Award

Print Management

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Award

04 Jun 2026 at 14:46

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process for the "Print Management" contract was undertaken by the Isle of Wight Council, a sub-central government public authority located in Newport, United Kingdom (region UKJ34). The process has moved to the award stage as of 4th June 2026. The council sought a solution for their print management needs, specifically for generating communications like Council Tax Bills and Benefit notifications. The procurement, registered under ID DN817341, was completed through a direct procurement method without competition, owing to it being below threshold. The awarded contract to XL Print will commence on 1st July 2026 and will continue until 30th June 2031, with a total gross value of £117,090. The primary industry category falls under software package and information systems (CPV code 48000000).

This tender creates a significant opportunity for businesses that specialise in software packages and information systems, particularly those providing Software as a Service (SaaS) solutions. This is particularly advantageous for small and medium enterprises (SMEs) involved in technological services and solutions, as demonstrated by the successful award to XL Print, a SME based in Huddersfield, England. Such businesses stand to benefit from the increasing demand for modern and efficient print management systems within public sector organisations, enabling growth through sustained contractual engagements and collaborative enhancements to local government services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Print Management

Notice Description

XL Print Paris is a print management suite which is used by IWC to automatically design, produce, print and archive most written communication from theRevenues and Benefits service to customers, this includes all Council Tax Bills, Benefit notifications, Direct Debit instructions, Debtors invoicing etc. It is alsoutilised by other service areas including care billing statements and schools admissions. Our current solution from the provider is becoming end of life and therefore will no longer be supported. The providers newer system is a Saas Solution, this will involve implementation and then ongoing annual costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ade3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052965-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£97,575 Under £100K

Notice Dates

Publication Date
4 Jun 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Jun 2026Today
Contract Period
30 Jun 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
Not specified
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

XL PRINT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ade3-2026-06-04T15:46:45+01:00",
    "date": "2026-06-04T15:46:45+01:00",
    "ocid": "ocds-h6vhtk-06ade3",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGYX-7387-YJXG",
            "name": "Isle of Wight Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGYX-7387-YJXG"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Newport",
                "postalCode": "PO30 1UD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ34"
            },
            "contactPoint": {
                "email": "lucy.chandler@iow.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PZVV-2177-HPGR",
            "name": "XL Print",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZVV-2177-HPGR"
            },
            "address": {
                "streetAddress": "43 Clay Well, Golcar",
                "locality": "Huddersfield, England",
                "postalCode": "HD7 4JD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE44"
            },
            "contactPoint": {
                "email": "info@xl-print.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGYX-7387-YJXG",
        "name": "Isle of Wight Council"
    },
    "tender": {
        "id": "DN817341",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Print Management",
        "description": "XL Print Paris is a print management suite which is used by IWC to automatically design, produce, print and archive most written communication from theRevenues and Benefits service to customers, this includes all Council Tax Bills, Benefit notifications, Direct Debit instructions, Debtors invoicing etc. It is alsoutilised by other service areas including care billing statements and schools admissions. Our current solution from the provider is becoming end of life and therefore will no longer be supported. The providers newer system is a Saas Solution, this will involve implementation and then ongoing annual costs.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "goods",
            "suppliers": [
                {
                    "id": "GB-PPON-PZVV-2177-HPGR",
                    "name": "XL Print"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ34",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Print Management",
            "status": "active",
            "period": {
                "startDate": "2026-07-01T00:00:00+01:00",
                "endDate": "2031-06-30T23:59:59+01:00"
            },
            "value": {
                "amountGross": 117090,
                "amount": 97575,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-06-04T00:00:00+01:00",
            "documents": [
                {
                    "id": "052965-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/052965-2026",
                    "datePublished": "2026-06-04T15:46:45+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}