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PROVISION OF HOUSING FINANCE AND HR SOLUTION

The Swaythling Housing Society Ltd

This public procurement record has 2 releases in its history.

TenderCancellation

22 Jul 2026 at 15:07

UK12 - Procurement Termination Notice
Tender

10 Jun 2026 at 15:06

UK4 - Tender Notice
Summary of the contracting process

Abri, the housing association trading as The Swaythling Housing Society Ltd, sought a housing finance and HR software solution for its operations in England’s South East and South West. The requirement covered either finance alone or finance combined with HR, through two alternative lots. The finance scope included purchase-to-pay, sales ledger, purchase ledger, nominal ledger, cashbook, fixed assets, budgeting, forecasting, housing and specialist finance, and reporting. The combined lot also included HR and payroll. The supplier was expected to provide the software, implementation, data migration, training and ongoing support. The intended solution was scalable, secure and user-centred, supporting integrated operations, improved service delivery, operational efficiency and data-led decision-making.

The buyer invited offers through an open competitive flexible procedure, but the opportunity was cancelled after a review found that competition needed to be improved because too few bids met the mandatory requirements. The tender had two lots, with suppliers allowed to bid for both but no supplier able to win more than one; Abri intended to award the highest-scoring bid across the lots. The tender deadline was 10 July 2026 at 12:00, and enquiries closed on 22 June 2026 at 12:00. Each lot was valued at £6.5 million gross, while the overall estimated value was £13 million gross. The intended contract period was 1 December 2026 to 1 December 2031, with extensions allowing a maximum term to 1 December 2041. Evaluation was 30% cost and 70% quality.

This opportunity suited established enterprise software suppliers able to deliver an integrated finance platform, with HR and payroll capability required for the combined lot. Bidders needed to demonstrate the technical solution and supporting services through the tender questionnaire, covering implementation, migration from existing systems, user training, long-term support and ongoing system suitability. The requirement favoured suppliers with housing-sector or specialist finance functionality, including purchase and sales ledgers, purchase-order processing, nominal ledger, cashbook, fixed assets, budgeting, forecasting and reporting. Suppliers also needed secure, scalable technology and the capacity to support digital transformation and future organisational change. Financial standing was assessed through Dun & Bradstreet, with a minimum failure-score threshold of 40. Quality, including added value and environmental, social and governance considerations, carried most of the evaluation weight.

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Notice Information

Notice Title

PROVISION OF HOUSING FINANCE AND HR SOLUTION

Notice Description

The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation's core finance and HR operations. The required solution must provide end-to-end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user-centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data-driven decision-making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long-term suitability. The Contract will be for an initial term of 5 years extendable in up to two periods of up to 5 years, giving a total including full extensions of up to 15 years (the Term). Abri expect individual extensions to consist of 3-4 years but may extend for 5 years where seen fit and providing suitable value.

Lot Information

Provision of Housing Finance System

The purpose of this tender is to procure a comprehensive finance system that will modernise, streamline, and integrate the organisation's core finance operations. The required solution must provide end-to-end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting and reporting. We are seeking a scalable, secure, and user-centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data-driven decision-making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long-term suitability

Renewal: 5 year initial period with the option to extend by up to 10 years for a total period of 15 years

Provision of Housing Finance and HR Solution

The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation's core finance and HR operations. The required solution must provide end-to-end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user-centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data-driven decision-making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long-term suitability.

Renewal: 5 year initial period with the option to extend by up to 10 years for a total period of 15 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b203
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069264-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£13,000,000 £10M-£100M
Lots Value
£13,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 months ago
Submission Deadline
10 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 1 Dec 2031 Over 5 years
Recurrence
2040-12-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Swaythling Housing Society Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EASTLEIGH
Postcode
SO50 6AD
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
TLJ South East (England), TLK South West (England)
Local Authority
Eastleigh
Electoral Ward
Eastleigh North
Westminster Constituency
Eastleigh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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