Planning

Portable Misting Systems - Maintenance, Monitoring, Removals and Installation

DERBY HOMES LIMITED

This public procurement record has 1 release in its history.

Planning

29 May 2026 at 14:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process initiated by Derby Homes Limited, a sub-central government public authority in the UK, involves the planning stage for a tender titled "Portable Misting Systems - Maintenance, Monitoring, Removals and Installation". Located in Derby, this tender falls under the industry categories of sprinkler systems and repair and maintenance services. Derby Homes is seeking a provider to manage and maintain Portable Misting Systems primarily used to ensure the safety of vulnerable tenants. The procurement process involves a preliminary market engagement, with a deadline for interested suppliers set on 26 June 2026. The contract, expected to commence on 2 September 2026, and may be renewed, will span over a two-year period with a potential extension up to 2031.

This tender offers significant growth opportunities for businesses in the maintenance and safety systems sectors, particularly those that can service and monitor misting systems to required standards. Suppliers with expertise in fire safety equipment, specifically those approved by Surefire, and adept in interfacing with the Enterprise Information System (EIS) of the Derbyshire Fire and Rescue Service, are well-positioned to compete. Small and medium enterprises (SMEs) will find this contract feasible and rewarding, particularly if they can provide storage solutions and manage emergency response systems effectively. By participating in this tender, businesses can establish or strengthen their presence in public sector contracts related to safety and maintenance services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Portable Misting Systems - Maintenance, Monitoring, Removals and Installation

Notice Description

Derby Homes is an Arm's Length Management Organisation (ALMO) and is a 100% owned subsidiary of Derby City Council. It was created in 2002 to manage and maintain the Council's domestic housing stock. The function of the management and maintenance is delegated to Derby Homes, but the Council retains ownership of the housing stock, and all tenants are Council tenants. Derby Homes are running this preliminary market engagement activity to identify suppliers who maybe able to provide monitoring, maintenance, repair and replacement of current holding of Portable Misting Systems manufactured by Surefire. The provider must be an approved contractor with Surefire. Derby Homes would require that the system is to be monitored, and the emergency response warning call goes directly to Derbyshire Fire and Rescue Service and not via a third party. The provider should be able to access the Enterprise Information System (EIS) operated by Derbyshire Fire and Rescue Service. Provision for the storage of the portable misting systems is required. Derby Homes would be provided with a completed service report and other relevant reports. The equipment is required to ensure the safety of vulnerable and immobile tenants, deemed at risk, from the outbreak of a fire.

Planning Information

If this potential procurement is something you would potentially participate in taking into consideration the minimum requirement stated in the Scope description, please contact dh-procurement@derby.gov.uk by no later 12:00 noon Friday 26 June 2026, and must provide: • Portable Misting Systems in the Subject Header of email. • Details of how you can deliver to the description above; and • Your point of contact name, company name, address, phone number, and email address. For such response received, we will be in contact by close of Friday 3 July 2026 to discuss interest further and consider how we would approach the procurement process and tender documentation to keep the process simple and brief as possible.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a92d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050956-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44115500 - Sprinkler systems

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 May 20266 days ago
Submission Deadline
Not specified
Future Notice Date
26 Jun 20264 weeks to go
Award Date
Not specified
Contract Period
1 Sep 2026 - 1 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY HOMES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE24 8UZ
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Alvaston North
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06a92d-2026-05-29T15:43:35+01:00",
    "date": "2026-05-29T15:43:35+01:00",
    "ocid": "ocds-h6vhtk-06a92d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-04380984",
            "name": "DERBY HOMES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04380984"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBQH-2894-TNND"
                }
            ],
            "address": {
                "streetAddress": "839 London Road, Alvaston",
                "locality": "Derby",
                "postalCode": "DE24 8UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "name": "Juliet Higgins",
                "email": "DH-Procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.derbyhomes.org",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-04380984",
        "name": "DERBY HOMES LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "If this potential procurement is something you would potentially participate in taking into consideration the minimum requirement stated in the Scope description, please contact dh-procurement@derby.gov.uk by no later 12:00 noon Friday 26 June 2026, and must provide: * Portable Misting Systems in the Subject Header of email. * Details of how you can deliver to the description above; and * Your point of contact name, company name, address, phone number, and email address. For such response received, we will be in contact by close of Friday 3 July 2026 to discuss interest further and consider how we would approach the procurement process and tender documentation to keep the process simple and brief as possible.",
                "dueDate": "2026-06-26T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "050956-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050956-2026",
                "datePublished": "2026-05-29T15:43:35+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-06a92d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Portable Misting Systems - Maintenance, Monitoring, Removals and Installation",
        "description": "Derby Homes is an Arm's Length Management Organisation (ALMO) and is a 100% owned subsidiary of Derby City Council. It was created in 2002 to manage and maintain the Council's domestic housing stock. The function of the management and maintenance is delegated to Derby Homes, but the Council retains ownership of the housing stock, and all tenants are Council tenants. Derby Homes are running this preliminary market engagement activity to identify suppliers who maybe able to provide monitoring, maintenance, repair and replacement of current holding of Portable Misting Systems manufactured by Surefire. The provider must be an approved contractor with Surefire. Derby Homes would require that the system is to be monitored, and the emergency response warning call goes directly to Derbyshire Fire and Rescue Service and not via a third party. The provider should be able to access the Enterprise Information System (EIS) operated by Derbyshire Fire and Rescue Service. Provision for the storage of the portable misting systems is required. Derby Homes would be provided with a completed service report and other relevant reports. The equipment is required to ensure the safety of vulnerable and immobile tenants, deemed at risk, from the outbreak of a fire.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44115500",
                        "description": "Sprinkler systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-02T00:00:00+01:00",
                    "endDate": "2028-09-01T23:59:59+01:00",
                    "maxExtentDate": "2031-09-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}