Scheme access controls and Fire safety

CHESTERFIELD BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderCancellation

03 Jun 2026 at 10:03

Tender

29 Apr 2026 at 16:03

Summary of the contracting process

Chesterfield Borough Council initiated a procurement process for a contract titled "Scheme access controls and Fire safety" under the services industry category. The process began with an open procedure aimed at enhancing fire safety and electronic security across various sites in Chesterfield, United Kingdom. The initial tender period concluded on 27th May 2026, with an intended contract award by 10th June 2026. Despite reaching the tender stage, as of 3rd June 2026, the process was terminated. The council plans to reevaluate and re-tender the requirements following a review of the tender documentation and responses to clarification questions. This decision was made as the existing documentation was deemed insufficient for a viable procurement.

This procurement offered significant opportunities for businesses specialising in security and fire safety systems. Companies capable of providing design, installation, maintenance, and upgrade services for fire alarms, CCTV, and access control systems, especially those compliant with local regulations and requirements, were well-suited to apply. The project's scope, with an estimated contract value of £468,000, included provisions for small and medium-sized enterprises (SMEs), emphasising quality and social value alongside competitive pricing. Upon re-tendering, businesses focused on innovative solutions to integrate security and life safety systems could leverage this opportunity to secure growth and establish a partnership with a public authority in the UK.

How relevant is this notice?

Notice Title

Scheme access controls and Fire safety

Notice Description

The scope of Active Fire Safety includes the weekly life safety testing procedures required within Independent Living Schemes (ILS), undertaken in accordance with the established Alarm Monitoring Centre (ARC) pre and post notification protocol. These activities are fundamental to legal compliance and resident safety, ensuring that critical life safety systems remain operational, that faults are identified and resolved promptly, and that all testing and remedial actions are fully documented. The scope of Electronic Security and Associated Systems includes the provision of door entry and access control systems, closed circuit television (CCTV), television aerial and satellite systems (IRS/SMATV), and automatic doors and mechanical door components. The Contractor will deliver installation and upgrade works, commissioning, planned preventative maintenance, and responsive/reactive repairs to maintain building security and resident confidence. All works must be planned and executed to minimise disruption to occupants and services, and to ensure full interoperability with life safety systems, including fire alarm interfaces.

Lot Information

Active Fire Safety

* Design, installation, and upgrade works for fire detection and alarm systems * Planned Preventative Maintenance (PPM) for fire detection and alarm systems * Reactive repairs to restore fire detection and alarm * Maintenance and servicing of all system components including: o Control and indicating equipment o Detection devices (e.g., smoke, heat, multi sensor) o Alarm devices (e.g., sounders, beacons) o Interfaces and integration units o Power supplies, batteries, and charging equipment * Emergency lighting system maintenance o undertake monthly functional testing and annual full duration testing, maintaining comprehensive records and certification in all cases.

Renewal: The contract is expected to commence on the 29th of June 2026 and will end on 28th of June 2028. Chesterfield Borough Council may, at its sole discretion, extend the contract for up to two additional periods of up to 12 months each. If the Council exercises both extension options, the total potential contract duration will be four years.

Electronic Security and Associated Systems

Installation, upgrade works, commissioning, planned preventative maintenance, and reactive repairs for the following systems to include: * Door entry and access control systems, including handsets, readers, locking hardware, controllers, cabling, and all associated components. * CCTV systems, including cameras, recording equipment, networked devices, and systems requiring elevated access at sites such as Parkside. * TV aerial and satellite systems, including IRS (Integrated Reception Systems) and SMATV (Satellite Master Antenna Television). * Automatic doors, including operators, sensors, safety devices, fob-related issues, and mechanical door components. Ensuring full compatibility and integration with existing Council infrastructure and with life safety interfaces. for example access-control/fire-relay interlocks and must provide full electronic documentation of all activities. Where upgrades are undertaken, the Contractor must supply complete commissioning and handover materials.

Renewal: The contract is expected to commence on the 29th of June 2026 and will end on 28th of June 2028. Chesterfield Borough Council may, at its sole discretion, extend the contract for up to two additional periods of up to 12 months each. If the Council exercises both extension options, the total potential contract duration will be four years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068e75
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052218-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services


CPV Codes

42961100 - Access control system

45312100 - Fire-alarm system installation work

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£468,000 £100K-£500K
Lots Value
£468,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 20263 weeks ago
Submission Deadline
27 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Jun 2026 - 28 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CHESTERFIELD BOROUGH COUNCIL
Additional Buyers

MISSING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S40 1LP
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire

Local Authority
Chesterfield
Electoral Ward
Spire
Westminster Constituency
Chesterfield

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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