Award

DIGITAL ASSET MANAGEMENT

CARDIFF AND VALE UNIVERSITY HEALTH BOARD

This public procurement record has 2 releases in its history.

Award

26 May 2026 at 13:38

UK6 - Contract Award Notice
Award

26 May 2026 at 12:56

UK5 - Transparency Notice
Summary of the contracting process

The procurement process involves the Cardiff and Vale University Health Board seeking a Digital Asset Management system. This procurement, managed by NHS Wales Shared Services Partnership, is categorised under the software maintenance and repair services industry, specifically focusing on the secure storage and access of clinical images. The contract has been awarded through a direct procurement method, without competition, due to the proprietary nature of the system. It has been awarded to Fotoware, ensuring service continuity, and is set in Cardiff, United Kingdom. The award status was marked active on 26th May 2026, with the contract covering the period from 9th June 2026 to 8th June 2029.

This contract presents ongoing business growth opportunities for companies specialising in software maintenance and repair, especially those focusing on digital asset management systems. It primarily benefits large enterprises with the capability to handle business-critical systems and supply essential support and updates. Companies experienced in maintaining proprietary and embedded systems would be well-suited to compete in future tenders of this nature, ensuring continuity and compliance for healthcare service providers like the Cardiff and Vale University Health Board.

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Notice Information

Notice Title

DIGITAL ASSET MANAGEMENT

Notice Description

This procurement relates to the provision of Digital Asset Management (DAM) system licensing, maintenance, and support for Cardiff and Vale University Health Board. The system is business-critical and supports the secure storage and access of clinical images.The contract includes ongoing licensing, system support, maintenance, and updates to ensure continued service availability and compliance.The requirement relates to an existing, embedded system. Due to the proprietary nature of the platform and the need for ongoing licensing and support from the system provider, the contract can only be delivered by the incumbent supplier, FotoWare, or their authorised representatives. Award to a single supplier is therefore justified to ensure continuity of service and to avoid significant operational, technical, and financial risk associated with system change or migration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a3ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048849-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267000 - Software maintenance and repair services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£55,746 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 May 20261 weeks ago
Contract Period
8 Jun 2026 - 8 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF AND VALE UNIVERSITY HEALTH BOARD
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

FOTOWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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