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Replacement and Refurbishment of Air Handling Units and Building Management System for the Leisure Centres

London Borough of Southwark

This public procurement record has 3 releases in its history.

Planning

22 Jul 2026 at 13:11

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

01 May 2026 at 13:52

UK1 - Pipeline Notice
Planning

01 May 2026 at 13:47

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Southwark plans construction works to replace and refurbish existing air handling units and building management systems at five leisure centres: Dulwich Leisure Centre, Camberwell Leisure Centre, Peckham Pulse Leisure Centre, The Castle Leisure Centre, and Surrey Docks Water Sports & Fitness Centre. The works will install modern, energy-efficient air handling systems and upgrade building management systems so they integrate with upgraded mechanical and electrical systems, including new air-source and water-source heating. The main work category is heating, ventilation and air-conditioning installation (CPV 45331000). Delivery is across the named Southwark leisure centres in London. The procurement is a single lot and is intended for construction companies, with the lot identified as suitable for small and medium-sized enterprises.

This procurement is at the planning stage: Southwark has announced its intention to procure, rather than invited tenders. The expected route is a single-stage, below-threshold limited competition using the Alcumus SafeContractor List of construction companies. The estimated value is £2,000,000 excluding VAT, or £2,400,000 including VAT. Preliminary market engagement is intended to use supplier questionnaire feedback to shape the specification, performance measures, commercial model and procurement structure; responses were expected by 12 noon on 2 March 2026. The buyer’s indicative date for the next notice is 8 October 2026. The anticipated contract period is 23 November 2026 to 30 April 2027, with a possible extension to 30 June 2027. Renewal is reserved.

The work should suit construction and building-services contractors with proven capability in air handling, heating, ventilation, air-conditioning installation and building management systems. Suppliers will need to manage replacement and refurbishment in operational leisure-centre environments, coordinate with mechanical and electrical upgrades, and integrate controls with new air-source and water-source heating systems. Experience delivering energy-efficiency improvements and commissioning modern building management systems would be relevant. Participation is intended through the Alcumus SafeContractor List, so contractors should assess and maintain the required SafeContractor approval before the procurement reaches the market. The single-lot structure and stated SME suitability make this potentially relevant to smaller specialist contractors, as well as larger firms able to provide coordinated installation, refurbishment, controls integration and project delivery across five London sites.

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Notice Information

Notice Title

Replacement and Refurbishment of Air Handling Units and Building Management System for the Leisure Centres

Notice Description

The London Borough of Southwark (LBS) is undertaking a project to replace and refurbish some of the existing Air Handling Units and Building Management Systems across five of its Leisure Centres (Dulwich Leisure Centre, Camberwell Leisure Centre, Peckham Pulse Leisure Centre, The Castle Leisure Centre and Surrey Docks Water Sports & Fitness Centre). The goal of the project is to replace the Air Handling Units with modern energy efficient systems and upgrade the Building Management Systems with the latest systems that will integrate better with the newly upgraded mechanical and electrical systems upgrade being delivered within the leisure centres most particularly the new air sourced and water sourced heating systems. The procurement will be carried via a single-stage procurement using the Alcumus SafeContractor List of construction companies: Interested contractors can register on the Alcumus SafeContractor list here https://www.southwark.gov.uk/business-and-licences/council-procurement/get-approved-safe-contractor-list

Planning Information

Proposed Procurement Approach The council anticipates using a single stage procurement using the Alcumus SafeContractor List of construction companies: under the Procurement Act 2023. This will include: Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities The council intends to undertake the following engagement activities: • Supplier questionnaire - response by 12:00 noon on 02/03/2026 All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. How to Participate Suppliers interested in participating in PME should register their interest via: https://procontract.due-north.com/ Upon registration, suppliers will receive: • PME briefing document containing a Supplier questionnaire to complete and return. All communication regarding this PME must be submitted through the Council’s e tendering portal, ProActis: https://procontract.due-north.com/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069051
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069160-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
8 Oct 20262 months to go
Award Date
Not specified
Contract Period
23 Nov 2026 - 30 Apr 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Southwark
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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