Health and Safety management System

Notice Information

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Notice Title

Health and Safety management System

Notice Description

Prior Information Notice (PIN) - Health and Safety Management System Wrexham County Borough Council (WCBC) is seeking to engage with the market to better understand the solutions available for the provision of a Health and Safety Management System. The Council is considering the future procurement of a system to support its Health and Safety Officers and managers in the management, recording, investigation and reporting of Health and Safety-related incidents across the organisation. Suppliers are invited to express their interest and provide information on solutions capable of delivering the requirements outlined below. Core Requirements The proposed system should be able to: Provide a facility for employees to report accidents, near misses and incidents of violence and aggression. Maintain a central database of all reported incidents. Enable relevant managers to undertake desktop investigations of reported incidents. Allow users to monitor the status of investigations, including identification of investigations that are pending or completed. Provide advanced search functionality, allowing incidents and investigations to be filtered by criteria such as: Person involved Location Team Department Incident type Allow submitted incident records to be amended where necessary to correct errors or update information. Generate automatic reminder notifications to managers with outstanding investigations. Generate automatic notifications to Corporate Health and Safety where a RIDDOR-reportable incident has been identified during the investigation process. Enable the extraction of detailed management information and reports directly from the system into formats such as Microsoft Excel and Microsoft Word. Allow supporting documentation, photographs and other evidence to be uploaded and attached to incident and investigation records. Additional Information Requested As part of this market engagement exercise, WCBC would welcome information from suppliers on: Available system functionality and modules. Hosting arrangements (cloud-based/SaaS solutions preferred). Reporting and dashboard capabilities. Integration options with Microsoft 365 and other corporate systems. User licensing models and indicative costs. Implementation timescales. Customer support arrangements. Experience of working with local authorities or other public sector organisations. Market Engagement This Prior Information Notice is being issued as a market engagement exercise only and does not constitute a call for competition. Any future procurement opportunity will be advertised separately in accordance with the Council's procurement procedures and applicable procurement legislation. SUBMISSION AND TIMESCALES Please email an overview of your solution to our Category Manager, Clare Roberts (Clare.Roberts@wrexham.gov.uk) by midday on 23 July 2026. Please ensure you submit information that is relevant to the detailed outlined above. Please include the reference 'H&S Management System' in the subject heading of your e-mail response. Please Note: This notice is for market engagement purposes only. Any dates, values, costs or timescales stated have been included to enable publication and are not confirmed requirements. The Council is at an early stage of the procurement process and all details are subject to change.

Planning Information

Prior Information Notice (PIN) – Health and Safety Management System Wrexham County Borough Council (WCBC) is seeking to engage with the market to better understand the solutions available for the provision of a Health and Safety Management System. The Council is considering the future procurement of a system to support its Health and Safety Officers and managers in the management, recording, investigation and reporting of Health and Safety-related incidents across the organisation. Suppliers are invited to express their interest and provide information on solutions capable of delivering the requirements outlined below. Core Requirements The proposed system should be able to: Provide a facility for employees to report accidents, near misses and incidents of violence and aggression. Maintain a central database of all reported incidents. Enable relevant managers to undertake desktop investigations of reported incidents. Allow users to monitor the status of investigations, including identification of investigations that are pending or completed. Provide advanced search functionality, allowing incidents and investigations to be filtered by criteria such as: Person involved Location Team Department Incident type Allow submitted incident records to be amended where necessary to correct errors or update information. Generate automatic reminder notifications to managers with outstanding investigations. Generate automatic notifications to Corporate Health and Safety where a RIDDOR-reportable incident has been identified during the investigation process. Enable the extraction of detailed management information and reports directly from the system into formats such as Microsoft Excel and Microsoft Word. Allow supporting documentation, photographs and other evidence to be uploaded and attached to incident and investigation records. Additional Information Requested As part of this market engagement exercise, WCBC would welcome information from suppliers on: Available system functionality and modules. Hosting arrangements (cloud-based/SaaS solutions preferred). Reporting and dashboard capabilities. Integration options with Microsoft 365 and other corporate systems. User licensing models and indicative costs. Implementation timescales. Customer support arrangements. Experience of working with local authorities or other public sector organisations. Market Engagement This Prior Information Notice is being issued as a market engagement exercise only and does not constitute a call for competition. Any future procurement opportunity will be advertised separately in accordance with the Council's procurement procedures and applicable procurement legislation. SUBMISSION AND TIMESCALES Please email an overview of your solution to our Category Manager, Clare Roberts (Clare.Roberts@wrexham.gov.uk) by midday on 23 July 2026. Please ensure you submit information that is relevant to the detailed outlined above. Please include the reference 'H&S Management System’ in the subject heading of your e-mail response. Please Note: This notice is for market engagement purposes only. Any dates, values, costs or timescales stated have been included to enable publication and are not confirmed requirements. The Council is at an early stage of the procurement process and all details are subject to change.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06bd35
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/059901-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 48 - Software package and information systems
CPV Codes: 48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value: £50,000 Under £100K
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 25 Jun 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: 30 Sep 20263 months to go
Award Date: Not specified
Contract Period: 1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: WREXHAM COUNTY BOROUGH COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: WREXHAM
Postcode: LL11 1AR
Post Town: Llandudno
Country: Wales
Major Region (ITL 1): TLL Wales
Basic Region (ITL 2): TLL3 North Wales
Small Region (ITL 3): TLL34 Flintshire and Wrexham
Delivery Location: TLL23 Flintshire and Wrexham
Local Authority: Wrexham
Electoral Ward: Grosvenor
Westminster Constituency: Wrexham

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/059901-2026
25th June 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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