Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06b0ab-2026-08-04T14:08:03+01:00",
    "date": "2026-08-04T14:08:03+01:00",
    "ocid": "ocds-h6vhtk-06b0ab",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCMC-9688-NYYX",
            "name": "The Borough Council of Newcastle-under-Lyme",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCMC-9688-NYYX"
            },
            "address": {
                "streetAddress": "Castle House",
                "locality": "Newcastle-under-Lyme",
                "postalCode": "ST5 1BL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "Andrew Arnott",
                "email": "andrew.arnott@newcastle-staffs.gov.uk",
                "telephone": "+4401782 742624"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.newcastle-staffs.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCMC-9688-NYYX",
        "name": "The Borough Council of Newcastle-under-Lyme"
    },
    "tender": {
        "id": "AA/J2/PWT/1/2026",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance",
        "description": "As part of the ongoing maintenance of Jubilee2 leisure facility the Council is looking to appoint a suitable contactor to maintain the water and filtration systems, chemical dosing system, balance tanks, ultra violet (UV) systems, moveable floor and platforms. The systems are currently being maintained under an existing contract which will expire on 30th September 2026. It is the Council's intention to award a new contract commencing from 1 October 2029 for a period of up to three years (two years plus the option to extend for a further year).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50530000",
                        "description": "Repair and maintenance services of machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50324200",
                        "description": "Preventive maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 141408,
            "amount": 117840,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "http://www.mytenders.org/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-07-14T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-22T17:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 141408,
                    "amount": 117840,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance",
                            "description": "The tender price accounts for 40% of the overall score. When the total cost of each bid has been established these costs should be converted to a score of 100. All other bids should be scored using the formula: Bid's score = 100 x (lowest cost / this cost)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance",
                            "description": "There are 6 quality questions questions that bidders need to respond to (along with weighting to each question) and found in the ITT Part 2.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "No conditions of participation identified."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2029-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 year extension subject to available budget and satisfactory first term delivery as assessed by the Council."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "POOL WATER TREATMENT SYSTEMS AND MOVEABLE FLOOR SERVICING & MAINTENANCE - Invitation to Tender Part 1",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=643909"
            },
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "POOL WATER TREATMENT SYSTEMS AND MOVEABLE FLOOR SERVICING & MAINTENANCE - Invitation to Tender Part 2",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=643910"
            },
            {
                "id": "L-4",
                "documentType": "biddingDocuments",
                "description": "POOL WATER TREATMENT SYSTEMS AND MOVEABLE FLOOR SERVICING & MAINTENANCE - DRAFT SHORT FORM GOODS & SUPPORTING SERVICES CONTRACT TEMPLATE",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=643911"
            },
            {
                "id": "054182-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054182-2026",
                "datePublished": "2026-06-09T11:22:56+01:00",
                "format": "text/html"
            },
            {
                "id": "073724-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073724-2026",
                "datePublished": "2026-08-04T14:08:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "Since commencing the procurement process the Borough Council of Newcastle-under-Lyme has been informed of the Local Government Re-Organisation decision that it will form part of a new North Staffordshire Unitary Council from April 2028. As a result the Borough Council will need to amend the contract duration period and re-issue a new UK4 Tender Notice for a shorter contract period.",
            "finalStatusDate": "2026-08-04T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}