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Contract for the Provision of Grounds Maintenance Services

Petersfield Town Council

This public procurement record has 2 releases in its history.

Award

03 Aug 2026 at 17:42

UK6 - Contract Award Notice
Tender

15 May 2026 at 14:44

UK4 - Tender Notice
Summary of the contracting process

Petersfield Town Council has procured comprehensive grounds maintenance services for its landscaped, natural and amenity facilities in Petersfield, within the South Downs National Park area of Hampshire. The requirement covers grounds and horticultural maintenance across the council’s land, with delivery intended to support well-maintained public facilities and the town’s natural features. It is a public-sector services contract, classified under agricultural, forestry, horticultural, aquacultural and apicultural services (CPV 77000000). The council is the buying organisation and the work is local to Petersfield. The procurement was structured as one complete requirement rather than separate service packages, so the appointed contractor is responsible for the full grounds maintenance scope and associated service standards.

The procurement has reached award stage and the tender is complete. Petersfield Town Council used an above-threshold open procedure. One bid was received and the contract was awarded to PGSD LIMITED, an SME, on 30 July 2026, subject to a standstill period ending 13 August 2026. The awarded value is £2,152,559.88 including the stated gross amount, in GBP. The contract period is 1 October 2026 to 31 March 2031, with extensions allowing a maximum end date of 31 March 2036. The tender submission deadline was 28 June 2026, enquiries closed on 14 June 2026, and the award decision period ended 30 July 2026. Evaluation weighted price at 50%, quality at 25%, compliance at 10%, environmental performance at 10%, and timeframe at 5%.

This award shows demand for a substantial, long-term grounds maintenance operation from a town council managing varied landscaped, natural and amenity sites. A credible future competitor would need demonstrable experience delivering similar contracts, preferably supported by two recent customer references, and the operational capacity to manage the full requirement rather than a narrow specialist element. Financial resilience is important: bidders were expected to evidence capacity through audited accounts or alternative financial and cash-flow information. Suppliers should also be able to demonstrate robust health and safety, employment-law and safeguarding compliance, alignment with council policies, environmental controls for waste disposal, and a practical programme for meeting required timescales. The successful delivery model includes capability for agreed ad hoc work charged at hourly rates.

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Notice Information

Notice Title

Contract for the Provision of Grounds Maintenance Services

Notice Description

Petersfield Town Council is tendering for the provision of its grounds maintenance services in the town of Petersfield, in the South Downs National Park area of Hampshire. The Council is committed to providing a comprehensive range of landscaped, natural and amenity facilities across its land. Working in partnership with the appointed Contractor will be key to delivering a high standard of service that not only meets the required specifications but that also embodies the pride we have in our town's rich and diverse natural features. Total value (estimated) PS0 excluding VAT PS0 including VAT Above the relevant threshold Contract dates (estimated) 1 October 2026 to 31 March 2031 Possible extension to 31 March 2036 9 years, 6 months Description of possible extension: After the initial term of 4 years and 6 months, the contract can be extended for up to a further maximum 5 years, incrementally. Please see the contract for details. Main procurement category: Services

Lot Information

Lot 1

Renewal: After the initial term of 4 years and 6 months, the contract can be extended for up to a further maximum 5 years, incrementally. Please see the contract for details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a22
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073404-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,152,559 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
28 Jun 2026Expired
Future Notice Date
Not specified
Award Date
30 Jul 20262 months ago
Contract Period
1 Oct 2026 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Petersfield Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERSFIELD
Postcode
GU31 4EA
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
East Hampshire
Electoral Ward
Petersfield St Peter's
Westminster Constituency
East Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

PGSD Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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