Notice Information
Notice Title
Ad Hoc Coach Hire
Notice Description
Following our Pre-Market Engagement process, the University is now seeking bidders to submit their proposals for a place on our Coach Hire framework which will comprise three lots: Lot 1 - Ad hoc Coach transport Lot 2 - International Arrivals(Airport Collections) Lot 3 - Mini-Bus transport Tender Documents are available for download at https://in-tendhost.co.uk/cardiffuniversity/aspx/Home The portal should also be used for all communication and tender submissions
Lot Information
Coach Hire
Ad-hoc Services (including fixed term contracts)
Renewal: Contract Extensions
International ArrivalsCollect students from Heathrow Airport
Renewal: Optional Extension
Min-BusFor smaller transport requirements where only a mini-bus plus driver is required.
Renewal: Optional Extensions
Planning Information
Prospective bidders are invited to provide information regarding their services, with particular emphasis on reliability, customer service, safety, and sustainability. While the University anticipates awarding contracts to a maximum of three suppliers, we welcome feedback and innovative ideas from the market on how this model could operate effectively in practice, including opportunities to reduce costs and maximise commercial value. While the University welcomes feedback and suggestions, it should be noted that we are unable to guarantee that any such contributions will be incorporated into the final tender documentation. Suppliers who choose not to submit a response at this stage will not be disadvantaged or precluded from submitting a proposal at the final tender stage. Likewise, suppliers who do provide a response at this stage will not be treated more favourably.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-069437
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/050917-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
60 - Transport services (excl. Waste transport)
-
- CPV Codes
60172000 - Hire of buses and coaches with driver
Notice Value(s)
- Tender Value
- £1,200,000 £1M-£10M
- Lots Value
- £1,120,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 May 20262 weeks ago
- Submission Deadline
- 23 Jun 20261 weeks to go
- Future Notice Date
- 29 May 2026Expired
- Award Date
- Not specified
- Contract Period
- 31 Jul 2026 - 31 Jul 2028 2-3 years
- Recurrence
- 2030-05-03
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CARDIFF UNIVERSITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF24 4HQ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Cardiff
- Electoral Ward
- Cathays
- Westminster Constituency
- Cardiff South and Penarth
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/050917-2026
29th May 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/042300-2026
8th May 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-069437-2026-05-29T15:03:38+01:00",
"date": "2026-05-29T15:03:38+01:00",
"ocid": "ocds-h6vhtk-069437",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PHVT-4343-HWYR",
"name": "Cardiff University",
"identifier": {
"scheme": "GB-PPON",
"id": "PHVT-4343-HWYR"
},
"address": {
"streetAddress": "Procurement Services",
"locality": "Cardiff",
"postalCode": "CF24 4HQ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Anthony Hale",
"email": "halea3@cardiff.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers",
"classifications": [
{
"id": "publicUndertaking",
"scheme": "UK_CA_TYPE",
"description": "Public undertaking"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PHVT-4343-HWYR",
"name": "Cardiff University"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "Prospective bidders are invited to provide information regarding their services, with particular emphasis on reliability, customer service, safety, and sustainability. While the University anticipates awarding contracts to a maximum of three suppliers, we welcome feedback and innovative ideas from the market on how this model could operate effectively in practice, including opportunities to reduce costs and maximise commercial value. While the University welcomes feedback and suggestions, it should be noted that we are unable to guarantee that any such contributions will be incorporated into the final tender documentation. Suppliers who choose not to submit a response at this stage will not be disadvantaged or precluded from submitting a proposal at the final tender stage. Likewise, suppliers who do provide a response at this stage will not be treated more favourably.",
"dueDate": "2026-05-28T23:59:59+01:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "042300-2026",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/042300-2026",
"datePublished": "2026-05-08T09:59:21+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "CU.2087.TH",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Ad Hoc Coach Hire",
"description": "Following our Pre-Market Engagement process, the University is now seeking bidders to submit their proposals for a place on our Coach Hire framework which will comprise three lots: Lot 1 - Ad hoc Coach transport Lot 2 - International Arrivals(Airport Collections) Lot 3 - Mini-Bus transport Tender Documents are available for download at https://in-tendhost.co.uk/cardiffuniversity/aspx/Home The portal should also be used for all communication and tender submissions",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "60172000",
"description": "Hire of buses and coaches with driver"
}
],
"deliveryAddresses": [
{
"region": "UKL22",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL22",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "60172000",
"description": "Hire of buses and coaches with driver"
}
],
"deliveryAddresses": [
{
"region": "UKL22",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "60172000",
"description": "Hire of buses and coaches with driver"
}
],
"deliveryAddresses": [
{
"region": "UKL22",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "3"
}
],
"value": {
"amountGross": 1440000,
"amount": 1200000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 3,
"method": "withAndWithoutReopeningCompetition",
"type": "closed",
"description": "Prices fixed for first two years, extension options capped at SSPI"
}
},
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-08-01T00:00:00+01:00",
"endDate": "2028-07-31T23:59:59+01:00",
"maxExtentDate": "2030-07-31T23:59:59+01:00"
},
"hasRenewal": true,
"status": "active",
"title": "Coach Hire",
"description": "Ad-hoc Services (including fixed term contracts)",
"value": {
"amountGross": 1200000,
"amount": 1000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "Quality",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Responsible Procurement",
"description": "Sustainability",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "Contract Extensions"
}
},
{
"id": "2",
"title": "International Arrivals",
"description": "Collect students from Heathrow Airport",
"status": "active",
"value": {
"amountGross": 96000,
"amount": 80000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "Quality of Service",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Responsible Procurement",
"description": "Sustainability",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"description": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-08-01T00:00:00+01:00",
"endDate": "2028-07-31T23:59:59+01:00",
"maxExtentDate": "2030-07-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional Extension"
}
},
{
"id": "3",
"title": "Min-Bus",
"description": "For smaller transport requirements where only a mini-bus plus driver is required.",
"status": "active",
"value": {
"amountGross": 47999.98,
"amount": 40000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "Quality of Service",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Responsible Procurement",
"description": "Sustainability",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"description": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-08-01T00:00:00+01:00",
"endDate": "2028-07-31T23:59:59+01:00",
"maxExtentDate": "2030-07-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional Extensions"
}
}
],
"communication": {
"futureNoticeDate": "2026-05-29T23:59:59+01:00"
},
"status": "active",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2026-06-23T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2026-06-18T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-07-03T23:59:59+01:00"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "050917-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/050917-2026",
"datePublished": "2026-05-29T15:03:38+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2030-05-03T23:59:59+01:00"
}
]
},
"contractTerms": {
"financialTerms": "The University operates a no Purchase Order = No Pay policy. Invoices to be submitted to apinvoices@cardiff.ac.uk"
},
"riskDetails": "Passenger Safety is paramount as is Reliability, Roadworthiness, safeguarding the University's reputation and compliance with relevant UK legislation"
},
"language": "en"
}