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Servicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers

West Yorkshire Fire and Rescue Authority

This public procurement record has 3 releases in its history.

Award

06 Aug 2026 at 11:27

UK6 - Contract Award Notice
Tender

08 Jun 2026 at 15:39

UK4 - Tender Notice
Planning

15 May 2026 at 11:40

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Fire and Rescue Authority procured planned preventative maintenance and reactive repairs for access and security equipment across its estate of 40 fire stations and three adjoining close call houses throughout West Yorkshire. The services cover appliance bay doors, roller shutters, automatic doors, gates and barriers. The scope includes checking as-installed information, planned inspection and testing against operational and safety standards, reactive maintenance with a 365-day, 24-hour call-out service, and consequential works such as repairs, replacements, modifications and requested upgrades. The requirement was divided into two service areas: appliance bay doors and roller shutters; and automatic doors, gates and barriers. This is a building-installation repair and maintenance services opportunity delivered across West Yorkshire.

The procurement is complete and was run as an above-threshold open procedure. Lot 1 was awarded to Industrial Door Solutions Ltd on 6 August 2026 for £105,655.20 gross. Lot 2 was awarded to Boundary Gate and Barrier (Contracts) Limited on the same date for £24,472.80 gross. Both contracts run from 1 October 2026 to 30 September 2029, with two 12-month extensions available to 30 September 2031. The planned signature date for both awards is 2 September 2026. Each lot was evaluated on quality, weighted at 70%, and cost, weighted at 30%; both were identified as suitable for SMEs. Seven bids were received for Lot 1 and nine for Lot 2, with four and six respectively reaching the final stage.

This award demonstrates recurring demand from a fire and rescue authority for specialist maintenance of powered and manual doors, shutters, gates and barriers across a dispersed operational estate. A credible future competitor would need practical capability in both planned preventative maintenance and urgent reactive repairs, including a reliable 365-day, 24-hour call-out response. Experience of inspecting installations, testing operational and safety performance, diagnosing faults and delivering repairs, replacements, modifications and upgrades would be directly relevant. Suppliers should be able to manage accurate asset and as-installed information, coordinate attendance across multiple sites, and maintain service continuity in safety-critical fire station environments. The requirement was open to SMEs, and the strong quality weighting shows that delivery approach and technical competence matter more than price alone.

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Notice Information

Notice Title

Servicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers

Notice Description

West Yorkshire Fire and Rescue Authority (herein after referred to as the "Customer") provide fire-fighting services from 40 Fire Stations, 3 close call houses adjacent to their associated fire station located throughout the county of West Yorkshire. The Customer wishes to appoint a Contractor(s) for the provision of Planned Preventative Maintenance (PPM) and associated repairs to all Appliance Bay Doors, Auto Doors, Roller Shutters, Gates and Barriers across their estate. The above requirements will be tendered in 2 Lots with a single service provider being awarded a contract for each Lot. Lot 1 - Appliance Bay Doors and Roller Shutters servicing and reactive repairs. Lot 2 - Automatic Doors, Gates and Barriers servicing and reactive repairs. The scope of Services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The Services also includes provision for Consequential Services including repairs, replacements, modifications and requested upgrades to the Installation.

Lot Information

Lot 1 - Appliance Bay Doors and Roller Shutters servicing and reactive repairs.

Renewal: 2 x 12 months

Lot 2 - Automatic Doors, Gates and Barriers servicing and reactive repairs.

Renewal: 2 x 12 months

Planning Information

The tender is expected to be issued on 08/06/2026, with a closing date of 12/06/2026 and a contract start date of 13/07/2026. The contract term will last a minimum of 3 years, with 2 12 month extensions available. The estimated total cost for the contract is between £500,000 and £900,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 05/06/2026, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by October 2026. • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/home.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0699da
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074605-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
£850,000 £500K-£1M
Awards Value
£130,127 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20261 months ago
Submission Deadline
13 Jul 2026Expired
Future Notice Date
8 Jun 2026Expired
Award Date
6 Aug 20261 months ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
2031-05-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE4 West Yorkshire
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Supplier Information

Number of Suppliers
2
Supplier Names

Industrial Door Solutions Ltd

Boundary Gate & Barrier (Contracts) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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