Tender

INVITATION TO TENDER (ITT) for the provision of Replacement Lift at the Town Hall Hereford

HEREFORDSHIRE COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

13 May 2026 at 15:04

Tender

13 May 2026 at 14:35

Summary of the contracting process

Herefordshire Council is leading a public procurement process for the provision of a replacement lift at the Town Hall in Hereford, UK. This project involves the complete removal and replacement of the existing hydraulic passenger lift and associated systems. It falls under the industry categories of mechanical lifts and construction work. The procurement is in the tender stage, with submissions due by 29th May 2026. The procurement method is open competition but falls below the standard threshold, meaning it is accessible to a wide range of suppliers. The contract period is expected to start on 10th July 2026 and end by 6th October 2026, with a potential three-month extension available.

This tender offers significant opportunities for businesses specializing in construction and mechanical lift installations, particularly those with expertise in public and civic infrastructure. The project is highly suited to small and medium-sized enterprises (SMEs), as noted in its suitability credentials. Businesses capable of delivering high-quality technical solutions, effectively coordinating programme delivery, and managing construction design and management (CDM) risks are well-suited to competing for this contract. The project demands a comprehensive approach, requiring design, supply, installation, testing, and commissioning, making it an excellent opportunity for companies seeking to expand their portfolio in public sector works.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

INVITATION TO TENDER (ITT) for the provision of Replacement Lift at the Town Hall Hereford

Notice Description

The Contractor shall undertake the full removal and replacement of the existing hydraulic passenger lift installation located off reception within the Town Hall Offices. The existing lift installation has reached the end of its serviceable life with obsolete control components and reliability issues. The works shall therefore comprise the complete replacement of lift equipment, hydraulic systems, electrical systems, lift car, doors and associated components, together with all builder's works required to prepare and adapt the lift shaft and surrounding structure. The Contractor shall be responsible for the design, supply, installation, testing and commissioning of the lift system. The completed installation shall provide a modern passenger lift suitable for public use in a civic building, meeting all relevant statutory and safety requirements.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069804
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044091-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work


CPV Codes

42416130 - Mechanical lifts

45000000 - Construction work

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 May 2026Yesterday
Submission Deadline
29 May 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Jul 2026 - 6 Oct 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of

Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069804-2026-05-13T16:04:04+01:00",
    "date": "2026-05-13T16:04:04+01:00",
    "ocid": "ocds-h6vhtk-069804",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDTG-2978-LHCN",
            "name": "Herefordshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDTG-2978-LHCN"
            },
            "address": {
                "streetAddress": "Herefordshire Council, Plough Lane",
                "locality": "Hereford",
                "postalCode": "HR4 0LE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG11"
            },
            "contactPoint": {
                "email": "commercialservices@herefordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDTG-2978-LHCN",
        "name": "Herefordshire Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-069804",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "INVITATION TO TENDER (ITT) for the provision of Replacement Lift at the Town Hall Hereford",
        "description": "The Contractor shall undertake the full removal and replacement of the existing hydraulic passenger lift installation located off reception within the Town Hall Offices. The existing lift installation has reached the end of its serviceable life with obsolete control components and reliability issues. The works shall therefore comprise the complete replacement of lift equipment, hydraulic systems, electrical systems, lift car, doors and associated components, together with all builder's works required to prepare and adapt the lift shaft and surrounding structure. The Contractor shall be responsible for the design, supply, installation, testing and commissioning of the lift system. The completed installation shall provide a modern passenger lift suitable for public use in a civic building, meeting all relevant statutory and safety requirements.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "42416130",
                        "description": "Mechanical lifts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 144000,
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "works",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://www.supplyingthesouthwest.org.uk/ Submissions will only be accepted through the e-tendering portal. Herefordshire Council will not accept submissions through email.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-05-29T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-26T23:59:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality questions",
                            "description": "Award Criteria Weighting (%) Quality questions - See below the sub-weightings to this element: 60 * Q1 - Technical 30 * Q2 - Programme Delivery, Coordination and CDM 15 * Q3 - Existing Shaft Constraints and Risk Management 15",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality questions",
                            "description": "Award Criteria Weighting (%) Quality questions - See below the sub-weightings to this element: 60 * Q1 - Technical 30 * Q2 - Programme Delivery, Coordination and CDM 15 * Q3 - Existing Shaft Constraints and Risk Management 15",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-10T00:00:00+01:00",
                    "endDate": "2026-10-06T23:59:59+01:00",
                    "maxExtentDate": "2027-01-06T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension period - 3 Months"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "INVITATION TO TENDER (ITT) for the provision of Replacement Lift at the Town Hall Hereford. Project information - DN816010 Please note, Herefordshire Council do not accept tenders over email. Your submission will not be accepted. All tender submissions must go through the e-tendering portal.",
                "url": "https://www.supplyingthesouthwest.org.uk/"
            },
            {
                "id": "044055-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044055-2026",
                "datePublished": "2026-05-13T15:35:57+01:00",
                "format": "text/html"
            },
            {
                "id": "044091-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044091-2026",
                "datePublished": "2026-05-13T16:04:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}