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Election Printing Services - Annual Canvass and Postal Vote Reapplication Printing

East Lindsey District Council

This public procurement record has 2 releases in its history.

Award

09 Jul 2026 at 10:17

UK6 - Contract Award Notice
Tender

15 May 2026 at 15:10

UK4 - Tender Notice
Summary of the contracting process

East Lindsey District Council has recently awarded a contract for "Election Printing Services - Annual Canvass and Postal Vote Reapplication Printing" to Civica Election Services Limited. This contract aims to support the statutory duties of the Electoral Registration Officer by ensuring the accuracy, security, and compliance of all communications issued to electors. Governed under the legal framework of the UK Public Contracts Regulations 2023, the procurement process followed an open procedure. The contract, valued at £749,462.28, is set to commence on 27th July 2026 and will run until 26th July 2030, with the possibility of a 12-month extension. Services will be rendered across the UK's UKF3 region, highlighting the significance of the project in maintaining the integrity of the democratic process through efficient electoral services.

This procurement presents a substantial opportunity for businesses specialising in electoral services and printing, particularly those with a robust track record in handling time-critical projects within regulated environments. The open procedure method employed indicates an inclusive opportunity for competitive bidding. With an initial submission deadline on 23rd June 2026, the process had attracted a noteworthy interest, evidenced by seven bids, six from SMEs. Companies equipped with the capability to ensure data security, operational resilience, and flexibility in the face of legislative demands are well-suited to engage in tenders of this nature. Such contracts are pivotal in fostering business growth, particularly for enterprises focused on secure, high-volume printing and distribution services, aligning their offerings with stringent public sector requirements.

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Notice Information

Notice Title

Election Printing Services - Annual Canvass and Postal Vote Reapplication Printing

Notice Description

East Lindsey District Council (the Council) is seeking to appoint a suitably experienced and competent Supplier to provide Electoral Registration Printing and Communication Services from 2026 onwards, supporting the statutory duties of the Electoral Registration Officer (ERO). This requirement relates specifically to the Annual Canvass and Postal Vote Reapplication processes, both of which are governed by strict legislative frameworks and non negotiable statutory deadlines. The successful Supplier will play a critical role in ensuring that all communications issued to electors are accurate, secure, compliant, and delivered in accordance with prescribed timescales. Given the sensitivity, scale, and public importance of electoral registration activities, the Council requires a Supplier with proven experience in electoral or similarly regulated environments, robust data security arrangements, and the operational resilience to respond to variable volumes and time critical demands. Throughout the life of the contract, the ERO must adhere to nationally prescribed timetables, and the Supplier must therefore demonstrate the ability to conform rigidly to specified dates, quality standards, and legislative requirements at all times. This contract represents an opportunity to contribute directly to the integrity and efficiency of the democratic process, supporting elector engagement and compliance with electoral law.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a34
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064521-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

79810000 - Printing services

79820000 - Services related to printing

79821000 - Print finishing services

79823000 - Printing and delivery services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
£360,000 £100K-£500K
Awards Value
£749,462 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20262 months ago
Submission Deadline
23 Jun 2026Expired
Future Notice Date
Not specified
Award Date
9 Jul 20262 months ago
Contract Period
27 Jul 2026 - 26 Jul 2030 4-5 years
Recurrence
2031-05-12

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lindsey District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HORNCASTLE
Postcode
LN9 6PH
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF3 Lincolnshire
Local Authority
East Lindsey
Electoral Ward
Horncastle
Westminster Constituency
Louth and Horncastle

Supplier Information

Number of Suppliers
1
Supplier Name

Civica Election Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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