Procure to Pay (P2P) System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069252-2026-05-08T11:47:08+01:00",
    "date": "2026-05-08T11:47:08+01:00",
    "ocid": "ocds-h6vhtk-069252",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07141122",
            "name": "DFT OPERATOR LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07141122"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PXPM-5448-GHBZ"
                }
            ],
            "address": {
                "streetAddress": "Waterloo General Office 2nd Floor",
                "locality": "London",
                "postalCode": "SE1 8SW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI45"
            },
            "contactPoint": {
                "email": "procurement@dftoperator.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-04678656",
            "name": "Coupa Software Inc",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04678656"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PTRR-3335-VGTM"
                }
            ],
            "address": {
                "streetAddress": "950 Tower Lane, 20th Floor,",
                "locality": "Foster City, CA",
                "postalCode": "94404",
                "country": "US",
                "countryName": "United States",
                "region": "US"
            },
            "contactPoint": {
                "email": "sarah.kingdom-evans@coupa.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.coupa.com",
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07141122",
        "name": "DFT OPERATOR LIMITED"
    },
    "tender": {
        "id": "ocds-h6vhtk-069252",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Procure to Pay (P2P) System",
        "description": "Provision of a Procure to Pay system.",
        "status": "complete",
        "procurementMethod": "limited",
        "procurementMethodDetails": "Below threshold - limited competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "goods",
            "suppliers": [
                {
                    "id": "GB-COH-04678656",
                    "name": "Coupa Software Inc"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-05-06T00:00:00+01:00",
                "endDate": "2028-07-30T23:59:59+01:00"
            },
            "hasOptions": true,
            "options": {
                "description": "Additional user licenses may be purchased depending on volume demands of the organisation."
            },
            "value": {
                "amountGross": 255673.26,
                "amount": 171689.04,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-07-17T00:00:00+01:00",
            "documents": [
                {
                    "id": "041474-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/041474-2026",
                    "datePublished": "2026-05-06T12:18:15+01:00",
                    "format": "text/html"
                },
                {
                    "id": "042421-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK10",
                    "description": "Contract change notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/042421-2026",
                    "datePublished": "2026-05-08T11:47:08+01:00",
                    "format": "text/html"
                }
            ],
            "amendments": [
                {
                    "id": "042421-2026",
                    "date": "2026-05-06T00:00:00+01:00",
                    "rationale": "DFTO have recently seen a significant increase in personnel after a recent transfer from DfT. As a result, additional cost centres and users were required within Coupa which was previously unforeseen at the time this contract was originally awarded. The initial contract was awarded as a below-threshold contract given its value coming under the relevant PA23 threshold. This variation, however, will take the contract over that threshold making it a 'convertible contract' to become a public contract under PA23 regulation. The limb DFTO will use to justify this modification is '74(1)(b) is not a substantial modification' whereby the modification does not: (a) increase or decrease the term of the contract by more than 10 per cent of the maximum term provided for on award, (b) materially change the scope of the contract, or (c) materially change the economic balance of the contract in favour of the supplier. This is deemed to be a non-substantial modification as there is no increase or decrease to the term and the scope nor economic balance are being changed as this is simply a requirement for additional existing licenses that were not foreseen when this contract was originally entered.",
                    "rationaleClassifications": [
                        {
                            "id": "belowThresholdNotSubstantial"
                        }
                    ]
                }
            ]
        }
    ],
    "language": "en"
}