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Site Autoclave Service and Validation

THE PIRBRIGHT INSTITUTE

This public procurement record has 3 releases in its history.

Award

29 Sep 2026 at 10:44

UK7 - Contract Details Notice
Award

19 Aug 2026 at 15:32

UK6 - Contract Award Notice
Tender

18 Jun 2026 at 19:24

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute bought servicing and validation of autoclaves used across its research facilities. The work covers planned servicing and maintenance of 14 existing autoclaves, validation cycles required for licensing and biosecurity standards, and a newly installed autoclave at the Brooksby facility. It also includes emergency call-outs and reactive maintenance with defined response times. An additional autoclave was included as an unconfirmed option in the tender pricing materials. This is specialist laboratory equipment maintenance and validation work, including autoclave servicing (CPV 33191110). The buyer is The Pirbright Institute, whose research facilities are in Woking and Brooksby.

The procurement was run as an open procedure and is complete. Lifescience Technology Ltd was selected for the contract, awarded on 19 August 2026, and the contract was signed on 3 September 2026. The awarded value is £268,534 gross. The contract period runs from 8 September 2026 to 7 September 2028, with two optional 12-month extensions that could extend it to 7 September 2030. Additional work outside the maintenance and validation scope may also be ordered as an option. There was one lot. Evaluation weighted price at 50%; quality accounted for the other 50%, covering contract management, mobilisation and migration, technical capability and business continuity, experience maintaining autoclaves at highly regulated sites, safety and environmental practices, and compliance with environmental regulations.

For suppliers looking to compete for similar work from The Pirbright Institute, this award shows demand for ongoing, site-wide autoclave servicing and validation in a research setting, alongside responsive emergency maintenance. A credible competitor would need the technical capability to maintain different autoclaves, deliver required validation cycles, and protect service continuity during maintenance and mobilisation. Relevant experience at highly regulated sites is important, particularly where licensing and biosecurity standards apply. The evaluation also tested health and safety procedures, certifications and licences, environmental practices and compliance with local and national environmental rules. Suppliers need to demonstrate a clear contract-management approach and detailed transition planning, as well as price competitiveness. The awarded supplier was a small or medium-sized business, and three of the four final-stage bidders were also SMEs.

How relevant is this notice?

Notice Information

Notice Title

Site Autoclave Service and Validation

Notice Description

The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities. This includes: * Regular planned servicing and maintenance of 14 existing autoclaves. Please note there is the possibility of an additional autoclave being included in the contract but this has not been confirmed. The ITT and Schedule 6 - Pricing Schedule include this Autoclave as an option. * Validation cycles as required by licensing and biosecurity standards. * Inclusion of a new autoclave installed in the Brooksby facility. * Provision of emergency call-out and reactive maintenance services with defined response times.

Lot Information

Lot 1

Renewal: 2no x optional one year extensions i.e. meaning a possible 2+1+1=4 yr

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b887
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091706-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

33191000 - Sterilisation, disinfection and hygiene devices

33191110 - Autoclaves

50000000 - Repair and maintenance services

71900000 - Laboratory services

Notice Value(s)

Tender Value
£255,000 £100K-£500K
Lots Value
£255,000 £100K-£500K
Awards Value
£268,534 £100K-£500K
Contracts Value
£268,534 £100K-£500K

Notice Dates

Publication Date
29 Sep 20263 weeks ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
Not specified
Award Date
19 Aug 20262 months ago
Contract Period
8 Sep 2026 - 7 Sep 2028 2-3 years
Recurrence
2030-06-17

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

Lifescience Technology Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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