D3 Tenders | Provision of Archive Database Services

Notice Information

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Notice Title

Provision of Archive Database Services

Notice Description

The Royal Household, including the Royal Collection Trust, may require the provision of a Digital Archive Management System. This may be delivered as a single provider solution or through a combination of integrated offerings. The required capabilities include: *the ability to describe and administer the archive collection irrespective of the format of the records; *the ingestion, secure storage and long-term management and preservation of digitised and born digital records; *controlled publication of catalogue descriptions and digital assets and provide effective search and discovery tools. To support a possible future procurement activity, the team is seeking information from suppliers to enable initial knowledge-gathering about available software solutions and inform our requirements. Please note that part of the aim of the exercise is to decide on the budget for the contract, so no budget estimate is available at this time.

Planning Information

Please contact procurement@royal.uk for the Request for Information document, and return via email.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-069dec
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/046587-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48100000 - Industry specific software package

48600000 - Database and operating software package

48610000 - Database systems

48611000 - Database software package

48612000 - Database-management system

72212610 - Database software development services

72320000 - Database services

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 20 May 20263 days ago
Submission Deadline: Not specified
Future Notice Date: 22 Jun 20261 months to go
Award Date: Not specified
Contract Period: 31 May 2027 - 1 Jun 2032 Over 5 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: THE ROYAL HOUSEHOLD
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: LONDON
Postcode: SW1A 1AA
Post Town: South West London
Country: England
Major Region (ITL 1): TLI London
Basic Region (ITL 2): TLI3 Inner London - West
Small Region (ITL 3): TLI35 Westminster and City of London
Delivery Location: Not specified
Local Authority: Westminster
Electoral Ward: St James's
Westminster Constituency: Cities of London and Westminster

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/046587-2026
20th May 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

https://www.legislation.gov.uk/ukpga/2023/54/contents

Open Contracting Data Standard (OCDS)

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Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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