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Records Information Management Services

Civil Aviation Authority

This public procurement record has 1 release in its history.

Award

05 May 2026 at 08:36

Award Notice
Summary of the contracting process

The Civil Aviation Authority has completed the procurement process for the provision of Records Information Management Services, with a focus on archiving services within the physical records management industry category. The process was conducted within the UK under a limited procurement method, specifically through an award procedure without prior publication of a call for competition. The tender involved a mini-competition under the CCS Framework RM6175, compliant with PCR regulations 2015. The contract, valued at £490,000, was signed on 6th March 2026. It includes options for two extensions, each lasting 12 months, although the specific lot associated with this award was ultimately cancelled.

This procurement presents a significant business growth opportunity for firms involved in physical records management and archiving services. Particularly, large companies with the capability to operate within the confines of a framework agreement would be well-suited to compete in similar tenders. Compass Minerals Storage & Archives Ltd, t/a Deepstore, has been identified as the active supplier for this contract, showcasing the potential for businesses in this sector to secure high-value contracts through strategic engagement with public sector frameworks. The tender's emphasis on cost, as part of its award criteria, further underscores the importance of competitive pricing strategies for interested businesses.

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Notice Information

Notice Title

Records Information Management Services

Notice Description

Physical Records Management

Lot Information

Lot 1

Physical records management

Options: Two extensions available at 12 months per extension

Procurement Information

This contract was awarded via a call off under CCS Framework RM6175 - Records Management, Digital Solutions and Associated Services within PCR regs 2015. A mini competition was entered into in line with the rules and procedures of the framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0690ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040787-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79995100 - Archiving services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£490,000 £100K-£500K

Notice Dates

Publication Date
5 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Civil Aviation Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAWLEY
Postcode
RH6 0YR
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
Not specified
Local Authority
Crawley
Electoral Ward
Langley Green & Tushmore
Westminster Constituency
Crawley

Supplier Information

Number of Suppliers
1
Supplier Name

Compass Minerals Storage & Archives Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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