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Water Management Services

East Sussex Fire Authority

This public procurement record has 2 releases in its history.

Award

21 Sep 2026 at 14:12

UK6 - Contract Award Notice
Tender

19 Jun 2026 at 09:52

UK4 - Tender Notice
Summary of the contracting process

East Sussex Fire Authority bought water management services across its estate. The requirement is to manage water systems and supplies so that harmful bacteria do not build up, including work involving hot water, water mains, water tanks, primary water systems and water-treatment systems, alongside repair and maintenance. This is a specialist water hygiene and building-services requirement rather than a general cleaning contract. The buyer is East Sussex Fire Authority, based in Lewes. The procurement records East Sussex as the reserved participation location for eligible small and medium-sized enterprises and voluntary, community and social enterprises. The delivery location is recorded as Ireland, although the service description refers to the East Sussex Fire Authority estate.

The procurement is complete and was awarded through a below-threshold open competition. Seven bids were received, with six reaching the final stage; all six final-stage bids were from SMEs. The original estimated value was £70,000 excluding VAT and £84,000 including VAT, with clarification questions due by 3 July 2026 and tenders by 10 July 2026. HSL Compliance Limited was awarded the contract on 21 September 2026 for £100,000 excluding VAT and £120,000 including VAT. The awarded contract runs from 1 November 2026 to 31 October 2029, with two possible 12-month renewals extending the maximum period to 31 October 2031. Evaluation was weighted 50% price, 40% quality and 10% social value.

This requirement is relevant to firms specialising in water hygiene, legionella prevention, water-system management, water-treatment work and associated maintenance across a multi-site public estate. Credible competitors would need to demonstrate the technical ability to inspect, manage and maintain hot-water systems, mains, tanks and related infrastructure, while controlling the risk of harmful bacterial growth. The requirement also suits businesses able to combine planned servicing with remedial repair and maintenance, coordinate work across operational sites and provide evidence of reliable quality and social-value delivery. Six SMEs reached the final stage, indicating that smaller specialist providers can compete for this type of work. Suppliers targeting the same buyer should be prepared to present a clear quality-led service model, measurable social value and robust arrangements for managing a geographically distributed estate.

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Notice Information

Notice Title

Water Management Services

Notice Description

East Sussex Fire Authority (ESFA) is seeking to award a contract for the provision of water management services across the ESFA Estate to ensure no build-up of harmful bacteria occurs within the water supply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b8b1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089195-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

31 - Electrical machinery, apparatus, equipment and consumables; lighting

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

09320000 - Steam, hot water and associated products

09321000 - Hot water

31161400 - Primary water systems

44161200 - Water mains

44611500 - Water tanks

45232430 - Water-treatment work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
£70,000 Under £100K
Awards Value
£100,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20261 months ago
Submission Deadline
10 Jul 2026Expired
Future Notice Date
Not specified
Award Date
21 Sep 20261 months ago
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Sussex Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2DZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

HSL Compliance Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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