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Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance

The Borough Council of Newcastle-under-Lyme

This public procurement record has 2 releases in its history.

TenderCancellation

04 Aug 2026 at 14:08

UK12 - Procurement Termination Notice
Tender

09 Jun 2026 at 11:22

UK4 - Tender Notice
Summary of the contracting process

The Borough Council of Newcastle-under-Lyme sought a contractor to maintain the pool water treatment and filtration systems at the Jubilee2 leisure facility. The required services cover chemical dosing systems, balance tanks, ultraviolet (UV) systems, moveable pool floors and platforms, and associated machinery maintenance. The work is a planned and preventive maintenance service for leisure-facility plant, including repair and servicing where required. Delivery is at Jubilee2 in Newcastle-under-Lyme. The procurement was intended to appoint one supplier for the combined requirement, rather than separate providers for the water-treatment equipment and moveable-floor systems. It is therefore relevant to businesses with experience maintaining swimming-pool plant, water-treatment equipment, chemical dosing, UV systems, and specialist moveable floors or platforms.

The buyer invited offers through a below-threshold open competition, so the process reached the tender stage. The enquiry deadline was 22 June 2026 at 5pm and the bid deadline was 14 July 2026 at 5pm. The published contract period was 1 October 2026 to 30 September 2028, with an option to extend to 30 September 2029. Its estimated value was £117,840 excluding VAT (£141,408 including VAT). There was one lot. Bids were evaluated on 40% price and 60% quality, with six quality questions set out in the tender documents. The lot was marked suitable for SMEs and voluntary, community or social enterprises, with no conditions of participation identified. The procurement was cancelled on 4 August 2026. The Council said local government reorganisation means it will join a new North Staffordshire Unitary Council in April 2028, requiring a shorter contract and a new tender.

This opportunity suits specialist maintenance contractors serving leisure facilities, swimming pools or commercial water-treatment installations. Relevant suppliers would need practical capability in maintaining filtration, chemical dosing, balance-tank and UV systems, together with moveable pool floors and platforms. The combined scope favours a business able to manage both water-treatment plant and mechanical pool equipment, either directly or through suitable delivery partners. Preventive maintenance experience, fault diagnosis, repair capability and the capacity to provide planned servicing across the facility would be commercially relevant. The requirement was identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so it was not limited to large national contractors. The cancelled procurement is expected to be reissued for a shorter contract period, following the Council’s stated reorganisation plans.

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Notice Information

Notice Title

Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance

Notice Description

As part of the ongoing maintenance of Jubilee2 leisure facility the Council is looking to appoint a suitable contactor to maintain the water and filtration systems, chemical dosing system, balance tanks, ultra violet (UV) systems, moveable floor and platforms. The systems are currently being maintained under an existing contract which will expire on 30th September 2026. It is the Council's intention to award a new contract commencing from 1 October 2029 for a period of up to three years (two years plus the option to extend for a further year).

Lot Information

Lot 1

Renewal: 1 year extension subject to available budget and satisfactory first term delivery as assessed by the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b0ab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073724-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259000 - Repair and maintenance of plant

50324200 - Preventive maintenance services

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
£117,840 £100K-£500K
Lots Value
£117,840 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
14 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Borough Council of Newcastle-under-Lyme
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UNDER-LYME
Postcode
ST5 1BL
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Newcastle-under-Lyme
Electoral Ward
Town
Westminster Constituency
Newcastle-under-Lyme

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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