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PAN3587 - Provision of Vehicle Accident Repair and Associated Body Repairs

Leicester City Council

This public procurement record has 2 releases in its history.

PlanningUpdate

24 Jul 2026 at 16:12

UK2 - Preliminary Market Engagement Notice
Planning

19 Jun 2026 at 15:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leicester City Council is planning to appoint a qualified and experienced service provider for comprehensive vehicle accident repair and associated bodywork services. The work covers inspection and assessment of council fleet vehicles damaged through accidents or wear, followed by panel beating, dent removal, structural repairs, spray painting, refinishing and replacement of damaged components. Repairs must meet manufacturer standards, industry best practice and relevant safety regulations. The provider will also carry out quality assurance, manage repair turnaround, and maintain accurate job reporting and documentation. The aim is to minimise vehicle downtime, preserve fleet asset value, and return vehicles to service safely, roadworthy and presentable. Delivery is in Leicester, for the Council’s fleet vehicles. This is a vehicle repair and maintenance services requirement, classified under CPV 50100000.

This procurement is at the planning stage and the Council is conducting pre-market engagement, not inviting tenders or opening a competition. It expects to issue a future notice by 8 September 2026. The market engagement questionnaire is scheduled for responses by 7 August 2026. The proposed contract is for an initial two-year term from 4 December 2026 to 3 December 2028, with an option to extend to 3 December 2029. The estimated value is £345,000 excluding VAT, or £414,000 including VAT. The requirement is arranged as one lot and is marked as suitable for small and medium-sized enterprises. The Council has indicated a service-provider appointment rather than a defined tender procedure at this stage.

The requirement should suit vehicle accident repair businesses with experienced technicians and facilities capable of handling council fleet work from assessment through to full restoration. Relevant preparation includes demonstrable competence in panel beating, dent removal, structural repair, spray painting, refinishing and damaged-component replacement. Suppliers should be able to work to vehicle manufacturer standards, recognised industry practice and safety requirements, while maintaining reliable quality assurance and roadworthiness checks. Operational capacity will matter: the Council is seeking timely repair turnaround that reduces fleet downtime, alongside accurate job records, reporting and documentation. A provider able to offer a dependable, cost-effective service for a public-sector fleet should monitor the forthcoming competition and use the pre-market engagement to explain its repair capability, facilities, quality controls and service model.

How relevant is this notice?

Notice Information

Notice Title

PAN3587 - Provision of Vehicle Accident Repair and Associated Body Repairs

Notice Description

This project involves the appointment of a qualified and experienced service provider to deliver comprehensive vehicle accident repair services, including all associated bodywork and restoration activities. The scope covers the inspection, assessment, and repair of fleet vehicles damaged through accidents or wear, ensuring that all works are completed to manufacturer standards, industry best practice, and relevant safety regulations. The successful supplier will be responsible for a full range of services, including panel beating, dent removal, structural repairs, spray painting, refinishing, and replacement of damaged components. In addition, the provider will manage quality assurance, ensure timely turnaround of repairs, and maintain accurate reporting and documentation for each job undertaken. The objective of this procurement is to secure a reliable and cost-effective solution that minimises vehicle downtime, preserves asset value, and ensures that all repaired vehicles are returned to service in a safe, roadworthy, and presentable condition.

Planning Information

Leicester City Council ('the Council') would like to seek views and engagement from the market regarding this project. This project involves the appointment of a qualified and experienced service provider to deliver comprehensive vehicle accident repair services, including all associated bodywork and restoration activities. The scope covers the inspection, assessment, and repair of fleet vehicles damaged through accidents or wear, ensuring that all works are completed to manufacturer standards, industry best practice, and relevant safety regulations. The successful supplier will be responsible for a full range of services, including panel beating, dent removal, structural repairs, spray painting, refinishing, and replacement of damaged components. In addition, the provider will manage quality assurance, ensure timely turnaround of repairs, and maintain accurate reporting and documentation for each job undertaken. The objective of this procurement is to secure a reliable and cost-effective solution that minimises vehicle downtime, preserves asset value, and ensures that all repaired vehicles are returned to service in a safe, roadworthy, and presentable condition. The proposed contract will be for an initial term of 2 years with the option to extend for a further 1 year. At this stage, it is a Pre-Market Engagement only and Not A CALL FOR COMPETITION. Pre-Market Engagement questionnaire can be accessed in the link below: https://forms.cloud.microsoft/e/xQuZwxCX8X

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b972
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070458-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£345,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
8 Sep 20262 weeks to go
Award Date
Not specified
Contract Period
4 Dec 2026 - 3 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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