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Provision of PECOS P2P Systems Software Licensing, Support and Maintenance to the Northern Ireland Assembly Commission (2026-2028)

Northern Ireland Assembly Commission

This public procurement record has 3 releases in its history.

Award

29 Jun 2026 at 12:32

UK7 - Contract Details Notice
Award

16 Jun 2026 at 19:41

UK6 - Contract Award Notice
Award

16 Jun 2026 at 19:24

UK5 - Transparency Notice
Summary of the contracting process

The Northern Ireland Assembly Commission, a central public authority in the UK, concluded a procurement process on 29th June 2026 for the provision of PECOS P2P Systems Software Licensing, Support, and Maintenance. This service, falling under the 'Financial Systems Software Package' industry category, is essential for maintaining the Commission's financial operations in Belfast, UK. Conducted without competition as a direct procurement method, this contract covers the period from 1st July 2026 to 30th June 2028. This aligns with the organisation's interim solution as part of their Corporate Systems Review project for a new HR, Finance, and Procurement system.

This contract provides significant growth opportunities for businesses specialising in software licensing and support, particularly those offering financial systems support services. SMEs like Elcom Systems Ltd., which successfully secured this contract, exemplify suitable candidates well-placed for similar tenders in the future. Businesses that can provide integrated and efficient software solutions without competitive tendering processes, especially those located within or familiar with the UK market, can find a strong footing in this sector.

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Notice Information

Notice Title

Provision of PECOS P2P Systems Software Licensing, Support and Maintenance to the Northern Ireland Assembly Commission (2026-2028)

Notice Description

The NI Assembly Commission's Finance Office uses several software packages to deliver its services. PECOS Purchase to Pay (P2P) is one of the central packages with the software being used as both a purchase to pay and budgeting system having been used by the Assembly Commission from the mid-2000s. The current arrangements include an automated Purchase Ordering (PO) system to include; approval workflows within the system, an auto-generated audit trail to record same, a system solution for matching invoices to approved PO's, generation of invoicing files for upload to the central finance accounting system (SUN Systems). This facilitates the payment of supplier invoices and bills, records expenditure for budgeting and reporting purposes, aids reporting of expenditure commitments and accruals. Financial systems enable the Finance Office to carry out monthly financial management accounting, forecasting and budgeting processes to deliver essential Assembly Commission business. The financial systems software package also ensures that invoices are paid to suppliers and that expenditure is accurately recorded and reported to fulfil the Assembly Commission's internal and external reporting requirements. It is anticipated that the existing PECOS P2P software will be replaced as part of the wider Assembly Commission Corporate Systems Review project that will lead to the procurement and implementation of a new fully integrated system(s) to meet the needs of HR, Finance and Procurement. However, until a replacement system is fully implemented, the systems review project has been paused and alternative options are being considered. It is now anticipated that the project will be re-established shortly to procure several best of breed software solutions, but the implementation of agreed solutions will take at least 12-18 months therefore an interim solution is required to allow the Finance Office to continue operations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b666
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060725-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48442000 - Financial systems software package

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£51,084 Under £100K
Contracts Value
£51,084 Under £100K

Notice Dates

Publication Date
29 Jun 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jun 20262 months ago
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Assembly Commission
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT4 3XX
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

Elcom Systems Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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