Tender

Provision, Support & Maintenance of a Human Resources Payroll System

NORTH EAST SCOTLAND COLLEGE

This public procurement record has 1 release in its history.

Tender

03 Jun 2026 at 12:35

Summary of the contracting process

The North East Scotland College is actively seeking proposals via an open tender procedure for the "Provision, Support & Maintenance of a Human Resources Payroll System." This procurement falls under the services category, specifically targeting system and support services within the educational sector in Aberdeen City and Shire (CPV Code: 72250000). Potential suppliers should note that submissions are to be made electronically through the specified Public Contracts Scotland portal by the deadline of 13th July 2026 at 12:00 PM. Key dates include the tender end date on the same day, followed by the commencement of the award period at 12:30 PM. This tender is structured to allow electronic submissions, with plans for potential contract extensions based on performance. The entire contract period is expected to last for 2190 days, with the option for renewal.

This procurement presents a promising opportunity for businesses specialising in human resources and payroll software solutions, particularly those offering robust system support and maintenance services. Companies possessing expertise in time accounting, human resources software development, software-related services, and internet services will find themselves well-suited to meet the requirements set by the College. The tender's evaluation will consider both quality and price, with a significant emphasis on quality, which may favour companies delivering high-standard, innovative solutions. This could be a substantial growth opportunity for businesses aiming to expand their footprint in the educational sector, particularly within Scotland.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Provision, Support & Maintenance of a Human Resources Payroll System

Notice Description

Invitation to tender for the Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College

Lot Information

Lot 1

Invitation to tender for Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College, as per the tender documentation

Renewal: The College reserves the right to extend the Contract for up to three further 12-month periods, subject to satisfactory performance and continued College requirement. The College shall activate these extensions by notification in writing to the Contract holder.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ac70
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052347-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

72227000 - Software integration consultancy services

72250000 - System and support services

72260000 - Software-related services

72300000 - Data services

72400000 - Internet services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 2026Yesterday
Submission Deadline
13 Jul 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NORTH EAST SCOTLAND COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB25 1BN
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
George St/Harbour
Westminster Constituency
Aberdeen South

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ac70-2026-06-03T13:35:20+01:00",
    "date": "2026-06-03T13:35:20+01:00",
    "ocid": "ocds-h6vhtk-06ac70",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=833692. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:833692) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=833692",
    "initiationType": "tender",
    "tender": {
        "id": "NESCOL-HRPAS-2026",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision, Support & Maintenance of a Human Resources Payroll System",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72250000",
            "description": "System and support services"
        },
        "mainProcurementCategory": "services",
        "description": "Invitation to tender for the Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College",
        "lots": [
            {
                "id": "1",
                "description": "Invitation to tender for Provision, Support & Maintenance of a Human Resources Payroll System to North East Scotland College, as per the tender documentation",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 2190
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The College reserves the right to extend the Contract for up to three further 12-month periods, subject to satisfactory performance and continued College requirement. The College shall activate these extensions by notification in writing to the Contract holder."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72260000",
                        "description": "Software-related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212450",
                        "description": "Time accounting or human resources software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72400000",
                        "description": "Internet services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72300000",
                        "description": "Data services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72227000",
                        "description": "Software integration consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeen City and Shire"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "criteria as stated in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "criteria as stated in the procurement documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2026-07-13T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2026-07-13T12:30:00+01:00"
        },
        "bidOpening": {
            "date": "2026-07-13T12:30:00+01:00",
            "address": {
                "streetAddress": "North East Scotland College - Aberdeen City Campus"
            },
            "description": "Electronic download by Mark Davidson - Procurement Officer"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-146979",
            "name": "North East Scotland College",
            "identifier": {
                "legalName": "North East Scotland College",
                "id": "SC021174"
            },
            "address": {
                "streetAddress": "Aberdeen City Campus, Gallowgate",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB25 1BN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mark Davidson",
                "telephone": "+44 3003305550",
                "email": "subcontracts@nescol.ac.uk",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nescol.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00442",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "09",
                        "scheme": "COFOG",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-11065",
            "name": "Aberdeen Civil Justice Centre & Commercial Courts",
            "identifier": {
                "legalName": "Aberdeen Civil Justice Centre & Commercial Courts"
            },
            "address": {
                "streetAddress": "Castle Street",
                "locality": "Aberdeen",
                "postalCode": "AB10 1WP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1224657200",
                "email": "aberdeen@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-146979",
        "name": "North East Scotland College"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000833692"
        }
    ],
    "language": "en"
}