Award

Medical Records Transportation Service (Specialised Patient Record Movement)

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

01 May 2026 at 14:11

UK5 - Transparency Notice
Summary of the contracting process

The procurement process is managed by NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, and concerns the "Medical Records Transportation Service (Specialised Patient Record Movement)" project. The service will take place in the regions of UKL17 and UKL15 in the United Kingdom. This procurement, under the 'services' category, has reached the 'Award' stage, with the contract set to begin on 25 May 2026 and end on 24 May 2027, having a gross value of £120,000. It was conducted as a direct award, deemed necessary to ensure patient safety and maintain operational continuity, with no formal competition involved due to the critical nature of the services provided. The awarded supplier is Just Wales Ltd, a small-to-medium enterprise familiar with the specific requirements of the medical records transportation service.

This tender presents business growth opportunities for SMEs like Just Wales Ltd, particularly those experienced in critical courier services within healthcare environments. The service requirements highlight the importance of reliability in time-critical deliveries and secure handling of sensitive information, thus businesses with established capabilities in these areas could find similar opportunities appealing. The procurement method indicates potential niches for organisations that are compliant with regional statutory obligations, sustainable transport requirements, and those capable of managing logistical partnerships in alignment with healthcare operational standards. Firms equipped to handle regulatory and ethical standards, and with an established presence in the regional healthcare service delivery, would be well-positioned to benefit from and compete for similar direct award contracts in the future.

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Notice Information

Notice Title

Medical Records Transportation Service (Specialised Patient Record Movement)

Notice Description

Justification for the Use of a Direct Award Procedure NWSSP on behalf of Cwm Taf Morgannwg UHB intends to award a contract for the Medical Records Transportation Service to Just Wales Ltd under the permitted direct award provisions of the Procurement Act 2023. The justification is based on the regulatory grounds below: Regulation 42 - Award necessary to protect life, health, or public order The service is essential to patient safety. Clinical teams rely on the timely delivery of physical medical records for diagnosis and treatment. Any interruption would delay care and create immediate clinical risk. A direct award is therefore necessary to protect life and health. Schedule 5, Paragraph 5 - No reasonable alternative supplier The market has been scoped and it has been determined that no reasonable alternative provider is able to deliver the service without introducing substantial risk. The service requires: * Established familiarity with local clinical environments, hospital layouts, and record flow patterns * Proven reliability in time critical deliver * Secure handling of medical information * Compliance with environmental, labour, ethical, equality, and Welsh language duties Just Wales Ltd already demonstrates full compliance and dependable performance. Transitioning to another supplier would require extensive onboarding and introduce unacceptable risk. Schedule 5, Paragraph 7 - Additional or repeat services from the existing supplier The service is an extension of existing operational arrangements. A change of supplier at this point would result in: * Incompatibility with established delivery routes and workflows * Disproportionate technical difficulties, including TUPE implications, workforce disruption, and the risk of delayed or failed deliveries * Reduced continuity of service, critical to safe clinical operation Additional Considerations Just Wales Ltd currently delivers the service in full compliance with environmental and sustainable transport requirements, employment and labour law obligations, ethical standards, anti blacklisting provisions, and safeguarding policies, along with applicable Welsh language standards A change of supplier would risk temporary or sustained non compliance in these areas. NWSSP is satisfied that a direct award to Just Wales Ltd is legally justified under: * Regulation 42 (protection of life and health) * Schedule 5, Paragraph 5 (no reasonable alternatives) * Schedule 5, Paragraph 7 (additional/repeat services with technical incompatibility risks) This approach ensures continuity of a safety critical service, maintains compliance with statutory obligations, and avoids disproportionate operational risks.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06908d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040645-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64120000 - Courier services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£100,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 May 20261 weeks ago
Contract Period
24 May 2026 - 24 May 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

JUST WALES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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