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Hard FM Services

Watford Borough Council

This public procurement record has 3 releases in its history.

TenderUpdate

24 Jul 2026 at 14:22

UK4 - Tender Notice
Tender

23 Jul 2026 at 17:50

UK4 - Tender Notice
Planning

22 Jun 2026 at 13:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Watford Borough Council is procuring hard facilities management services for its corporate estate in Watford. The work covers a varied portfolio including civic and administrative offices, public-facing advice and community buildings, museums and heritage buildings, theatres and entertainment venues, parks, leisure and education facilities, cemetery buildings and chapels, public conveniences, depots, operational buildings, cafés, kitchens, hospitality facilities, car parks and market-related facilities. Services include planned preventative maintenance, statutory inspections and certification, mechanical and electrical maintenance, fire safety systems, water hygiene and legionella control, lift and lifting equipment maintenance, building fabric, drainage, roofing, guttering, responsive repairs, emergency call-outs, asset data and compliance reporting, minor works, small projects and specialist waste removal.

The procurement has reached tender: the Council invited offers through an open procedure. It is a single-lot contract with an estimated value of £2,000,000 excluding VAT, or £2,400,000 including VAT. The tender submission deadline was 24 August 2026 at 13:00, and enquiries were due by 12 August 2026 at 17:00. The intended contract period is 1 December 2026 to 30 November 2029, with an option to renew for a further two years, to 30 November 2031. The planned award decision date is 1 October 2026. Offers are evaluated on quality at 50%, price at 40% and social value at 10%. Electronic submission is allowed in English via the stated e-sourcing system.

This opportunity suits an experienced hard facilities management provider, including small and medium-sized enterprises, with the capacity to manage a broad and varied public-sector property portfolio. Relevant capability includes planned and reactive maintenance, emergency response, mechanical and electrical systems, statutory inspection, testing and certification, fire safety, water hygiene and legionella control, lifts and lifting equipment, building fabric, roofing, drainage and gutters. Suppliers should also be able to maintain accurate asset and compliance data, produce performance reports, deliver minor works and small projects, and arrange specialist waste removal. The requirement will favour organisations able to coordinate multiple technical disciplines, maintain reliable records, respond across different building types and demonstrate value through quality, social value and price.

How relevant is this notice?

Notice Information

Notice Title

Hard FM Services

Notice Description

Watford Borough Council will be undertaking a procurement for the provision of hard facilities management services for its corporate estate. The Council intends to appoint a suitably experienced supplier, to deliver compliant, responsive and value for money hard facilities management services across a varied property portfolio. The estate includes, but is not limited to: *civic and administrative offices *public facing advice and community buildings *museums and heritage buildings *theatres and entertainment venues *parks, leisure and education facilities *cemetery buildings and chapels *public conveniences *depots and operational buildings *cafes, kitchens and hospitality facilities *car park and market-related facilities The scope of services is expected to include, but is not limited to: *planned preventative maintenance *statutory inspections, testing and certification *mechanical and electrical maintenance *fire safety systems servicing and testing *water hygiene and legionella control services *lift, hoist and lifting equipment maintenance *building fabric maintenance *drainage, roofing and gutter maintenance *responsive repairs and emergency call-outs *asset data management, compliance records and performance reporting *minor works and small projects *specialist waste removal 2.Purpose of the Preliminary Market Engagement The purpose of this engagement is to: *Provide advance information on the proposed scope and requirements *Test the draft specification and service model *Understand market capacity, capability, and innovation *Inform commercial, contractual, and delivery approaches *Support a fair, proportionate, and competitive procurement process Participation is voluntary and will not influence the outcome of any subsequent procurement.

Planning Information

3.Description of the Engagement Process The Council will undertake face to face pre-market engagement with interested suppliers. Engagement will include: •A supplier engagement event hosted by the Council •Opportunity for suppliers to ask questions and provide feedback •There will be no formal presentation An information pack and draft service specification are expected to be issued to registered suppliers before the event. 4.Engagement Event Details •Date: 30th June 2026 •Format: Face to face supplier engagement event •Location: West Herts College, Watford Campus, Hempstead Road, Watford, WD17 3EZ

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ba15
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070337-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50800000 - Miscellaneous repair and maintenance services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
24 Aug 2026Expired
Future Notice Date
30 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Watford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WATFORD
Postcode
WD17 3EX
Postcode Area
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Watford
Electoral Ward
Park
Westminster Constituency
Watford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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