Award

Duplicate Payment Identification Software

CORNWALL COUNCIL

This public procurement record has 1 release in its history.

Award

08 May 2026 at 15:32

UK7 - Contract Details Notice
Summary of the contracting process

Cornwall Council has recently completed the procurement process for "Duplicate Payment Identification Software," under the IT services category. The contract, awarded to APLX Ltd on 7th May 2026, involves the provision of a cloud-based Software-as-a-Service (SaaS) solution designed to enhance financial control by detecting duplicate payments in real-time. The solution must integrate seamlessly with Oracle Cloud, which Cornwall Council uses for its financial operations, including processing approximately 325,000 accounts payable transactions annually. Located in Truro, Cornwall Council is a public authority under the sub-central government classification. The procurement was concluded with an award stage status on 8th May 2026, and the contract is valid till 6th May 2029, with potential renewal options extending up to 2031. The procurement method was under a "Below threshold - unknown" classification, focusing primarily on services.

This tender represents a significant opportunity for businesses specialising in IT services, particularly those with expertise in software development and auditing solutions that can integrate with existing financial systems like Oracle Cloud. It is particularly suited for small to medium-sized enterprises (SMEs) like APLX Ltd, which offer innovative solutions for financial risk mitigation and operational enhancement. The contract includes a strong focus on service level agreements and continuous improvement plans, allowing businesses to demonstrate their reliability and ability to meet performance targets. Companies that are adept at providing real-time software solutions with comprehensive support frameworks would find considerable growth potential in contracts like this one.

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Notice Information

Notice Title

Duplicate Payment Identification Software

Notice Description

Cornwall Council uses Oracle Cloud for financial management and processes approximately 325,000 Accounts Payable transactions annually. Transactions are processed within Oracle Cloud throughout the working day and via overnight import processes from other interface systems. The Council operates 10 weekly payment runs across six entities, supported by daily overnight Accounts Payable data imports for review each morning as a critical control step prior to each payment run process. The Council is seeking a solution that can: * Proactively detect duplicate payments in real time before payment execution, ensuring enhanced financial control and risk mitigation. The proposed solution must integrate seamlessly with Oracle Cloud and support continuous transaction processing throughout the working day The Council invites suppliers to respond to this Request for Quotation to deliver a solution that meets operational, technical, and compliance needs. The Council requires a cloud-based, Software-as-a-Service (SaaS) solution that: Core Functional Requirements * Proactively identifies potential duplicate payment transactions prior to payment * Provides a central transaction dashboard to review, action and report on identified potential duplicate transactions. * Is accessible via a browser and supports integration with third-party applications used by Cornwall Council, specifically compatible for data import files from Oracle Cloud. * Provides multiple account user access (<10) with admin capability self-service roles * Provides reporting functionality and audit tracking with option to export (Excel format preferable) if required Service Level Agreement (SLA) * The SLA will define minimum acceptable service levels, including system uptime, response times, and resolution times for incidents. * Support hours, escalation procedures, and contact channels must be clearly documented. * Regular service reviews will be conducted to ensure SLA compliance. * Penalties or service credits may apply for failure to meet agreed service levels. Performance Management * Performance will be monitored against agreed KPIs, including system availability and customer satisfaction. * The supplier must provide a dedicated account manager as a point of contact, to participate in regular scheduled review meetings, provide software/product and roadmap updates, communication updates and review training requirements as necessary * Continuous improvement plans should be in place to address any performance gaps.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069518
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042709-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£49,995 Under £100K

Notice Dates

Publication Date
8 May 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 May 20261 weeks ago
Contract Period
6 May 2026 - 6 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Supplier Information

Number of Suppliers
1
Supplier Name

APLX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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