Planning

Fuel Monitoring System

BEDFORDSHIRE FIRE & RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

01 Jun 2026 at 08:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Bedfordshire Fire & Rescue Authority is in the planning stage for a tender titled "Fuel Monitoring System." This procurement process, initiated on 1st June 2026, seeks to implement an advanced fuel monitoring system at multiple sites in Bedfordshire. The primary focus is on enhancing the current manual recording of fuel transactions to an electronic, cloud-based system. The tender falls under the goods category with a focus on fuel pumps and vehicle refuelling services, with delivery locations including regions UKH21, UKH24, and UKH25. Key dates include the market engagement questionnaire deadline on 3rd July 2026, with further procurement actions anticipated after the planned future notice on 24th August 2026.

This tender presents a valuable opportunity for businesses specialising in fuel monitoring technologies, particularly those capable of offering electronic systems compatible with existing infrastructure. Small and medium enterprises as well as voluntary and community sector enterprises are encouraged to express interest, given their suitability for participation. With a contract period starting in February 2027 and potential for renewal, this project represents both a short-term engagement and longer-term collaboration for companies eager to expand their reach in public sector contracts. Businesses well-versed in electronic fuel systems and their integration would be well-positioned to compete in this procurement process.

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Notice Information

Notice Title

Fuel Monitoring System

Notice Description

Bedfordshire Fire and Rescue Authority ("BFRA") is undertaking preliminary market engagement for a potential requirement for a modern fit for purpose Fuel Monitoring System at six of our sites to be used by all BFRA's vehicles, located within the county of Bedfordshire, Headquarters at Kempston, Bedford (2 tanks), Dunstable, Luton (2 tanks), Leighton Buzzard, and Stopsley Community Fire Stations). All fuel transactions are currently recorded manually. The requirement for the Fuel Monitoring System will be: * Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling stations. * The information gathered at each fuelling station will be cloud based and be accessed from PCs at BFRA Headquarters Workshops for analysis. * The Fuel Monitoring System must provide relevant monitoring information. * The Fuel Monitoring system must be compatible with the existing High/Low level and leak detection alarms. * The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle.

Planning Information

BFRA initially undertook Market Engagement during May 2023 but due to the time that has elapsed are re-engaging with the market in further exploring our requirements, the current level of interest and to inform our procurement approach and design of the procurement. BFRA would like to invite suitable qualified Suppliers to express an interest in participating in our market engagement, which will be in the format of a Market Engagement Questionnaire. Please confirm your interest to participate in BFRA Market Engagement for the Fuel Monitoring System and receive the Pre Market Engagement Questionnaire by responding to this Notice to procurement@bedsfire.gov.uk Please be advised of the following dates: Expression Of Interest Market Engagement Questionnaire: Friday 12 June 2026 Issue Date for Market Engagement Questionnaire: Monday 15 June 2026 Deadline for submission of Market Engagement Questionnaires: Friday 3 July 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a9ca
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051162-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

42122180 - Fuel pumps

42124211 - Parts of fuel pumps

63712600 - Vehicle refuelling services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jun 20263 days ago
Submission Deadline
Not specified
Future Notice Date
24 Aug 20263 months to go
Award Date
Not specified
Contract Period
8 Feb 2027 - 7 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEDFORDSHIRE FIRE & RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 7NR
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
TLH21 Luton, TLH24 Bedford, TLH25 Central Bedfordshire
Local Authority
Bedford
Electoral Ward
Kempston South
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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