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Provision of a School Management Information System (MIS) to Schools within Newport

Newport City Council

This public procurement record has 4 releases in its history.

AwardUpdate

09 Oct 2026 at 15:27

UK6 - Contract Award Notice
Award

30 Sep 2026 at 16:42

UK6 - Contract Award Notice
Tender

08 Jun 2026 at 21:28

UK4 - Tender Notice
Planning

13 May 2026 at 11:31

UK1 - Pipeline Notice
Summary of the contracting process

Newport City Council is procuring a comprehensive school management information system for schools in Newport. The service covers software for school administration, including recording pupil attendance, together with associated IT services such as implementation, support and software development. The system is intended for use by schools within the city, with the buyer retaining the right to purchase additional services during the contract where these improve the customer experience or bring innovation within the same subject area. This is a single, council-wide requirement rather than separate school-specific lots. The work is classified as services and combines a school MIS with attendance-recording functionality; it is not a procurement for physical goods or construction.

The procurement is complete and Newport City Council selected Bromcom Computers Plc for the contract. The award was made on 28 September 2026, at £826,022 excluding VAT (£991,226 including VAT). The award describes a seven-year contract from 1 December 2026 to 30 November 2033, with an option to extend annually or for a further three years, to 30 November 2036. The tender used an open procedure and was divided into one lot. Evaluation weighted quality responses at 60% and the total price for the solution at 40%. The original estimated value for the lot was £2.6 million excluding VAT (£3.12 million including VAT). Six bids reached the final stage, five from SMEs. The standstill period was due to end on 20 October 2026, and contract signature was scheduled for 13 November 2026.

The award demonstrates demand from Newport City Council for a comprehensive MIS serving schools across the city, with attendance recording and ongoing IT support central to the requirement. A credible competitor for a comparable future procurement would need to show that its school software can support school administration at council-wide scale, alongside reliable implementation, software development and continuing support. The evaluation placed greater weight on quality than price, so suppliers should be able to evidence the effectiveness and suitability of their solution as well as competitive whole-life pricing. The contract also allows additional services intended to improve the customer experience or introduce innovation within the MIS requirement, making a supplier’s ability to develop and enhance the service commercially relevant. SMEs were well represented among the final-stage bidders, indicating that the requirement was accessible to smaller suppliers.

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Notice Information

Notice Title

Provision of a School Management Information System (MIS) to Schools within Newport

Notice Description

This is the contract award notice for the provision of a comprehensive Schools Management Information System (MIS) to schools within Newport.

Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract.

Renewal: The contract shall be for a period of 7 years with an option to extend for a further period of up to 3 years, renewable on a yearly or for the full 3 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069760
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095769-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

72 - IT services: consulting, software development, Internet and support

CPV Codes

31711310 - System for recording attendance

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£2,600,000 £1M-£10M
Lots Value
£2,600,000 £1M-£10M
Awards Value
£826,022 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20266 days ago
Submission Deadline
6 Jul 2026Expired
Future Notice Date
21 May 2026Expired
Award Date
28 Sep 20262 weeks ago
Contract Period
1 Dec 2026 - 30 Nov 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newport City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

Bromcom Computers Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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