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Finance Management System

Great Places Housing Group

This public procurement record has 4 releases in its history.

TenderUpdate

07 Sep 2026 at 12:59

UK4 - Tender Notice
Tender

20 Aug 2026 at 16:42

UK4 - Tender Notice
Planning

04 Jun 2026 at 11:53

UK2 - Preliminary Market Engagement Notice
Planning

02 Jun 2026 at 14:32

UK1 - Pipeline Notice
Summary of the contracting process

Great Places Housing Group is procuring a modern, cloud-based finance management system covering implementation, integration and ongoing support. The system is intended to improve financial management, automate processes, strengthen controls and provide robust reporting, while integrating with existing systems and supporting future organisational growth and transformation. The requirement includes financial analysis, accounting software and financial information system services, together with associated software development and implementation work. Delivery will cover operations in the North West and Yorkshire and the Humber. Great Places Housing Group, based in Manchester, is the buying organisation. The opportunity is suitable for suppliers providing enterprise finance platforms, cloud software, systems integration, implementation consultancy and long-term application support, particularly those with experience of housing-sector finance requirements.

The procurement has reached tender: the buyer invited offers through an open competitive flexible procedure. Stage 1 covers participation and tender using a Procurement Specific Questionnaire, conditions of participation, price and quality. Stage 2 comprises demonstrations and scenario testing. Enquiries closed at 16:00 on 4 September 2026, and tenders are due by 12:00 on 21 September 2026. The contract is scheduled to run from 1 January 2027 to 31 December 2033, with possible extensions of three one-year periods up to 31 December 2036. Its estimated value is £3.58 million excluding VAT, or £4.29 million including VAT. Evaluation is based on price at 30%, quality at 35%, and demonstration and scenario testing at 35%. An award decision is due by 27 November 2026.

This opportunity suits suppliers with a mature cloud finance platform and the capacity to deliver a full implementation, integrate with corporate, banking, payroll, HR, procurement and reporting systems, migrate data and provide continuing support. Bidders need to demonstrate that their proposed solution meets the required must-have functionality and be able to run system demonstrations and practical scenario tests. The requirement calls for sound financial standing, appropriate employers’, public liability and professional indemnity cover, completion of a data protection impact assessment and a cyber-security questionnaire, and disclosure of any regulatory action by the Information Commissioner’s Office. Suppliers should provide two relevant references, including one from social housing, and commit to a social value contribution. Small and medium-sized businesses are identified as suitable participants.

How relevant is this notice?

Notice Information

Notice Title

Finance Management System

Notice Description

Great Places Housing Group is seeking a supplier to deliver a modern, cloud-based Finance Management System, including implementation, integration and ongoing support. The solution must enable efficient financial management, automation, robust reporting and strong controls, integrating seamlessly with existing systems while supporting future organisational growth and transformation.

Lot Information

Lot 1

Options: Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. GPHG's may alter, before the submission deadline for Stage 1, the CFP description, stages or evaluation if this is proportionate based on clarifications received. iii. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. iv. Great Places may alter the procurement timetable at its discretion. v. Great Places may withdraw at any stage, where there is not a minimum of two compliant Potential Providers. vi. To clarify any part of a submission received at any stage. vii. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform. Great Places may exercise the following options during the Contract Period: i. The scope may be amended or contract modified (increased, decreased or added functionality) for services or goods that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness > in the event of merger or acquisition > upon materialisation of a known risk ii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 3 years and up to 50% annual value. iii. Great Places reserves the right to require enhancements, upgrades or changes to the solution to reflect: > increase or decrease user numbers, licences or service volumes > add or remove modules or functionality within the scope of the solution > benchmark pricing and require adjustments where costs are no longer representative of market rates. > changes in technology platforms > system upgrades or product roadmap developments > organisational transformation requirements All bids are to remain valid for acceptance for a period of 6 months.

Renewal: Three extensions in one (1) year increments, up to a maximum 10 year period.

Planning Information

Great Places Housing Group has undertaken preliminary market engagement to inform its approach to a future procurement for a finance system and associated technology. This engagement comprised a series of structured Market Intelligence Meetings with a range of suppliers operating within the housing management, finance systems, and CRM markets. The purpose of this engagement was to develop a high-level understanding of: • Market-wide system capabilities and functional coverage • Typical architectural approaches and deployment models • Delivery models, implementation considerations, and associated risks • Emerging technology trends and future product direction This activity is intended to support the development of the Authority's procurement strategy, system capabilities prior to the commencement of any formal procurement process. Nature and Format of Engagement The engagement consisted of: • Supplier demonstration sessions conducted via Microsoft Teams • A consistent and standardised agenda applied across all suppliers • Time-limited sessions with identical structures and content expectations Suppliers were instructed to: • Present generic, product-standard capabilities only • Avoid any Great Places specific tailoring, configuration, or data • Provide market-wide insight rather than organisation-specific solutions All sessions were: • Conducted in a structured and controlled format • Recorded for transparency • Supported by a procurement representative acting as a compliance chaperone Compliance and Equal Treatment Great Places confirms that this preliminary market engagement was: • Strictly non-evaluative, with no scoring, comparison, or assessment of suppliers undertaken • Designed to ensure equal treatment and transparency, including consistent agendas, time allocations, and instructions to all participants • Structured to ensure that no supplier was able to obtain an unfair advantage or influence the design of the procurement in a manner that would distort competition Information captured during the sessions was limited to market-wide insights, and no supplier-specific advantages, comparisons, or preferences were recorded. Outcomes and Next Steps The outputs of this engagement will be used by the Authority to: • Inform procurement strategy and approach The Authority confirms that: • The forthcoming procurement will be conducted in accordance with the requirements of the Procurement Act 2023 Timing of Engagement The preliminary market engagement was undertaken during the period: [February 2026 - Month 2026] Additional Information This notice is published to provide transparency regarding engagement already undertaken and to ensure compliance with the Procurement Act 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ab92
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084384-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48440000 - Financial analysis and accounting software package

48812000 - Financial information systems

72212440 - Financial analysis and accounting software development services

72212441 - Financial analysis software development services

72212442 - Financial systems software development services

72212443 - Accounting software development services

Notice Value(s)

Tender Value
£3,580,000 £1M-£10M
Lots Value
£3,580,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20264 weeks ago
Submission Deadline
21 Sep 2026Expired
Future Notice Date
13 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Great Places Housing Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M21 7QP
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD North West (England), TLE3 South Yorkshire
Local Authority
Manchester
Electoral Ward
Chorlton Park
Westminster Constituency
Manchester Withington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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