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The Supply of Event Equipment for Community and Voluntary Events

Armagh City Banbridge and Craigavon Borough Council

This public procurement record has 2 releases in its history.

Award

25 Sep 2026 at 15:31

UK6 - Contract Award Notice
Tender

02 Jun 2026 at 16:53

UK4 - Tender Notice
Summary of the contracting process

Armagh City, Banbridge and Craigavon Borough Council procured event equipment for community and voluntary events held across its borough, supplied as required. The package covers crowd-control barriers, event waste bins, tables and chairs, staging, generators, marquees and gazebos, marquee lighting, and portable toilets. This is an equipment-hire and event-support service rather than a works contract or a purchase of a single event venue. The requirement serves a range of local community and voluntary events, with equipment needs varying by event. The selected supplier is Castle Stage Hire Ltd, based in Armagh.

The procurement is awarded, with Castle Stage Hire Ltd selected as supplier. The award is recorded as pending, and contract signature was scheduled for 7 October 2026. The award date was 23 September 2026. The stated award value is £1,216,500 excluding VAT and £1,459,800 including VAT. The award period is recorded as 1 January 2027 to 1 January 2028, with possible extensions for two further periods; the award terms say extensions are subject to review after the first year. The tender used a selective competitive flexible procedure with one lot. Evaluation gave 40% to cost and 60% to quality, including company and personnel experience and service delivery methodology. The earlier lot information gives a different contract period, 1 August 2026 to 31 July 2027, potentially extendable to 31 July 2029.

This award shows that the Council buys a broad, on-demand event equipment service for community and voluntary events across its area, rather than equipment for one fixed venue or event. A credible competitor would need to provide or arrange the full range: barriers, bins, furniture, staging, generators, marquees and gazebos, lighting, and portable toilets. The evaluation indicates that price matters, but so does demonstrated company and staff experience and a clear, dependable method for delivering the service. Suppliers should be able to coordinate varied equipment requirements across multiple events and provide the operational capacity to fulfil orders as needed. The single award and single reported final-stage bid indicate limited competition in this procurement; they do not establish future demand or guarantee a repeat contract. The award therefore provides a useful guide to the Council’s requirement and assessment priorities.

How relevant is this notice?

Notice Information

Notice Title

The Supply of Event Equipment for Community and Voluntary Events

Notice Description

Provision of the following event equipment for a range of community & voluntary events based within the Council area, as and when required: * Crowd Control Barriers * Event Waste Bins * Tables and Chairs * Staging * Generators * Marquees /Gazebos * Marquee Lighting * Portable Toilets

Lot Information

Lot 1

Renewal: subject to review after the first year the contract may be extended for a further 2 periods of 12 months until 31st July 2029. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance by the Contractor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06abda
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091105-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

45500000 - Hire of construction and civil engineering machinery and equipment with operator

92000000 - Recreational, cultural and sporting services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£648,800 £500K-£1M
Lots Value
£648,800 £500K-£1M
Awards Value
£1,216,500 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
1 Jul 2026Expired
Future Notice Date
Not specified
Award Date
23 Sep 20262 weeks ago
Contract Period
1 Jan 2027 - 1 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Armagh City Banbridge and Craigavon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAIGAVON
Postcode
BT64 1AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
Not specified
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
Craigavon Centre
Westminster Constituency
Upper Bann

Supplier Information

Number of Suppliers
1
Supplier Name

CASTLE STAGE HIRE LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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