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HR and Payroll System 2027-2030

ARCHWAY LEARNING TRUST

This public procurement record has 1 release in its history.

Tender

19 Jun 2026 at 13:59

UK4 - Tender Notice
Summary of the contracting process

The Archway Learning Trust, a public authority under sub-central government located in Nottingham, UK, has initiated a tender process for the provision, installation, and maintenance of an HR and Payroll System for the period of 2027 to 2030. The procurement, classified under the services industry category, is currently at the tender stage with a submission deadline of 26th June 2026 for the Procurement Specific Questionnaire (PSQ). This phase will be followed by an Invitation to Tender (ITT) stage, requiring submissions by 20th July 2026. The contract, valued at approximately £480,000 (exclusive of VAT), will commence on 13th January 2027 and may be extended for up to two additional years.

This tender represents an excellent opportunity for suppliers specialising in enterprise resource planning software, payroll management services, and related personnel services to expand their client base in the educational sector. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate due to the suitability criteria, which are inclusive of SMEs. Businesses offering comprehensive solutions with a focus on technical environment security, functionality tailored to educational needs, ongoing quality service, and account management stand to benefit significantly. The competitive flexible procurement method employed in this process allows businesses demonstrating significant quality and clarity in pricing to be favourably considered.

How relevant is this notice?

Notice Information

Notice Title

HR and Payroll System 2027-2030

Notice Description

The Trust wishes to invite Suppliers to tender for the provision of Supply, Install and Maintenance of HR and Payroll System. The contract will be awarded from 13th January 2027 on an initial three-year basis, with the option to extend the contract on a one plus one basis to the successful supplier. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. Deadline for submission is 26th June 2026. Responses to be sent via email to these 2 email addresses: tender@archwaytrust.co.uk and gklein@archwaytrust.co.uk Once a question has received a score, it will have a weighting applied. The weighted scores will be added together to calculate the total weighted score. This will then allow the PSQ responses to be comparatively ranked. Suppliers will be excluded from the tender if any of their response got FAILED or 0 score. Suppliers with minimum 3 points will proceed to the Invitation to Tender Stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Submission of completed tender documents to be sent via email by 20th July 2026 Envisaged shortlist of the three highest scoring bidders per Lot to be invited to: Stage 3 Provide responses to additional questions At this stage questions to be answered focusing on tailored needs of our Trust.

Lot Information

Lot 1

Renewal: The contract can be extended following satisfactory annual performance and with the agreement of both parties.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b931
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058109-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48451000 - Enterprise resource planning software package

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20262 months ago
Submission Deadline
26 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Jan 2027 - 11 Jan 2030 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARCHWAY LEARNING TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG8 5GY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Nottingham
Electoral Ward
Leen Valley
Westminster Constituency
Nottingham North and Kimberley

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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