Notice Information
Notice Title
Finance System Replacement
Notice Description
Poplar HARCA is seeking to procure a modern cloud-based (SaaS) finance system to replace its existing Accounts platform, aligning with its Cloud First strategy and wider digital transformation objectives. Scope of Goods and Services The procurement will include: * Provision of a fully integrated finance system with core financial management, reporting, workflow, and automation capabilities. * System integration with existing housing management software (MRI Enterprise Housing). * Data services, including migration, archiving, and access to historic financial data (up to 6 years retention). * Functionality to support data governance, quality, and consistency improvements. * Inclusion of AI-enabled and emerging technology capabilities to enhance efficiency and insight. * Implementation, support, and ongoing service model delivery. Scale and Value Context * Organisation manages 10,000+ homes and employs 300-350 staff, indicating an enterprise-level system requirement. * Operates within a PS2.5bn regeneration programme, requiring a robust and scalable financial platform. * Procurement will assess indicative costs, investment levels, and resource requirements. Delivery Model * Solution must be delivered via a cloud-hosted SaaS model, supporting the transition from legacy on-premise systems. * Suppliers will be expected to provide: o A clear implementation approach and timeline o Defined integration architecture o Support and maintenance arrangements o Demonstrations and evidence of sector experience
Planning Information
Scope of Engagement Poplar HARCA is undertaking a Pre-Market Engagement (PME) exercise to explore the market for a cloud-based finance system replacement. The purpose of the engagement is to understand supplier capability, solution options, delivery models, and other possibilities in advance of any formal procurement process. Suppliers will be expected to demonstrate and discuss: • Core finance functionality • Reporting and management information • Workflow and automation capabilities • Integration with housing management systems • Data migration, archive, and historic data access • AI-enabled functionality • Implementation approach and delivery model • Support arrangements and indicative costs • Relevant sector experience Engagement Activities, Locations and Dates The PME will be conducted through structured supplier system demonstrations. • Demonstrations will take place between 3 August 2026 and 17 August 2026. • Each session will last half a day, scheduled as either: o Morning session: 09:00 - 12:00, or o Afternoon session: 13:00 - 16:00 The preferred location is: Poplar HARCA Head Office 155 East India Dock Road London E14 6DA. • Virtual (Microsoft Teams) sessions will be accommodated where suppliers are unable to attend in person. • Demonstration slots are limited and will be allocated on a first-come, first-served basis. • Confirmed session dates will be issued during the week commencing 27 July 2026. Expressions of Interest (EOI). Interested Parties wishing to participate in the PME should register their interest no later than 21st July 2026 by sending an email to: Procurementbusiness@poplarharca.co.uk Suppliers wishing to participate in the PME must: • Submit their registration by 21 July 2026 • Provide the names and roles of attendees for the demonstration session Participation is subject to availability and completion of the registration process. Clarification and Information Sharing A formal clarification process is not specified for this PME. However: • Information provided by participants may be used to inform Poplar HARCA's future specification, procurement strategy, and business case development. • Suppliers should clearly identify any commercially sensitive information at the point of submission
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06c1c4
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/061962-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
48440000 - Financial analysis and accounting software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Jul 2026Yesterday
- Submission Deadline
- Not specified
- Future Notice Date
- 24 Aug 20262 months to go
- Award Date
- Not specified
- Contract Period
- 31 Jul 2027 - 31 Jul 2032 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- POPLAR HOUSING AND REGENERATION COMMUNITY ASSOCIATION LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- E14 6DA
- Post Town
- East London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI42 Tower Hamlets
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland
-
- Local Authority
- Tower Hamlets
- Electoral Ward
- Lansbury
- Westminster Constituency
- Poplar and Limehouse
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/061962-2026
1st July 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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