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Asset Management System

Progress Housing Group

This public procurement record has 3 releases in its history.

Award

17 Sep 2026 at 09:17

UK6 - Contract Award Notice
TenderUpdate

26 Jun 2026 at 17:13

UK4 - Tender Notice
Tender

26 Jun 2026 at 16:54

UK4 - Tender Notice
Summary of the contracting process

Progress Housing Group Limited procured an asset management system for its housing stock and building assets. The system is intended to maintain accurate records of buildings, components and lifecycle data; support compliance reporting for Decent Homes and health and safety requirements; and inform investment programmes, energy-efficiency assessments and decarbonisation planning. It must support mobile working for surveyors and inspectors, whole-stock and individual-property reporting, and the aim of achieving and maintaining complete stock-condition surveys. The solution is also expected to provide process efficiencies, innovation and integration, while remaining scalable, secure and usable by technical and non-technical staff. The system must be cloud-based, support Microsoft Azure authentication, and keep data within the UK or a jurisdiction aligned with UK GDPR. Delivery is for the Group in the United Kingdom.

The procurement is complete following an open procedure, with one lot for software and information systems. The contract was awarded on 15 September 2026 to Infinity Group Holdings Limited, with a value of £295,500 excluding VAT (£354,600 including VAT). The award standstill ends on 28 September 2026; the awarded contract is scheduled to run from 26 October 2026 to 25 October 2029, with a 12-month extension option to 25 October 2030. The tender closed on 21 July 2026, and the award decision period ended on 14 August 2026. Evaluation weighted cost at 30%, technical and quality at 40%, implementation at 15%, innovation and integration at 10%, and social value at 5%. Thirteen bids were received, with 11 reaching the final stage.

This requirement shows demand from a housing provider for specialist asset-management software rather than a general-purpose property system. Credible competitors would need a secure, scalable cloud platform with strong building-asset, component and lifecycle-data management, whole-stock reporting and property-level reporting. Relevant capability includes supporting housing-sector compliance, Decent Homes and health and safety reporting, stock-condition surveys, investment planning, energy efficiency and decarbonisation work. Suppliers should be able to demonstrate reliable mobile tools for surveyors and inspectors, straightforward use by both technical and non-technical staff, and integration with existing systems. UK GDPR-aligned data handling, Microsoft Azure authentication and recognised cyber-security standards such as Cyber Essentials are central requirements. Experience in the UK social housing sector, backed by two relevant references, appropriate insurance and robust implementation and support arrangements, would be important when this type of requirement returns.

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Notice Information

Notice Title

Asset Management System

Notice Description

provision of an Asset management system: Maintain an accurate record of the Group's building assets, components and lifecycle data. Ensure compliance with reporting for Decent Homes and Health & Safety regulations. Support strategic initiatives such as energy efficiency assessments and decarbonisation planning Enable reliable mobile working for the Group's surveyors and inspectors. Help enable our target of achieving and maintaining 100% of stock condition surveys. Support the planning and delivery of investment programmes. Be scalable, secure, and user-friendly for both technical and non-technical users. Enable whole stock and individual property reporting with ease. Offer innovation and efficiencies in regards to processes and integration. Summary of Key Essential requirements. Full requirement details are listed within the Technical Specification Document at Appendix A The system must be cloud based and offer Microsoft Azure authentication. All data must be stored and processed within the UK or a country aligned to UK GDPR guidelines. The supplier must comply with recognised security standards such as Cyber Essentials.

Lot Information

Lot 1

Renewal: subject to performance and rights of termination contained in the Contract can be extended for additional 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bea0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088019-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£295,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20261 months ago
Submission Deadline
21 Jul 2026Expired
Future Notice Date
Not specified
Award Date
15 Sep 20261 months ago
Contract Period
26 Oct 2026 - 25 Oct 2029 3-4 years
Recurrence
2030-07-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Progress Housing Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEYLAND
Postcode
PR25 2LW
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
TLD4 Lancashire
Local Authority
South Ribble
Electoral Ward
Leyland Central
Westminster Constituency
South Ribble

Supplier Information

Number of Suppliers
1
Supplier Name

INFINITY GROUP HOLDINGS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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