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PROVISION OF SUPPLY, INSTALL AND MAINTENANCE OF HR AND PAYROLL SYSTEM

ARCHWAY LEARNING TRUST

This public procurement record has 2 releases in its history.

Award

28 Aug 2026 at 11:11

UK6 - Contract Award Notice
Tender

19 Jun 2026 at 13:59

UK4 - Tender Notice
Summary of the contracting process

Archway Learning Trust procured a single integrated human resources and payroll system, covering software supply, implementation, installation and ongoing maintenance. The service includes payroll management, personnel administration and time-accounting functionality for a multi-academy trust. The system must operate effectively in the education sector and handle school-based staffing structures, roles and contractual arrangements. Delivery is in the United Kingdom for the Trust’s education operations; the buyer is based in Nottingham. This is a services requirement combining an HR and payroll software platform with implementation and managed support. The requirement is relevant to HR technology providers, payroll software companies, implementation partners and suppliers able to support academy or other education-sector organisations with complex workforce arrangements.

The procurement is complete and was awarded to Staff Absence Management Ltd on 28 August 2026. The award value is £160,000 excluding VAT (£192,000 including VAT). The awarded contract runs from 1 November 2026 to 31 October 2029, with options for two further one-year extensions, potentially ending 12 January 2032. The procedure used was a selective competitive flexible procedure. Seven bids were received and six reached the final stage. Evaluation weighted education-sector functionality at 30%, mobilisation at 25%, ongoing service quality and account management at 20%, pricing clarity and transparency at 10%, technical environment and data security at 10%, and social value at 5%. The opportunity was identified as suitable for SMEs.

This award shows demand for integrated HR and payroll technology within a multi-academy trust, where suppliers must combine dependable software with education-sector implementation and support. A credible future competitor would need proven functionality for school staffing structures, varied roles and contractual arrangements, together with the capacity to mobilise a system across a complex education organisation. Strong ongoing service and account management would be important, not simply initial installation. Suppliers should also be able to demonstrate a secure technical environment, robust data security, transparent pricing and meaningful social value. The competition attracted seven initial bids, including six final-stage bidders and one SME, indicating that the requirement was accessible to smaller specialist providers as well as larger HR technology businesses.

How relevant is this notice?

Notice Information

Notice Title

PROVISION OF SUPPLY, INSTALL AND MAINTENANCE OF HR AND PAYROLL SYSTEM

Notice Description

Provision of a single, integrated HR and Payroll system which will include Supply, Implementation and Maintenance of the System, starting on 13th of January 2027 for 36 months with option to extend 1 + 1 year. The system must be designed and demonstrate proven functionality to operate effectively within the education sector, specifically within a multi-academy trust environment, recognising the complexity of school-based staffing structures, roles and contractual arrangements.

Lot Information

Lot 1

Renewal: The contract can be extended following satisfactory annual performance and with the agreement of both parties.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b931
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082098-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
£160,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20261 weeks ago
Submission Deadline
26 Jun 2026Expired
Future Notice Date
Not specified
Award Date
28 Aug 20261 weeks ago
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARCHWAY LEARNING TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG8 5GY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Nottingham
Electoral Ward
Leen Valley
Westminster Constituency
Nottingham North and Kimberley

Supplier Information

Number of Suppliers
1
Supplier Name

Staff Absence Management Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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