Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Site and Housing Grounds Maintenance for The Pirbright Institute

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

Award

20 Oct 2026 at 16:44

UK6 - Contract Award Notice
Tender

18 Jun 2026 at 14:10

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute is buying a comprehensive grounds maintenance service for its site and associated housing in Pirbright, Surrey. Work covers communal grounds at the main site, the CVIM Estate and the Institute’s housing estate of 48 houses. The service includes scheduled maintenance visits throughout the year, with two operatives working on site. Grounds maintenance suppliers are the relevant businesses, particularly those able to service both institutional grounds and a residential estate on a recurring schedule. The Institute is the buyer and the work is delivered at its site and housing in the Pirbright area.

The procurement is complete and Majestic Grounds Ltd has been selected as the supplier. The award is recorded as pending. The award date was 20 October 2026, with a standstill ending 29 October 2026 and contract signature scheduled for 2 November 2026. The awarded value is £323,568 gross (£269,640 excluding tax). The award period runs from 9 November 2026 to 8 November 2029, with an optional one-year extension to 8 November 2030. The single-lot competition used an open procedure. Evaluation weighted price at 60% and quality at 40%. The tender deadline was 24 July 2026; the contract value estimated before award was £324,000 gross. Fourteen bids were received, all from SMEs.

This award shows demand for a year-round grounds maintenance contractor able to cover the Institute’s site, estate and housing grounds under a planned visit schedule. A credible competitor would need the capacity to provide a dedicated team of two operatives, maintain continuity through the year and cover the differing seasonal frequencies across the main site and 48-house estate. The Institute requires successful Agenda screening for the team and advance notification of staff changes so that gatehouse access can be arranged. Suppliers with reliable staffing, grounds maintenance expertise and the ability to meet site-access and scheduling requirements are well placed to compete when this requirement next comes to market. The award’s price-and-quality evaluation and participation by SME bidders indicate that this type of contract has attracted smaller suppliers as well as the wider grounds maintenance market.

How relevant is this notice?

Notice Information

Notice Title

Site and Housing Grounds Maintenance for The Pirbright Institute

Notice Description

The contract is for a single supplier to provide a comprehensive grounds maintenance service to The Pirbright Institute site and associated housing. Expected schedule of visits: 2 visits per week: April to November (2 operatives for 2 full days on site) 1 visit per week: December to March (2 operatives for 1 full day on site day) Areas to be serviced: Main Site Communal Grounds. CVIM Estate: Grounds Maintenance Pirbright Institute Housing: Estate comprises of 48 houses Suggested schedule of visits for the Institute Housing Estate 1 visit per week: April to September (2 operatives) 1 visit per 2 weeks: October to March (2 operatives) A dedicated team is requested with the usual exceptions (holidays/training/illness). Successful Agenda screening is mandatory for the team. We will need to be advised in advance of team changes for Gatehouse booking.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b82c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099185-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£324,000 £100K-£500K
Lots Value
£324,000 £100K-£500K
Awards Value
£269,640 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
24 Jul 2026Expired
Future Notice Date
Not specified
Award Date
20 Oct 20261 weeks ago
Contract Period
9 Nov 2026 - 8 Nov 2029 3-4 years
Recurrence
2030-06-18

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

Majestic Grounds Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...