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Outsourced Managed HR Services inc. Payroll

RECLAIM FUND LTD

This public procurement record has 4 releases in its history.

PlanningUpdate

11 Jun 2026 at 08:40

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

03 Jun 2026 at 08:25

UK2 - Preliminary Market Engagement Notice
Planning

26 May 2026 at 14:29

UK2 - Preliminary Market Engagement Notice
Planning

07 May 2026 at 08:36

UK1 - Pipeline Notice
Summary of the contracting process

Reclaim Fund Ltd (RFL), a public undertaking owned by HM Treasury, is in the planning stage of its procurement process for Outsourced Managed HR Services, including Payroll. This process seeks to appoint a provider for a fully managed HR system covering HR management and advice, payroll processing, and other HR-related services to ensure compliance and operational efficiency. The process takes place in London, with engagements planned via MS Teams, and the procurement is aimed primarily at services within the human resources industry category. The tender, under the ID RFL-02, is not above the financial threshold, and the planned contract period runs from 1st October 2026 to 1st October 2030, with pre-engagement discussions scheduled before the tender date, with a due date for interested parties listed as 30th June 2026.

This tender offers significant growth opportunities for businesses with expertise in HR and payroll services, especially those familiar with both public and private sector practices since RFL functions as an Arms-Length Body. The planned procurement process allows small and medium-sized enterprises to participate, providing opportunities for innovative HR solutions and services. Ideal candidates will have experience working with public entities, complying with UK employment laws, and providing secure, ISO-certified HR systems that integrate with existing IT infrastructure, potentially enabling them to expand their client base within the public sector. This opportunity fosters collaboration and may attract businesses that offer customised HR software solutions, especially those adept in digital transformation and data security compliance.

How relevant is this notice?

Notice Information

Notice Title

Outsourced Managed HR Services inc. Payroll

Notice Description

Reclaim Fund Ltd (RFL) is preparing to undertake a procurement exercise to appoint a provider of a Fully Managed HR System including; HR management and advice (with experience in both Public and Private Sector), Payroll Services and HR Services to ensure that RFL can operate effectively and compliantly.

Planning Information

RFL is seeking to better understand available service models, innovation and market capability to help inform the development of the future opportunity and would like to invite interested parties to contact Procurement@reclaimfund.co.uk if they feel they can deliver the desired requirements outlined below. Engagement is planned to be via MS Teams on a 1-2-1 basis between potential providers and RFL. The provider will need to work closely and collaborate with RFL's HR Business Partner and have experience in both Private Sector and Public Sectors as RFL is an Arms-Length Body, owned by HM Treasury. The indicative scope of services includes: Payroll Services : Delivering timely payroll processing and support to ensure that all employees are paid on the 15th of every month. This service must include online access to payslips (could be part of the main HR portal or separate) and expertise on tax, NI and any other payroll related queries. The provider will be asked to provide additional optional costings/rate card for reviewing pay benchmarking and organisation structure. HR management & advice : The outsourced provider will be expected to pro-actively engage with RFL for any HR related matters such as changes in relevant legislation, compliance to UK employment laws, changes to best practice etc, and work with RFL's HR Business Partner to aide in remaining compliant and continually improving its HR provision. RFL will expect the provider to attend regular supplier review meetings. Evidence of compliance with GDPR to be provided by the supplier as part of these reviews. HR Services: o Employee relations (in collaboration with RFL's HR Business Partner) o To support RFL's HR Business Partner with Performance management o Additional cost option - To support RFL's HR Advisor with Training & Development o Maintain or assist/support HR policies & Procedures and other administrative HR tasks HR portal access: Portal to be accessible to all staff and managers to facilitate self-service for: o Requesting and approving holidays o Calendar viewing - with options to see all staff holidays for planning purposes o Logging absence o Access to RFL HR documents such as the staff handbook, benefits information and personal documents (such as contracts) with the ability of digital signatures required. o Ability to extract reports, including sickness, holidays, SLAs o Portal must be secure to ensure data compliance and password policies editable to align with RFL's password policy. It must be able to integrate with RFL's Microsoft Azure tenant for single sign on. o Portal/App must operate on both Windows and Apple o Data storage preference is UK[AB1.1] o Compliance with ISO27001[AB2.1] o Assurance over; -controls operated for the services to be provided e.g. ISAE 3402 Type II or SOC 1 reports - information security for the services to be provided e.g. ISO27001 certification (not compliance) - how your organization handles five foundational pillars of Cyber Essentials. - BCP (Business Continuity Plan) and DR (Disaster Recovery *RFL reserve the right to decline engagement if they feel it will not be beneficial to the process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0692f3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055014-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20261 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 2026Expired
Award Date
Not specified
Contract Period
30 Sep 2026 - 1 Oct 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RECLAIM FUND LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1N 3AX
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLD62 Cheshire East
Local Authority
Camden
Electoral Ward
Holborn & Covent Garden
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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