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Procurement of Manned Security at Whitchurch Hospital

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 4 releases in its history.

TenderCancellation

26 Aug 2026 at 10:47

UK12 - Procurement Termination Notice
TenderUpdate

09 Jun 2026 at 09:43

UK4 - Tender Notice
TenderUpdate

05 Jun 2026 at 10:23

UK4 - Tender Notice
Tender

04 Jun 2026 at 16:19

UK4 - Tender Notice
Summary of the contracting process

Velindre University NHS Trust, through NHS Wales Shared Services Partnership Procurement Services, sought a fully managed 24/7 manned security service for the former Whitchurch Hospital site in Cardiff. The work covers continuous guarding with at least two SIA-licensed operatives on site at all times, routine patrols of buildings, perimeter fencing and external areas, incident detection, reporting and escalation, and responses to CCTV activations and alarm notifications. The service must address risks including trespass, vandalism, fire and structural hazards, while maintaining patrol logs, incident reports and KPI data. The contractor is also responsible for staffing, welfare facilities, equipment and personal protective equipment. Delivery is at the Whitchurch Hospital site in Wales.

The buyer reached tender and invited offers through an below-threshold open competition, with electronic submission permitted. Enquiries were due by 25 June 2026 at 12:00 and offers by 2 July 2026 at 12:00. The planned contract period was 3 August 2026 to 2 August 2027, with a possible extension to 2 August 2028 through 12-month renewal arrangements on a six-monthly basis. The published value was £1 gross for the single lot. Evaluation was pass/fail overall, with technical quality weighted at 50%, price at 40% and social value at 10%. The tender was subsequently cancelled on 26 August 2026 because the published value was significantly below bids received and TUPE information had been omitted. The documentation is to be updated and reissued subject to internal approval.

This opportunity suits security contractors able to provide a continuous, closely managed guarding operation in a vacant, partially derelict and potentially hazardous healthcare estate. Bidders needed valid SIA licences for all operatives, compliance with relevant legislation and British Standards including BS7499 and BS7858, and suitable public and employer’s liability insurance. Relevant experience included delivering 24/7 manned security in similar environments. Staff had to be screened to BS7858 and properly trained and equipped, with the capability to work safely around structural deterioration and possible asbestos-containing materials. Suppliers also needed to produce risk assessments and method statements, maintain sufficient staffing and contingency cover, and complete exclusion and right-to-work checks. The requirement was identified as suitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

Procurement of Manned Security at Whitchurch Hospital

Notice Description

Velindre University NHS Trust (the "Trust") is seeking to appoint a suitably qualified and experienced contractor to provide 24/7 manned security services at the former Whitchurch Hospital site. The site comprises a large, vacant and partially derelict estate, with limited lighting and infrastructure, requiring a continuous and professional security presence to ensure the protection of assets, prevention of unauthorised access, and management of health and safety risks. The successful contractor will be responsible for delivering a fully managed security service, including (but not limited to): - Continuous onsite guarding (minimum of two SIA-licensed operatives at all times). - Routine patrols across buildings, perimeter fencing, and external areas - Detection, reporting and escalation of incidents - Response to CCTV activations and alarm notifications - Monitoring risks such as trespass, vandalism, fire and structural hazards - Maintaining detailed patrol logs, incident reports, and KPI performance data - Provision of staffing, welfare facilities, equipment and PPE Given the nature of the estate, contractors must demonstrate experience of working within high-risk, potentially hazardous environments, including those with structural deterioration and possible asbestos-containing materials, and ensure compliance with all relevant legislation and industry standards.

Lot Information

Lot 1

Renewal: 12 Months on a 6 monthly basis

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ae00
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081127-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

35000000 - Security, fire-fighting, police and defence equipment

50600000 - Repair and maintenance services of security and defence materials

Notice Value(s)

Tender Value
£1
Lots Value
£1
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20261 months ago
Submission Deadline
2 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Aug 2026 - 2 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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