HR and Payroll System

Notice Information

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Notice Title

Notice Description

The primary aim of the project is to deliver a reliable, sustainable HRM solution which will meet the long-term needs of the university. The project will provide a system that supports and improves operational efficiency and user experience - including through the step change in the self service functionality for both managers and employees. Our objectives are to deliver a meaningful evolution in HR business processes, refining them as appropriate, and to ensure that our systems are future-fit, whilst ensuring continuity of essential services such as payroll through any change or transition. User facing services such as leave or absence requests need to be efficient and effective, with effective workflows for compliance and approval that reduce the administrative effort required. All self service functionality used by either employees or managers is expected to be intuitive, consistent and accessible for all such staff. The following employee lifecycle activities are within the scope for consideration: Organisation structure, establishment control, recruitment, onboarding, workforce relations, case management, timesheet, casual management, employee changes, payroll management, offboarding The university currently uses 3 separate systems to manage the casual, adhoc and rostered workforce in the university, and one aim of the project is to simplify and improve the user experience for such employees and managers for such by implementing rationalised processes, using the HRM system functionality wherever possible. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Time-accounting-or-human-resources-software-package./FU4935739Z To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/FU4935739Z

Planning Information

How to Participate: 1. Access the Pre-Market Engagement Document: The full Pre-Market Engagement (PME) document, including detailed background, scope, questions for providers, and submission requirements, is available via the Delta eSourcing platform. To access: •Visit the Delta eSourcing portal : https://www.delta-esourcing.com/ •Register as a supplier if you have not already done so •Search for this opportunity using the access code: FU4935739Z •Download the PME document and associated materials 2. Review and Respond: Please review the PME document carefully and provide comprehensive written responses to all questions. 3. Submit Your Response: Deadline: 17:00 BST on 08 July 2026 Submission method: Via the Delta eSourcing portal only. Following the closure of the PME period: Analysis: •We will analyse all responses received to assess market appetite, viability, and optimal procurement approach •We may contact some, or all, respondents for follow-up discussions or clarifications (but are under no obligation to do so) Decision: •We will decide whether to proceed with a formal procurement, and if so, what procurement route and structure to adopt •The intelligence gathered through PME will inform the development of formal tender documentation (if we proceed) Participation in, or non-participation in, the engagement does not confer any advantage or disadvantage in any subsequent procurement, and is not a condition of participation in the future tender.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06b79a
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/057376-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value: £2,000,000 £1M-£10M
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 18 Jun 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: 8 Jul 20262 weeks to go
Award Date: Not specified
Contract Period: 30 Sep 2028 - 30 Sep 2033 Over 5 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: LOUGHBOROUGH UNIVERSITY
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: LOUGHBOROUGH
Postcode: LE11 3TU
Post Town: Leicester
Country: England
Major Region (ITL 1): TLF East Midlands (England)
Basic Region (ITL 2): TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3): TLF22 Leicestershire CC and Rutland
Delivery Location: TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority: Charnwood
Electoral Ward: Loughborough Ashby
Westminster Constituency: Loughborough

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/057376-2026
18th June 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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