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DIGITAL ASSET MANAGEMENT

Cardiff and Vale University Health Board

This public procurement record has 3 releases in its history.

Award

08 Jun 2026 at 09:22

UK7 - Contract Details Notice
Award

26 May 2026 at 14:38

UK6 - Contract Award Notice
Award

26 May 2026 at 13:56

UK5 - Transparency Notice
Summary of the contracting process

The Cardiff and Vale University Health Board recently completed a direct award procurement process for the provision of Digital Asset Management (DAM) system licensing, maintenance, and support. This contract involves the continuity and upgrade of a business-critical system supporting clinical image storage and access. Governed by UKPGA 2023 legislation, the procurement was executed without competition due to the proprietary nature of the platform, ensuring ongoing licensing and support are maintained by the incumbent supplier, FotoWare. The contract, valued at £55,746.48 net, spans from 9th June 2026 to 8th June 2029. The project falls under the services category, specifically aligned with software maintenance and repair services, and deliveries will occur within the UKL22 region.

This procurement provides significant opportunities for businesses in the digital asset management service industry, particularly those capable of authorised representation for FotoWare, as it demonstrates the vital role of proprietary platforms in managing essential digital health infrastructure. Enterprises with expertise in software maintenance and strong relationships with system developers can potentially explore partnership or subcontracting opportunities, given the need for niche expertise in such specialised systems. Additionally, businesses offering ancillary services or related system solutions might find opportunities to propose complementary innovations aligning with the Health Board's technological advancement strategies.

How relevant is this notice?

Notice Information

Notice Title

DIGITAL ASSET MANAGEMENT

Notice Description

This procurement relates to the provision of Digital Asset Management (DAM) system licensing, maintenance, and support for Cardiff and Vale University Health Board. The system is business-critical and supports the secure storage and access of clinical images.The contract includes ongoing licensing, system support, maintenance, and updates to ensure continued service availability and compliance.The requirement relates to an existing, embedded system. Due to the proprietary nature of the platform and the need for ongoing licensing and support from the system provider, the contract can only be delivered by the incumbent supplier, FotoWare, or their authorised representatives. Award to a single supplier is therefore justified to ensure continuity of service and to avoid significant operational, technical, and financial risk associated with system change or migration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a3ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053601-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267000 - Software maintenance and repair services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£55,746 Under £100K
Contracts Value
£55,746 Under £100K

Notice Dates

Publication Date
8 Jun 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 May 20264 months ago
Contract Period
9 Jun 2026 - 8 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff and Vale University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

DIGITAL ASSET MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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