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Security Systems Planned Maintenance, Repair, Remote alarm monitoring

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

This public procurement record has 2 releases in its history.

Tender

05 Oct 2026 at 16:39

UK4 - Tender Notice
Planning

07 May 2026 at 11:56

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is seeking one provider to maintain and repair its security systems. The service covers planned preventative maintenance, reactive call-outs and remote alarm monitoring, together with day-to-day support. The work is security equipment repair and maintenance services (CPV 50610000) for the Trust in the United Kingdom. This is a service contract rather than a supply of equipment or a construction project. Suppliers should be able to support security systems across the Trust’s service locations and deliver both scheduled maintenance and responsive fault support.

The Trust invited tenders through an open procedure. Bids are submitted electronically through the NHS Commercial Solutions Bravo e-tendering portal. Questions were due by 12:00 on 22 October 2026 and tenders by 12:00 on 4 November 2026; the intended award decision date was 11 December 2026. The contract is scheduled to run from 1 February 2027 to 31 January 2030, with renewal options described as 3+1+1+1 and a maximum extent date of 31 January 2033. The estimated value is £740,000 excluding VAT (£888,000 including VAT). There is one lot. Evaluation is weighted 60% technical quality and 40% commercial.

This opportunity suits a security systems maintenance provider able to deliver planned preventative maintenance alongside reactive call-out repairs, remote alarm monitoring and day-to-day support. The Trust intends to appoint a single supplier, so bidders should be equipped to take responsibility for the full service rather than only a discrete element. Small and medium-sized enterprises are considered suitable for the requirement. The technical element carries greater evaluation weight than the commercial element, making evidence of service capability and a credible delivery approach particularly relevant, alongside competitive pricing. The arrangement includes a multi-year initial service period and options for further renewals, which may suit suppliers with the capacity to provide continuity of maintenance and support over an extended relationship.

How relevant is this notice?

Notice Information

Notice Title

Security Systems Planned Maintenance, Repair, Remote alarm monitoring

Notice Description

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is looking to appoint a single provider who can provide planned preventative maintenance, Reactive call out services for Security Systems. If you are interested in submitting a response against this requirement, please register against Project_ 5610 and itt_4691 on the NHS Commercial Solutions Bravo E-tendering portal to access the full tender documentation. https://commercialsolutions.bravosolution.co.uk You will need to submit your tender via the Bravo portal no later than 12:00Hrs on 4th November 2026

Planning Information

Hampshire & IOW Healthcare NHS Foundation Trust (H&IOW) is planning a future procurement for a contract covering the planned maintenance, repair, remote alarm monitoring and day‑to‑day support of security systems. The current Contract is due for renewal February 2027. As part of our early market engagement, we are approaching the market to develop a clearer understanding of current industry conditions, emerging practices and potential delivery models. We therefore invite leading suppliers to participate in pre‑tender discussions. Supplier engagement meetings will be held on Tuesday, 26 May 2026, between 09:30 and 16:00, and will take place online via Microsoft Teams. To register your interest, please contact: charlotte.bligdon1@nhs.net

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069329
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093987-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£740,000 £500K-£1M
Lots Value
£740,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 20261 weeks ago
Submission Deadline
4 Nov 20263 weeks to go
Future Notice Date
11 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO40 2RZ
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
New Forest
Electoral Ward
Ashurst, Bramshaw, Copythorne & Netley Marsh
Westminster Constituency
New Forest East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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