Planning

Servicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

15 May 2026 at 10:40

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Fire and Rescue Authority is in the planning stage of a public procurement process for the "Servicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers." This procurement, classified under the services category, targets the repair and maintenance of electrical and mechanical building installations and safety barriers. Located throughout West Yorkshire, the authority seeks to appoint contractors for servicing and reactive repairs via two lots: Appliance Bay Doors and Automatic Doors. Suppliers are invited to express their interest by 5th June 2026, readying for planned tender issue on 8th June 2026. The contract commences on 13th July 2026, initially for three years with potential extensions, with an estimated contract value between £500,000 and £900,000.

This tender represents a growth opportunity for small and medium-sized enterprises (SMEs), particularly those experienced in facilities management and reactive maintenance services. With scope for both routine and emergency maintenance—including a 24/7 call-out provision—the contract is suited to companies capable of handling comprehensive maintenance operations across a geographically diverse area. Given the minimum three-year term and extension possibilities, successful tenders could benefit from long-term collaboration. Businesses engaged with current frameworks and possessing the capacity to implement changes by October 2026 should consider this opportunity to augment their service portfolios within the public sector.

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Notice Information

Notice Title

Servicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers

Notice Description

West Yorkshire Fire and Rescue Authority (herein after referred to as the "Customer") provide fire-fighting services from 40 Fire Stations, 3 close call houses adjacent to their associated fire station located throughout the county of West Yorkshire. The Customer wishes to appoint a Contractor(s) for the provision of Planned Preventative Maintenance (PPM) and associated repairs to all Appliance Bay Doors, Auto Doors, Roller Shutters, Gates and Barriers across their estate. The above requirements will be tendered in 2 Lots with a single service provider being awarded a contract for each Lot. Lot 1 - Appliance Bay Doors and Roller Shutters servicing and reactive repairs. Lot 2 - Automatic Doors, Gates and Barriers servicing and reactive repairs. The scope of Services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The Services also includes provision for Consequential Services including repairs, replacements, modifications and requested upgrades to the Installation.

Planning Information

The tender is expected to be issued on 08/06/2026, with a closing date of 12/06/2026 and a contract start date of 13/07/2026. The contract term will last a minimum of 3 years, with 2 12 month extensions available. The estimated total cost for the contract is between £500,000 and £900,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 05/06/2026, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by October 2026. • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/home.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0699da
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044848-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

34928300 - Safety barriers

44221200 - Doors

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
8 Jun 20263 weeks to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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