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Remote CCTV - all fleet

WM TRAINS LIMITED

This public procurement record has 3 releases in its history.

PlanningUpdate

04 Sep 2026 at 17:40

UK2 - Preliminary Market Engagement Notice
Planning

11 Aug 2026 at 06:59

UK2 - Preliminary Market Engagement Notice
Planning

26 May 2026 at 16:50

UK1 - Pipeline Notice
Summary of the contracting process

WM Trains Limited intends to procure an enterprise-grade, cloud-hosted video management system for the London Northwestern and West Midlands Railway fleets. The service will provide remote access to, searching of and evidence handling for CCTV images recorded on selected trains’ onboard Network Video Recorders, or held on third-party servers after remote download. It will integrate with legacy on-train camera systems and onboard recording equipment. The solution is intended to support railway security teams, fleet production and operational management, including maintenance, training and incident response. It should reduce failed downloads and remove the need to manually remove hard drives from trains. Associated work includes supplying and installing communications, railway equipment and edge-gateway hardware. Delivery covers the United Kingdom, with the operational focus on the named railway fleets.

This procurement is at the planning stage: WM Trains Limited has completed preliminary market engagement and intends to use a competitive flexible procedure for the subsequent tender. The engagement sought supplier feedback on the proposed technical scope and was intended to inform the procedure design; a tender notice was expected on 20 September 2026. The procurement is planned as one lot and is above the relevant threshold. The estimated value is £1,750,000 excluding VAT and £2,100,000 including VAT. The anticipated contract period is 1 April 2027 to 31 March 2032, with a possible renewal extending the maximum period to 31 March 2034. The lot is identified as suitable for small and medium-sized enterprises.

The work is likely to suit suppliers with an enterprise video management platform that can be hosted in the cloud and provide secure remote CCTV access, search and evidence management at railway scale. Relevant capability includes integrating legacy on-train camera systems, onboard network video recorders and third-party CCTV servers, while supporting varied train fleets. Suppliers should be able to provide edge-gateway hardware and software that intelligently offloads large volumes of video through depot or station Wi-Fi as well as cellular networks. Experience in railway, transport, security or other operationally critical environments would be useful, alongside capability in equipment installation, systems integration, cyber security, data handling and reliable incident-response workflows. The opportunity is intended to accommodate SMEs, including specialist technology providers able to partner for fleet deployment or railway delivery expertise.

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Notice Information

Notice Title

Remote CCTV - all fleet

Notice Description

London Northwestern and West Midlands Railway (Operated by WM Trains Limited) are seeking to procure a cloud-based system that allows remote access to CCTV images recorded and stored in the on-board Network Video Recorders (NVR) fitted to selected train fleets within the London Northwestern and West Midlands Railway fleet or links to third party servers where CCTV has been remotely downloaded to on the fleets that are already equipped with remote NVR access. The main driver of the project is to enhance the capabilities of the primary users of fleet CCTV data - the Security team, and to provide more agility for other users such as the fleet production and operational management teams to utilise CCTV data to support activities such as maintenance, training and incident response. It is expected that accessing on-train CCTV data remotely shall significantly reduce the quantity of failed downloads that are as a result of the current requirement, for certain fleets, to manually remove CCTV HDDs from units in order to manually download CCTV data.

Planning Information

General Information: In accordance with section 16 of the Procurement Act 2023, WM Trains Limited is undertaking Preliminary Market Engagement (PME) ahead of a forthcoming Competitive Flexible Procedure for the provision of an enterprise-grade Video Management System (VMS). This notice invites feedback from suitably positioned suppliers prior to the publication of the Tender Notice. Key Scope Overview: • Provision of an enterprise-grade, cloud-hosted VMS platform providing remote video access, search, and evidence handling. • Integration with legacy On-Train Camera Systems (OTCS) and onboard Network Video Recorders (NVRs). • Elimination of legacy hardware handling by ensuring there are no future manual handling requirements such as having to remove HDDs for manual uploads. • Deployment of edge-gateway hardware capable of smart network offloading (utilising depot/station Wi-Fi for bulk downloads alongside cellular connectivity). Suppliers wishing to participate in this PME should email procurement@wmtrains.co.uk by 17th August with the subject line " Remote CCTV - PME Response". Upon receipt of a valid expression of interest, suppliers will be provided with a copy of the high-level briefing notes. Suppliers may then submit written questions or feedback to the same email address no later than 24th August. Responses will be reviewed by the procurement team and may inform the design of the forthcoming competitive procedure. WM Trains Limited will not respond to individual submissions but reserves the right to publish consolidated anonymised responses where appropriate. Participation in this PME exercise does not confer any advantage in the subsequent competitive process, nor does publication of this notice constitute a commitment to proceed to procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a4b7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084131-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

51 - Installation services (except software)

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

34630000 - Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£1,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
20 Sep 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WM TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B3 2ES
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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