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Christmas Lights in Ross-on-Wye Town Centre

Ross-on-Wye Town Council

This public procurement record has 2 releases in its history.

Award

11 Aug 2026 at 14:55

UK7 - Contract Details Notice
Tender

01 May 2026 at 11:32

UK4 - Tender Notice
Summary of the contracting process

Ross-on-Wye Town Council procured the installation, maintenance, annual testing, removal and secure storage of Christmas lights in Ross-on-Wye town centre. The service covers LED icicle and hedgehog motif cross-street lights on catenary wires, lights around the Market House, the Market Square and Brookend Street Christmas trees, three trees on Gloucester Road, and 12 approved lighting columns on Wilton Road. The contractor collects the lights from storage, installs them for the Christmas period, maintains the display, responds to major faults and produces an annual completion report. The work is a public lighting and technical inspection service, including Christmas tree lights, outdoor illumination installation and inspection and testing services.

This below-threshold open competition is complete and was awarded to OAKEY & SON LIMITED. The single lot was evaluated on service delivery (40%), experience (30%) and cost or value for money (30%); it was identified as suitable for SMEs. The tender deadline was 8 June 2026 at 12:00, with enquiries closing on 29 May 2026 at 14:00. The award value is £30,000 excluding VAT, or £36,000 including VAT. The contract was signed on 5 August 2026 and runs from 5 August 2026 to 31 July 2029. Electronic submission was not allowed; bids were submitted as an original signed tender or PDF. The contract is active.

This requirement suits an electrical or specialist Christmas-lighting contractor able to manage a complete seasonal display for a town council. A credible competitor would need experience installing outdoor illumination on catenary wires, buildings, trees and lighting columns, together with safe removal, secure storage and annual maintenance. Technical competence includes qualified inspection of catenary supports and eyebolts to BS 8539, structural testing of lighting columns to BS EN 40, PAT testing of LED lights and EICR testing of power equipment to BS 7671. The service also demands competent-person installation under current Wiring Regulations, scheduled inspections, response to major faults within 24 hours, suitable insurance for stored equipment and clear reporting on defects and improvements.

How relevant is this notice?

Notice Information

Notice Title

Christmas Lights in Ross-on-Wye Town Centre

Notice Description

18 THE SCHEME IN BRIEF 18.1 Christmas lights decorate the town centre for the Christmas period extending from the switch on event to 6th January each year. The existing scheme comprises LED icicle cross street lights and hedgehog motif frame cross street lights attached to catenary wire installations in the town centre and 12 column lights along Wilton Road. 18.2 The erection and decoration of the lights on the town Christmas Tree in the Market Square and the Christmas Tree on Brookend Street and their removal in early January. 18.3 The Market House is also decorated with icicle LED lights and these will form part of the scheme. 18.4 Christmas lights on three trees on Gloucester Road. 19 COLLECTION 19.1 The lights are currently in storage and the Contractor shall arrange collection. 20 MAINTENANCE 20.1 Prior to installation, all eye bolts supporting catenary wires and catenary wires shall be inspected annually and this is to be carried out by a qualified contractor to test the condition of the support brackets and eyebolts to confirm that up to a maximum weight of 6kN can be supported on the wires. All testing must be compliant with BS8539. The Council must receive a copy of the eyebolt test certificate and will be responsible for payment for the replacement or repair of any eyebolts or catenary wires, but the testing costs should be included in this tender. Any work (which must be first authorised in writing by the Council), shall be carried out by a qualified contractor. 20.2 All street lighting columns that have Christmas lights attached need a Structural Test Certificate in place. All testing needs to be compliant with BSEN40. 20.2 All LED lights will be checked by a qualified contractor and PAT tested annually to ensure that they are fit for purpose. The Council must receive a copy of any test certificate and will be responsible for payment for the replacement or repair of any lights, but the testing should be included in this tender. Any work (which must be first authorised in writing by the Council), shall be carried out by a qualified contractor. 20.3 All 'black boxes' which provide power to the lights needs a valid EICR certificate. All testing must be compliant with BS7671. The Council must receive a copy of any EICR test certificate and will be responsible for payment for the replacement or repair of any boxes, but the testing should be included in this tender. Any work (which must be first authorised in writing by the Council), shall be carried out by a qualified contractor. 20.4 The lights must be maintained during the period they are on display. A scheduled inspection of the display is required to ensure everything is functioning correctly and to attend to any minor faults. In addition, a call out of no more than 24 hours is required for major faults including, but not limited to, complete failure of light string, Christmas tree light failure, damage caused through vandalism, storms or road traffic accidents. If there is a charge for call outs this must be stated in the quotation. 21 INSTALLATION 21.1 Installation of lights shall be carried out at a mutually agreed date prior to switch on event but it must be no later than one week (full 7 days) prior to the notified switch on date each year. 21.2 The Contractor must adhere to the relevant codes of practice and statutory regulations. In particular the erection, testing and maintenance of the installation must be carried out in accordance with the latest Wiring Regulations (BS 7671) determined by the IET and undertaken by a competent person as laid out in those regulations. 22 REMOVAL AND STORAGE 22.1 Lights will be switched off no later than 6th January each year. 22.2 Lights will be removed as soon as possible after and as close as possible to 6th January. 22.3 After removal the lights will be stored by the Contractor in a covered, secure location. The location to be notified to the Council and the appropriate insurance will be sought to cover loss or damage. A certificate of proof of insurance will be required. 22.4 The Contractor is required to give a short written statement after the completion of the annual display outlining any issues, the need for replacement lights and suggestions for improvements for the coming year. Cross Lights Features in Town Centre: Broad Street: Nationwide - TGJones/WH Smith James Dean - Dog's Trust AtBroadStreet - Revolutions Field Fayre - Hanks Meat & Game Ltd Eagle Inn - 9 The Maltings Gloucester Road: Dominos - Property Hub Sense - Coffee#1 High Street: Gallery 54 - Space Inside TBC Thorne & Co - Corn Exchange Aubrey & Co - Plates and Shakers Boabab Tree - Scope Brookend Street: Yaks & Yetis - Architectural Store Lucas Motorcycles - The Barrel EnviroAbility - 18 Brookend Street Copse Cross Street: Sense - Tattoo Studio Market House: Lights to be fitted around the top and inside the arches Christmas Tree: Lights to be installed on the one at the Market House and the other at Brookend Street Tree lights on Gloucester Road: To be maintained on 3 trees Column lights on Wilton Road: To be installed on 12 approved columns

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06901b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076312-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

31522000 - Christmas tree lights

45316100 - Installation of outdoor illumination equipment

71630000 - Technical inspection and testing services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
£30,000 Under £100K
Awards Value
Not specified
Contracts Value
£30,000 Under £100K

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
8 Jun 2026Expired
Future Notice Date
Not specified
Award Date
5 Aug 20263 weeks ago
Contract Period
5 Aug 2026 - 31 Jul 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ross-on-Wye Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROSS-ON-WYE
Postcode
HR9 7AN
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG1 Herefordshire, Worcestershire and Warwickshire
Local Authority
Herefordshire, County of
Electoral Ward
Ross East
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

OAKEY & SON LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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