Notice Information
Notice Title
AI Foundation and Digital Front Door Services
Notice Description
SRS partner services face sustained pressure from rising demand, increasing complexity, workforce constraints and growing expectations for digital access. Many core processes remain manual, fragmented, or duplicated, reducing productivity, increasing risk and limiting staff capacity for higher-value work.Partners are currently responding independently, trialling small-scale automation or using free AI tools without integration or consistent oversight. This creates duplication, uneven progress and avoidable risk.The proposed investment provides a shared AI Management Hub as a common foundation, enabling AI to be integrated safely into systems, data and workflows across all partners. It supports governance, service resilience and value for money through a single coordinated approach.Year one will deliver the shared AI Foundation, including a secure AI Management Hub integrated with existing systems and data, core AI tools for staff, a controlled replacement for ungoverned free AI tools, and the initial Digital Front Door capability for AI-assisted handling of citizen enquiries.
Procurement Information
The SRS and its partner authorities operate a shared cloud environment based on AWS, which underpins critical services, cross-partner integration, and existing digital programmes. This environment includes established architecture, security design, network connectivity (including direct cloud connections), and interdependent systems across multiple organisations. Due to this existing architecture, the requirement cannot be met by an alternative supplier without fundamental redesign of the platform and associated services. Transition to an alternative provider would introduce disproportionate technical and operational difficulties, including: * Re-engineering of existing applications, integrations, and automation pipelines * Reconfiguration of network connectivity and security controls * Risk to live service continuity across multiple authorities * Disruption to shared data and interoperability arrangements * Duplication of infrastructure during migration, increasing cost and cyber risk These impacts go beyond normal commercial switching considerations and represent a material technical barrier to competition, meaning there is no reasonable alternative capable of delivering the requirement without unacceptable disruption.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06b897
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/058798-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £1,272,000 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 Jun 2026Yesterday
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 18 Jun 20266 days ago
- Contract Period
- 2 Jul 2026 - 2 Jul 2027 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TORFAEN COUNTY BOROUGH COUNCIL
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- TORFAEN
- Postcode
- NP4 0LS
- Post Town
- Newport
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL53 Gwent Valleys
- Delivery Location
- Not specified
-
- Local Authority
- Torfaen
- Electoral Ward
- Llantarnam
- Westminster Constituency
- Torfaen
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/058798-2026
23rd June 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/057825-2026
19th June 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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