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LW181 Events Venue Framework

Liverpool School of Tropical Medicine

This public procurement record has 3 releases in its history.

TenderCancellation

02 Oct 2026 at 12:03

UK12 - Procurement Termination Notice
Tender

23 Jun 2026 at 09:55

UK4 - Tender Notice
Planning

22 Jun 2026 at 10:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Liverpool School of Tropical Medicine sought venues in Merseyside and Cheshire for meetings, workshops, seminars, conferences, lectures, networking events, awards ceremonies, dinners and other staff or stakeholder events. The requirement covers the venue, catering and associated event support, with capacity ranging from small gatherings of up to 40 delegates to events of up to 350. It was divided into three service types: small events; medium and large events; and medium and large events requiring advanced audio-visual and event production. The advanced lot also covers hybrid events, flexible room layouts and breakout spaces. The buying organisation is Liverpool School of Tropical Medicine, based in Liverpool.

The buyer invited offers through an open procedure, and the process has since been withdrawn because too few bids were received to conclude it as planned. The enquiry deadline was 13 July 2026 at 17:00 and the submission deadline was 20 July 2026 at 10:00; the planned award decision date was 21 August 2026. The framework was intended to run from 1 September 2026 to 31 August 2028, with possible extension to 31 August 2030. It had three lots: small events, medium and large events, and medium and large events with advanced audio-visual capability. The estimated values were £100,000 for each of the first two lots and £250,000 for the third; the overall estimate was £450,000. Quality and price each carried 50% of the evaluation weighting.

The requirement suits event venues and event-service providers able to supply catering and practical event support, with capacity aligned to the lot they would serve. Small and medium-sized businesses and voluntary, community and social enterprises were considered suitable, making the smaller-events lot relevant to local independent venues as well as larger operators. Suppliers competing for medium and large events need facilities and service delivery for groups of 40 to 350, across formats including conferences, workshops, lectures, networking, ceremonies and formal dinners. The advanced lot calls for a stronger production offer: enhanced audio-visual capability, support for hybrid participation, flexible room layouts and multiple breakout spaces. Providers with a track record delivering varied event formats and coordinating venue, catering and technical services are well placed to meet the stated scope.

How relevant is this notice?

Notice Information

Notice Title

LW181 Events Venue Framework

Notice Description

The purpose of this tender is to create a framework of venues in Merseyside and Cheshire suitable for a range of activities including everything from small gatherings/meetings of up to 40 delegates to larger functions of up to 350 delegates. These include flexibility to deliver a variety of formats including workshops, seminars, larger conferences and more formal staff engagement events such as awards or dinners. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Event-services./D2D262D3PG To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/D2D262D3PG

Lot Information

Lot 1 - Small Events (Up to 40 Delegates)

Provision of venue, catering and associated event support services for meetings, workshops, seminars and small gatherings for up to 40 delegates.

Renewal: The Framework agreement shall commence on the date to be advised by LSTM in the Contract Award Document issued to the Contractor in due course and is intended to continue for a maximum period of 4 [four] years.

Lot 2 - Medium and Large Events (40-350 Delegates)

Provision of venue, catering and associated event support services for conferences, workshops, lectures, networking events, awards ceremonies and formal dinners for between 40 and 350 delegates.

Renewal: As stated in ITT

Lot 3 - Medium and Large Events (40-350 Delegates) - Advanced AV Capability

Provision of venue, catering and associated event support services for larger workshops, conferences, symposiums, high-profile stakeholder events, international meetings, awards ceremonies and hybrid events involving both in-person and remote participation. Venues to have flexibility in layout to accommodate different formats such as theatre style seating or round tables/workshop set up and multiple, smaller breakout spaces. The venue must provide all requirements under Lot 2 plus enhanced AV and event production capability.

Renewal: As stated in ITT

Planning Information

No formal pre-market engagement was undertaken

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b9d0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093286-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20263 weeks ago
Submission Deadline
20 Jul 2026Expired
Future Notice Date
23 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Liverpool School of Tropical Medicine
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 5QA
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD6 Cheshire, TLD7 Merseyside
Local Authority
Liverpool
Electoral Ward
Brownlow Hill
Westminster Constituency
Liverpool Riverside

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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