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Workforce management products that manage erostering, eJob planning and eRota & exception reporting

North Bristol NHS Trust

This public procurement record has 1 release in its history.

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23 Jun 2026 at 10:02

UK5 - Transparency Notice
Summary of the contracting process

North Bristol NHS Trust is overseeing a procurement process for the continuation of workforce management products critical to hospital operations, including erostering, eJob planning, and eRota & exception reporting. Located in Bristol, UK, this public authority is extending its contract with current supplier Allocate Software Limited. The direct award process was chosen to ensure service continuity beyond the contract’s expiry on 31 August 2026. The contract period will run from 1 September 2026 to 31 August 2028, with a potential extension until 31 August 2029. The industry categories involved are medical software packages and data services, covering a wide geographic area across the United Kingdom.

This tender provides opportunities for businesses specialising in workforce management technology and software solutions. SMEs may find the procurement stage, specifically the planned future competitive procurement process, an entry point for introducing innovative solutions. Given the Trust's interest in exploring alternative suppliers and leveraging frameworks like the Workforce Alliance Workforce Technology Systems Framework, companies capable of delivering enhanced functionality and cost-effective solutions will be well positioned to compete in forthcoming opportunities. As the procurement focuses on critical healthcare management systems, businesses offering robust and compliant medical technology platforms could see growth potential by engaging with this procurement initiative.

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Notice Information

Notice Title

Workforce management products that manage erostering, eJob planning and eRota & exception reporting

Notice Description

Workforce management products that manage erostering, eJob planning and eRota & exception reporting. We currently purchase the suite of these systems from RLDatix (HealthRoster Optima (including Loop, SMS (Tariff 1), Allocate DataHub, MedicOnDuty, eRota, eJobPlan Medics, eJobPlan AHP, ActivityManager, CloudStaff, LOOP Locate, LOOP engage). The current conrtact expires 31/8/2026. As we do not have time to complete an effective and comprehensive procurement excersise in advance of contract expiry, we are looking to extend with the inucmbent supplier to ensure that we maintain continuity of service, monitor staffing safely and effectively across all staff groups and ensure we are compliant with our contractual obligations to the medical staff (job plan, exception reporting etc) while we move forward at pace with the re-procurement.

Procurement Information

We need to re-procure the suite of workforce management products that manage erostering, eJob planning and eRota& exception reporting. These systems are critical to the safe and effective operation of the hospital. There are also legal/contractual elements for some systems (jobplanning and eRota) that mean we must have something that delivers the functionality they do. We currently purchase the suite of these systems from RLDatix (HealthRoster Optima (including Loop, SMS (Tariff 1), Allocate DataHub, MedicOnDuty, eRota, eJobPlan Medics, eJobPlan AHP, ActivityManager, CloudStaff, LOOP Locate, LOOP engage). The current contract expires 31/8/2026. The Trust has determined that there is insufficient time to complete a comprehensive procurement exercise and implement a replacement solution before the expiry of the current contract on 31 August 2026. As we do not have time to complete an effective and comprehensive procurement excersise in advance of contract expiry, we are looking to extend with the inucmbent supplier to ensure that we maintain continuity of service, monitor staffing safely and effectively across all staff groups and ensure we are compliant with our contractual obligations to the medical staff (job plan, exception reporting etc) while we move forward at pace with the re-procurement. Future Procurement Arrangements North Bristol NHS Trust has commenced planning for a future procurement of workforce management systems. A procurement strategy is being developed and will include consideration of the Workforce Alliance Workforce Technology Systems Framework (RM6387) and other compliant routes to market under the Procurement Act 2023. The intention is to undertake a competitive procurement process and seek approval of the Most Advantageous Tender (MAT) in accordance with the Trust's governance requirements. Replacement of the existing systems requires a substantial procurement, implementation and change management programme. The extension period will enable the Trust to: * Undertake a full market-wide procurement exercise for workforce management systems; * Evaluate available procurement routes, including the Workforce Alliance Workforce Technology Systems Framework (RM6387); * Assess alternative suppliers and technologies; * Complete implementation and migration activities should an alternative supplier be appointed; and * Maintain continuity of critical workforce management services during the procurement and transition period. The Trust has also secured commercial benefits from the supplier, including reduced pricing, service credits and additional functionality, contributing to overall value for money during the extension period. The modification does not alter the overall nature of the contract and is considered necessary and proportionate to ensure continuity of critical workforce management services pending completion of a competitive procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bab8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058794-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48180000 - Medical software package

72300000 - Data services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£5,356,795 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jun 20262 months ago
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Bristol NHS Trust
Additional Buyers

University Hospitals Bristol and Weston NHS Foundation Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS10 5NB
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Horfield
Westminster Constituency
Bristol North West

Supplier Information

Number of Suppliers
1
Supplier Name

ALLOCATE SOFTWARE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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