This public procurement record has 1 release in its history.

Tender

18 Jun 2026 at 18:24

Summary of the contracting process

The Pirbright Institute is conducting an open procurement process titled "Site Autoclave Service and Validation" to secure a qualified contractor for comprehensive servicing and validation of all autoclaves at its research facilities located in Woking, United Kingdom. This tender, under the public undertaking industry category, will address the servicing needs, including regular maintenance, validation cycles, and the potential inclusion of a new autoclave at the Brooksby facility. The tender process began on 18 June 2026 and is currently at the tender stage with an end date for tender submissions set for 17 July 2026. The anticipated contract period is from 1 September 2026 to 30 August 2029, with optional extensions available, totalling potentially four years. Inquiries related to the tender can be made until 3 July 2026.

This procurement presents significant opportunities for businesses specialising in sterilisation, disinfection, hygiene devices, repair and maintenance services, and laboratory services. The contract offers a substantial value of £255,000 and includes further value for businesses through possible additional work like emergency call-outs and responsive maintenance services. Companies experienced in maintaining autoclaves in highly regulated environments and those with robust plans for managing contracts, addressing business continuity, and adhering to environmental regulations are particularly well-suited to compete. The open procedure allows businesses of all sizes to participate, providing a transparent platform for growth in the public services sector.

How relevant is this notice?

Notice Title

Site Autoclave Service and Validation

Notice Description

The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities. This includes: * Regular planned servicing and maintenance of 14 existing autoclaves. Please note there is the possibility of an additional autoclave being included in the contract but this has not been confirmed. The ITT and Schedule 6 - Pricing Schedule include this Autoclave as an option. * Validation cycles as required by licensing and biosecurity standards. * Inclusion of a new autoclave installed in the Brooksby facility. * Provision of emergency call-out and reactive maintenance services with defined response times.

Lot Information

Lot 1

Renewal: 2no x optional one year extensions i.e. meaning a possible 2+1+1=4 yr

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b887
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057794-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

33191000 - Sterilisation, disinfection and hygiene devices

33191110 - Autoclaves

50000000 - Repair and maintenance services

71900000 - Laboratory services

Notice Value(s)

Tender Value
£255,000 £100K-£500K
Lots Value
£255,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jun 20266 days ago
Submission Deadline
17 Jul 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 30 Aug 2029 2-3 years
Recurrence
2030-06-17

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified

Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06b887-2026-06-18T19:24:40+01:00",
    "date": "2026-06-18T19:24:40+01:00",
    "ocid": "ocds-h6vhtk-06b887",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-00559784",
            "name": "THE PIRBRIGHT INSTITUTE",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00559784"
            },
            "address": {
                "streetAddress": "Pirbright Laboratory Ash Road",
                "locality": "Woking",
                "postalCode": "GU24 0NF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "email": "Procurement.department@pirbright.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.pirbright.ac.uk/",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-00559784",
        "name": "THE PIRBRIGHT INSTITUTE"
    },
    "tender": {
        "id": "ocds-h6vhtk-06b887",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Site Autoclave Service and Validation",
        "description": "The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities. This includes: * Regular planned servicing and maintenance of 14 existing autoclaves. Please note there is the possibility of an additional autoclave being included in the contract but this has not been confirmed. The ITT and Schedule 6 - Pricing Schedule include this Autoclave as an option. * Validation cycles as required by licensing and biosecurity standards. * Inclusion of a new autoclave installed in the Brooksby facility. * Provision of emergency call-out and reactive maintenance services with defined response times.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33191000",
                        "description": "Sterilisation, disinfection and hygiene devices"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33191110",
                        "description": "Autoclaves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71900000",
                        "description": "Laboratory services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 306000,
            "amount": 255000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home All submissions must be made via the link provided above.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-17T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-03T14:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-17T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 306000,
                    "amount": 255000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "1 Checks, screening, certification, licenses. H&S policies, procedures, and safety & environmental practices.",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Plan for managing the contract.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Detailed pre and post contract migration/mobilisation plan.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical capabilities and how they will manage business continuity issues",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Verify experience in autoclave maintenance at highly regulated sites.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Evidence adherence to local and national environmental regulations.",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-30T23:59:59+01:00",
                    "maxExtentDate": "2030-08-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2no x optional one year extensions i.e. meaning a possible 2+1+1=4 yr"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documents can be found on https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
                "url": "https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "057794-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057794-2026",
                "datePublished": "2026-06-18T19:24:40+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-06-17T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}