Award

Air Conditioning, Refrigeration & Chiller Systems (Cooling Systems) Servicing and Inspection Contract

WOKING BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

08 May 2026 at 12:45

UK7 - Contract Details Notice
Summary of the contracting process

Woking Borough Council has completed a contract under the award tag for the servicing and inspection of Air Conditioning, Refrigeration, and Chiller Systems in various properties located within Woking, United Kingdom. The procurement process, initiated with a tender on a limited competition basis for services, has been finalised with the awarding of the contract to COMFORT BUILDING SERVICES LTD. The contract commenced on 1st April 2026 and is set to span a period of two years, with the potential for extension up to four years. This procurement, falling under the services category, allows for ad-hoc repairs and requires maintaining statutory certification such as an F-Gas Register.

This contract presents promising opportunities for businesses specialising in repair and maintenance services, particularly those familiar with cooling systems. Companies adept in providing comprehensive 24/7 services and capable of managing statutory obligations such as certification will find a good fit in similar procurement initiatives. Additionally, businesses offering flexibility in service delivery, accommodating potential modifications in property portfolios, and delivering value through ancillary repair services may see growth opportunities through contracts of this nature, thus facilitating strategic expansion in a competitive market.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Air Conditioning, Refrigeration & Chiller Systems (Cooling Systems) Servicing and Inspection Contract

Notice Description

Procurement of servicing and inspection services for Air Conditioning, Refrigeration & Chiller Systems (Cooling Systems). This service is to be provided at 10 properties. The specification allows for the deletion of properties / services during the contract period. A number of the 10 properties are likely to be subject to CAT transfers and may therefore need to be omitted during the contract period. * Fixed core services include: o General Management & Administration for the contract. o 24/7 Helpdesk and callout service. o Servicing and inspection of Air Conditioning, Refrigeration and Chiller Systems. o Statutory Certification (Maintain an F-Gas Register). * The contract includes opportunity to price for additional ad-hoc repairs / callouts.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0694b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042525-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£146,000 £100K-£500K

Notice Dates

Publication Date
8 May 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Mar 20261 months ago
Contract Period
31 Mar 2026 - 1 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOKING BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU21 6YL
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Woking
Electoral Ward
Canalside
Westminster Constituency
Woking

Supplier Information

Number of Suppliers
1
Supplier Name

COMFORT BUILDING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0694b5-2026-05-08T13:45:16+01:00",
    "date": "2026-05-08T13:45:16+01:00",
    "ocid": "ocds-h6vhtk-0694b5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBRR-5896-HTCM",
            "name": "Woking Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBRR-5896-HTCM"
            },
            "address": {
                "streetAddress": "Civic Offices Gloucester Square,",
                "locality": "Woking",
                "postalCode": "GU21 6YL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "email": "Procurement@woking.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03058348",
            "name": "COMFORT BUILDING SERVICES LTD.",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03058348"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PJPW-4236-VDLX"
                }
            ],
            "address": {
                "streetAddress": "The Old Farmhouse",
                "locality": "Basingstoke",
                "postalCode": "RG22 6PP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ37"
            },
            "contactPoint": {
                "email": "enquiries@cbsuk.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.comfortbuildingservices.co.uk",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBRR-5896-HTCM",
        "name": "Woking Borough Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-0694b5",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Air Conditioning, Refrigeration & Chiller Systems (Cooling Systems) Servicing and Inspection Contract",
        "description": "Procurement of servicing and inspection services for Air Conditioning, Refrigeration & Chiller Systems (Cooling Systems). This service is to be provided at 10 properties. The specification allows for the deletion of properties / services during the contract period. A number of the 10 properties are likely to be subject to CAT transfers and may therefore need to be omitted during the contract period. * Fixed core services include: o General Management & Administration for the contract. o 24/7 Helpdesk and callout service. o Servicing and inspection of Air Conditioning, Refrigeration and Chiller Systems. o Statutory Certification (Maintain an F-Gas Register). * The contract includes opportunity to price for additional ad-hoc repairs / callouts.",
        "status": "complete",
        "procurementMethod": "limited",
        "procurementMethodDetails": "Below threshold - limited competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-COH-03058348",
                    "name": "COMFORT BUILDING SERVICES LTD."
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2028-04-01T23:59:59+01:00",
                "maxExtentDate": "2030-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "optional further extension provisions for an additional two years in one-year increments (total term of four years)"
            },
            "hasOptions": true,
            "options": {
                "description": "* The contract includes opportunity to price for additional ad-hoc repairs / callouts."
            },
            "value": {
                "amountGross": 175200,
                "amount": 146000,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-03-31T00:00:00+01:00",
            "documents": [
                {
                    "id": "042525-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/042525-2026",
                    "datePublished": "2026-05-08T13:45:16+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}