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Space Utilisation and Modelling Project

Royal Holloway and Bedford New College

This public procurement record has 1 release in its history.

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15 May 2026 at 08:47

UK7 - Contract Details Notice
Summary of the contracting process

The public procurement process for the "Space Utilisation and Modelling Project" was conducted by Royal Holloway and Bedford New College, a sub-central government public authority located at Egham, United Kingdom. This tender, categorised under business analysis consultancy services, involved strategic space utilisation review and modelling to inform the university's Master planning process. The procurement method used was a limited competition, and the process has reached the Award stage with the contract being signed on 14th May 2026. The contract commencement date is 8th June 2026, with a primary duration of two years, extendable by two further six-month periods if necessary.

This project presents significant business opportunities, particularly for specialist consultancy firms adept in space auditing, analysis, and modelling. The awarded company, EVENTMAP LIMITED, has demonstrated expertise in these domains. Such tenders provide growth opportunities for SMEs and enterprises within the consultancy and business analysis sectors, showcasing their capabilities and potentially securing long-term collaborations. Companies that can offer data-driven insights and strategic foresight will be well-positioned to compete in similar procurement processes, extending their reach within the academic and public sector client base.

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Notice Information

Notice Title

Space Utilisation and Modelling Project

Notice Description

The purpose of the closed competition was to appoint a suitably qualified specialist consultancy to deliver a Strategic Space Utilisation Review and Modelling programme of work. The auditing, analysis, modelling and improvement measures arising from this programme of work, will provide a critical evidence base for the University's Master planning process. The outputs will directly inform the initial data-gathering, forecasting, and scenario modelling stages of the Masterplan, ensuring decisions on the future estate are grounded in reliable data and sector appropriate analysis. The requirements have been broken down into six (6) workstreams, with individual workstream costs allocated. The University may, at its sole discretion, require the services to be delivered on a phased basis subject to operational budget approval, and expressly reserves the right to omit, postpone, or not proceed with any phase, in whole or in part, at any time and without liability. Workstreams are: Workstream 1: Data Discovery, Audit and Integration. Workstream 2: Teaching Estates Analysis. Workstream 3: Office Space Review and Optimisation. Workstream 4: Strategic Growth and Academic Futures. Workstream 5: Benchmarking, Metrics and Best Practice Alignment. Workstream 6: Reporting, Dashboards, Scenario Planning and Support

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0699a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044750-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72221000 - Business analysis consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£141,350 £100K-£500K

Notice Dates

Publication Date
15 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jun 2026 - 7 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Holloway and Bedford New College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Supplier Information

Number of Suppliers
1
Supplier Name

EVENTMAP LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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