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(CCS-25-356) LED Digital Screens

City & County of Swansea

This public procurement record has 2 releases in its history.

TenderCancellation

24 Sep 2026 at 12:26

UK12 - Procurement Termination Notice
Tender

04 Jun 2026 at 15:02

UK4 - Tender Notice
Summary of the contracting process

City & County of Swansea sought supply and installation of digital LED screens for a new building in Swansea. The requirement included a large screen and a wall-mounted 55-inch screen as essential items, with the number of smaller screens dependent on cost and budget. Screens needed to be robust and include the hardware and cloud connections required to run Scala CMS, which the council uses for its digital assets across the city. The council would provide access to its Scala Player licence. This is a supply-and-installation opportunity for digital display equipment, including integration with an existing content management system.

The council invited offers through a below-threshold open competition. The tender reached completion, but the award was cancelled because the specification and requirements changed. Bidders could submit questions until 3 July 2026 at 12:00 and offers by 10 July 2026 at 12:00. The planned contract period was 1–30 September 2026. The estimated value was £40,000 excluding VAT (£48,000 including VAT). There was one lot. Evaluation weighted price at 60% and quality at 40%.

The requirement suited suppliers able to source and install commercial digital screens, including a large display and 55-inch wall-mounted units, and to provide robust equipment for a new building. Suppliers needed to ensure the screens had the hardware and cloud connectivity to work with Scala CMS. The council supplied access to its Scala Player licence, so bidders needed to provide compatible equipment and integration rather than that licence. The smaller-screen quantity was dependent on budget, making flexibility in configuring the overall screen package relevant. The procurement was also marked as suitable for small and medium-sized businesses and voluntary, community and social enterprises. Offers were assessed on both price and quality, so delivery capability and the quality of the proposed solution mattered alongside cost.

How relevant is this notice?

Notice Information

Notice Title

(CCS-25-356) LED Digital Screens

Notice Description

The Council is looking for a company to provide and install several digital screens in a new building and are looking for potential solutions to the items listed in the RfQ. Given the nature of the building the products will need to be reasonably robust. The large screen 'Item 1' and Wall Mounted 55inch Digital LED Screen 'Item 2' below are 'must have's'. The number of smaller screens (items 3 & 4) will depend on costs / budget etc. All screens as part of this RFQ will utilise Scala CMS. This is the current CMS used by Swansea Council for digital assets across the city. All screens needs to include the necessary hardware & associated connections to the cloud to be able to utilise Scala CMS. The Council will provide access to its SCALA Player Licence.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06adb4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090525-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
10 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 30 Sep 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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