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YAS 47 2026_27 Apprenticeship Management System

Yorkshire Ambulance Service NHS Trust

This public procurement record has 5 releases in its history.

Award

02 Oct 2026 at 11:55

UK6 - Contract Award Notice
TenderUpdate

03 Jul 2026 at 09:08

UK4 - Tender Notice
Tender

01 Jul 2026 at 14:00

UK4 - Tender Notice
Planning

01 Jul 2026 at 13:59

UK2 - Preliminary Market Engagement Notice
Planning

01 Jul 2026 at 12:11

UK1 - Pipeline Notice
Summary of the contracting process

Yorkshire Ambulance Service NHS Trust procured an apprenticeship management system, within education and training services. The requirement concerns a system to manage the Trust’s apprenticeship activity; no more detailed functional scope is set out in the available procurement description. The buying organisation is Yorkshire Ambulance Service NHS Trust, based in Wakefield. The procurement is presented as one requirement rather than separate lots. The service supports the Trust’s apprenticeship management, so it is relevant to suppliers of apprenticeship administration or management systems and related education and training services. The award was made to Aptem, confirming that the requirement was met through a specialist system supplier.

The procurement is complete and Aptem was selected following an open procedure. The award was made on 2 October 2026, at £150,000 excluding VAT (£180,000 including VAT). The contract period runs from 1 April 2027 to 31 March 2031; a renewal option is recorded, and the lot information gives a maximum possible end date of 31 March 2032. The tender deadline was 4 August 2026. Bids were assessed on technical quality, weighted at 70%, and commercial price, weighted at 30%. Six bids reached the final stage. The requirement was a single lot and was identified as suitable for small and medium-sized enterprises. Bids were to be submitted in English through the ATAMIS portal.

For suppliers who did not win, this award shows Yorkshire Ambulance Service NHS Trust’s demand for an apprenticeship management system delivered as a multi-year service. A credible competitor would need to provide a system that supports the Trust’s apprenticeship management needs, alongside the technical capability to explain and demonstrate how the solution works. The evaluation gave technical quality substantially more weight than price, so suppliers should be prepared to evidence the quality and suitability of their system as well as offer a competitive commercial proposal. Six bids reached the final stage, indicating competition from multiple providers. The requirement was considered suitable for SMEs, suggesting that specialist smaller suppliers can compete, provided they can meet the Trust’s needs and present a strong technical case.

How relevant is this notice?

Notice Information

Notice Title

YAS 47 2026_27 Apprenticeship Management System

Notice Description

Three to five weeks response window for over threshold tender The response window for above-threshold tenders is typically three to five weeks. This period is crucial for suppliers to prepare and submit their bids. The Procurement Act 2023 mandates that suppliers have a minimum of 25 days to respond, although buyers can extend this for complex procurements. During this time, suppliers must submit any questions about the specification or evaluation criteria before a clarification period closes, which is usually one to two weeks before the submission deadline. After the submission deadline, the contracting authority evaluates all responses, which typically takes two to six weeks, depending on the number of responses and the complexity of the evaluation. Tender Consultants

Planning Information

Engagement carried to dicuss what options were available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c119
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093271-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80000000 - Education and training services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20263 weeks ago
Submission Deadline
4 Aug 2026Expired
Future Notice Date
2 Jul 2026Expired
Award Date
2 Oct 20263 weeks ago
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Ambulance Service NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XW
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

Aptem Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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