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Hybrid room audio visual solution

Tonbridge & Malling Borough Council

This public procurement record has 2 releases in its history.

Award

13 Aug 2026 at 17:50

UK6 - Contract Award Notice
Tender

20 May 2026 at 17:22

UK4 - Tender Notice
Summary of the contracting process

Tonbridge & Malling Borough Council procured a hybrid room audio-visual solution for its new system. The requirement covers audio-visual equipment together with a maintenance package to support the system after installation. The equipment scope includes communications and related technology, including microphones and loudspeakers. Delivery is in the Tonbridge and Malling area of Kent. This is primarily a goods requirement, with associated maintenance services. The buyer is a sub-central public authority based at West Malling. The work would suit suppliers able to provide an integrated room AV solution rather than equipment-only supply, with the technical capability to support the system through its operating period. The requirement was treated as suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

The procurement has been completed following an below-threshold open competition. The tender closed on 26 June 2026, after enquiries closed on 19 June 2026. One lot was awarded to AUDITEL RENTAL AND SERVICE LIMITED for £142,504.80 gross. The award was made on 13 August 2026, and the contract period runs from 1 September 2026 to 31 August 2031. The original lot value was £156,000 gross. Evaluation weighted cost at 40%, quality at 45% and a practical demonstration at 15%. Ten bids were received, with one reaching the final stage. A signature milestone was scheduled for 24 August 2026. Electronic submission was allowed, and the competition was below the relevant threshold.

This award provides a clear benchmark for suppliers targeting future hybrid meeting-room AV requirements from Tonbridge & Malling Borough Council. A credible competitor would need to combine supply of communications and room audio-visual equipment with a maintenance capability covering the installed system. Practical performance matters: the evaluation included a demonstration worth 15% of the score, alongside quality at 45%, so suppliers should be able to show an integrated solution working in a realistic room environment and explain how it will be supported. The successful supplier was an SME, and the opportunity attracted ten bids, indicating a competitive market. Businesses with proven AV integration, microphone and loudspeaker expertise, responsive maintenance arrangements and evidence of delivering reliable public-sector systems would be well placed when this requirement is next tested.

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Notice Information

Notice Title

Hybrid room audio visual solution

Notice Description

Tonbridge & Malling Borough Council is looking to procure audio-visual (AV) equipment along with a maintenance package to support the new system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069e26
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077437-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

32340000 - Microphones and loudspeakers

Notice Value(s)

Tender Value
£156,000 £100K-£500K
Lots Value
£156,000 £100K-£500K
Awards Value
£142,504 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 months ago
Submission Deadline
26 Jun 2026Expired
Future Notice Date
Not specified
Award Date
13 Aug 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tonbridge & Malling Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4LZ
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
TLJ46 West Kent
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

AUDITEL RENTAL AND SERVICE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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