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Welcome Pack Fulfilment and Postage Provider

University of South Wales

This public procurement record has 2 releases in its history.

Award

06 Aug 2026 at 12:45

UK7 - Contract Details Notice
Tender

16 Jun 2026 at 17:19

UK4 - Tender Notice
Summary of the contracting process

The University of South Wales procured a branded welcome-pack production, fulfilment and postage service for firm offer holders. The packs support prospective students in deciding whether to study at the university, build a sense of belonging and create anticipation before they begin their studies in September. The service covers producing the branded items, assembling and fulfilling the packs, and delivering them to offer holders on results day in August. This is a marketing service, with the work centred on the university’s student recruitment activity and the delivery of packs to its incoming students. The buyer is the University of South Wales, based in Pontypridd, Wales.

The procurement is complete and was run as a below-threshold open competition. Steffco Ltd trading as Resource was selected as the supplier, and the contract was signed on 15 July 2026. The estimated tender value was £160,000 excluding VAT (£192,000 including VAT). The signed contract is valued at £81,201.60 excluding VAT (£97,441.92 including VAT). The tender contract period was 10 July 2026 to 9 July 2027, with an optional one-year extension to 9 July 2028; the signed contract runs from 15 July 2026 to 9 July 2027, with the same extension option. Evaluation weighted total price at 30%, quality and branding of items at 30%, fulfilment and logistics capability at 30%, and social value at 10%.

This award indicates demand for a supplier able to combine branded merchandise production with high-volume, time-critical fulfilment and postage. Businesses competing for similar university work would need to demonstrate strong quality control over branded items, reliable assembly and dispatch processes, and logistics capacity to deliver packs to a large group of offer holders on a fixed results-day timetable. Evidence of managing seasonal or deadline-driven mailing campaigns would be relevant, as would the ability to coordinate production, storage, packing and delivery without compromising presentation. The evaluation also shows that social value formed part of the decision, so suppliers should be prepared to offer credible, measurable social-value commitments alongside competitive pricing and operational capability.

How relevant is this notice?

Notice Information

Notice Title

Welcome Pack Fulfilment and Postage Provider

Notice Description

USW awarded a contract for the provision of branded USW welcome packs to support offer holders in their decision-making process, foster a sense of belonging to the University, and generate excitement and anticipation ahead of commencing their studies in September. The contract includes the production, fulfilment and delivery of welcome packs to firm offer holders on results day in August. The initial contract term is for one year, with the option to extend for a further one-year period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b65c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074692-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342000 - Marketing services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£81,201 Under £100K

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
30 Jun 2026Expired
Future Notice Date
Not specified
Award Date
15 Jul 20261 months ago
Contract Period
15 Jul 2026 - 9 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of South Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 1DL
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys
Local Authority
Rhondda Cynon Taf
Electoral Ward
Treforest
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

Steffco Ltd trading as Resource

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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