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Vehicle Disposal Service

City of Doncaster Council

This public procurement record has 3 releases in its history.

TenderCancellation

20 Aug 2026 at 14:18

UK12 - Procurement Termination Notice
Award

14 Aug 2026 at 11:00

UK6 - Contract Award Notice
Tender

01 Jun 2026 at 14:03

UK4 - Tender Notice
Summary of the contracting process

City of Doncaster Council procured a vehicle disposal service to support a fleet reduction programme. The requirement covers appointing an experienced auction provider to dispose of surplus council fleet vehicles and ad hoc spare parts. The service is intended to achieve best value, provide a transparent, auditable and legally compliant disposal process, reduce council officer time and operational disruption, and meet environmental and data protection obligations. The work is delivered in Doncaster, within the United Kingdom. The procurement is for services, including auction services and vehicle towing-away services. It is relevant to auction houses, vehicle disposal specialists and providers able to manage compliant public-sector fleet disposals and associated logistics.

This was a completed, above-threshold open procedure using a single lot. The tender closed on 26 June 2026, with award planned by 3 July 2026. The estimated value was £300,000 excluding VAT, or £360,000 including VAT. Six bids were received, all from SMEs. The evaluation weighted cost at 50%, technical quality questions at 40% and social value at 10%; economic and technical selection requirements also applied. Protruck Auctions Ltd was awarded £200,000 excluding VAT, or £240,000 including VAT, on 12 August 2026. The award was cancelled and the procurement terminated on 20 August 2026 after the council found that the quantitative social value requirements were insufficiently clear for consistent assessment. No contract was entered into.

This requirement indicates demand from Doncaster Council for a specialist operator that can auction surplus fleet vehicles and occasional spare parts while maintaining clear audit trails and legal, environmental and data-protection compliance. A credible future supplier would need demonstrable auction and vehicle-disposal experience, reliable arrangements for towing or collecting vehicles, and the operational capacity to handle changing fleet volumes without creating disruption for council staff. The evaluation shows that commercial pricing matters, but technical delivery and measurable social value are also significant. Suppliers should therefore be able to provide a robust service method, evidence of comparable work, transparent reporting and clear, assessable social-value commitments. The council stated that it intends to revise the documentation before a new competitive procurement.

How relevant is this notice?

Notice Information

Notice Title

Vehicle Disposal Service

Notice Description

The City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. Prices/Fees will remain fixed for the initial 2-year contract term. The objectives of this contract are to: * Achieve Best Value for surplus vehicles * Ensure a transparent, auditable, and compliant process * Minimise officer time and operational disruption * Ensure environmental, data protection, and legal compliance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aa58
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079489-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

50118110 - Vehicle towing-away services

79342400 - Auction services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20261 months ago
Submission Deadline
26 Jun 2026Expired
Future Notice Date
Not specified
Award Date
12 Aug 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
2031-05-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Doncaster Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DONCASTER
Postcode
DN1 3BU
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Doncaster
Electoral Ward
Town
Westminster Constituency
Doncaster Central

Supplier Information

Number of Suppliers
1
Supplier Name

Protruck Auctions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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