Planning

Hearing Recording Processing and Management Solution

MINISTRY OF JUSTICE

This public procurement record has 1 release in its history.

Planning

13 May 2026 at 14:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Ministry of Justice (MoJ) is initiating a procurement process for a "Hearing Recording Processing and Management Solution" in the industry category of Information Technology Services and Software Package and Information Systems. This tender is currently in the planning stage, with a focus on converting video recordings into audio files, and managing related data securely. The procurement is conducted under the Procurement Act 2023. The process began with a Preliminary Market Engagement Notice released on 13th May 2026 and includes milestone dates such as the opening of the Request for Information (RFI) on 18th May 2026, and a submission deadline for RFI responses on 4th June 2026. Located in the United Kingdom, specifically within London, this procurement opportunity invites suppliers to participate through the MoJ e-Sourcing portal, providing a channel for communication and responses within the outlined timeframe.

This procurement presents substantial growth opportunities for businesses specializing in IT services, particularly those offering solutions for audio and video file management and processing. SMEs and VCSEs are noted as suitable for engagement, indicating an inclusive approach to vendor selection. The tender seeks innovative solutions, either through off-the-shelf software, configured existing products, or bespoke development. Businesses with the capability to provide secure file conversion and metadata handling systems, particularly those skilled in working with multiple audio and video formats like MP4, MP3, and others, are poised to benefit. This engagement not only allows providers to contribute to critical government functions but also offers a platform to leverage their expertise in a key public sector project.

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Notice Information

Notice Title

Hearing Recording Processing and Management Solution

Notice Description

This preliminary market engagement is being undertaken in accordance with the Procurement Act 2023. The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. The MoJ works to protect and advance the principles of justice; our vision is to deliver a world-class justice system that works for everyone in society. HM Courts & Tribunals Service (HMCTS) is responsible for the administration of courts and tribunals across England and Wales. Working in partnership with an independent judiciary, HMCTS ensures the justice system is fair, efficient and effective. Through its services, HMCTS supports access to justice for individuals, businesses and public bodies, upholding the rule of law and enabling disputes to be resolved and decisions to be enforced. M Courts & Tribunals Service (HMCTS), on behalf of the Ministry of Justice (MoJ), is undertaking a soft market engagement to understand current market capability for a solution that supports the conversion and/or renaming of video and audio files. The primary focus is on MP4 and MP3 formats; however, the ability to handle additional video and audio formats would be advantageous. These may include, but are not limited to, MOV, AVI, MKV, WMV, WAV, and AAC. The requirement relates to: * Converting video recordings into audio only files * Extracting and preserving metadata from the original media file * Ensuring the secure and permanent deletion of original files from users' local device storage * Saving processed files to a network location using a defined and standardised file naming convention This engagement is intended to inform HMCTS's understanding of: * whether suitable off the shelf software already exists; * whether the requirement could be met through configuration or extension of an existing product; and * whether a bespoke solution would be required.

Planning Information

This RFI is being conducted through the MoJ e-Sourcing portal and all communications between MoJ and Suppliers during this RFI process must strictly be made using the MoJ e-Sourcing portal. - Suppliers must create an account on the e-sourcing portal found via the link here: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html - Suppliers can access the RFI from 18th May (the ‘RfI Opens’ date) via PQQ_582. - The PQQ will hold the following RFI documents and information which consists of: *Attachment 1 RFI Instructions and Questionnaire. *Clarification questions and answers document (shared using the messaging facility) -Suppliers will respond to the RFI by uploading the completed Attachment 1 RFI Instructions and Questionnaire to Technical Envelope, Question 1.1 ‘RFI Questionnaire’. Timescales These are our intended RFI timescales. We will inform you if and when timelines change. 13th May 2026 - UK2 Preliminary Market Engagement Notice released and supplier e-sourcing system registration 18th May 2026 - RFI opens and Clarification period starts 1st June 2026, 17:00 - Clarification period ends 2nd June 2026, 17:00 - Deadline for the publication of responses to RFI Clarification questions 4th June 2026, 17:00 - Deadline for submission of RFI Responses

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069814
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044082-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 May 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
1 Sep 20264 months to go
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF JUSTICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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