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Site Autoclave Service and Validation

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

Award

19 Aug 2026 at 15:32

UK6 - Contract Award Notice
Tender

18 Jun 2026 at 19:24

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute bought comprehensive servicing, maintenance and validation for autoclaves across its research facilities. The requirement covers planned servicing of 14 existing autoclaves, with the possibility of an additional unit, validation cycles required for licensing and biosecurity compliance, and servicing of a new autoclave at the Brooksby facility. It also includes emergency call-outs and reactive maintenance with defined response times. The work is laboratory equipment maintenance and validation, covering autoclaves, sterilisation and disinfection equipment, and associated laboratory services. The buyer is The Pirbright Institute, based at Pirbright Laboratory, Ash Road, Woking. The services support continued operation of research facilities and compliance with highly regulated biosecurity and laboratory requirements.

The procurement is complete and has been awarded through an above-threshold open procedure. Lifescience Technology Ltd was selected on 19 August 2026 for a gross award value of £268,534. The award was pending a standstill period ending on 28 August 2026. The awarded contract period is 1 October 2026 to 30 September 2028, with two optional 12-month extensions allowing a maximum end date of 30 September 2030. The buyer reserved options for additional works outside the maintenance and validation contract. Tender submissions closed on 17 July 2026 at 12:00, enquiries closed on 3 July 2026 at 14:00, and the award decision period ended on 17 August 2026. Evaluation weighted price at 50%, with quality criteria covering compliance, mobilisation, contract management, technical capability, continuity, regulated-site experience and environmental practice.

This requirement demonstrates recurring demand from a research organisation for specialist autoclave maintenance and validation in a highly regulated environment. A credible future competitor would need demonstrable experience maintaining autoclaves at highly regulated sites, the technical capability to manage service delivery and business-continuity risks, and the capacity to maintain 14 units alongside a new facility installation. Strong evidence of checks, screening, certification and relevant licences would be important, together with robust health and safety, environmental and operational procedures. Suppliers should be able to present a clear contract-management approach and detailed mobilisation and migration planning. The competition attracted four final-stage bids, including three from SMEs, indicating that suitably capable smaller specialist businesses can compete for this type of requirement.

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Notice Information

Notice Title

Site Autoclave Service and Validation

Notice Description

The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities. This includes: * Regular planned servicing and maintenance of 14 existing autoclaves. Please note there is the possibility of an additional autoclave being included in the contract but this has not been confirmed. The ITT and Schedule 6 - Pricing Schedule include this Autoclave as an option. * Validation cycles as required by licensing and biosecurity standards. * Inclusion of a new autoclave installed in the Brooksby facility. * Provision of emergency call-out and reactive maintenance services with defined response times.

Lot Information

Lot 1

Renewal: 2no x optional one year extensions i.e. meaning a possible 2+1+1=4 yr

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b887
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079115-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

33191000 - Sterilisation, disinfection and hygiene devices

33191110 - Autoclaves

50000000 - Repair and maintenance services

71900000 - Laboratory services

Notice Value(s)

Tender Value
£255,000 £100K-£500K
Lots Value
£255,000 £100K-£500K
Awards Value
£268,534 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
Not specified
Award Date
19 Aug 20261 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
2030-06-17

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

Lifescience Technology Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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