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Award of Small Plant and Tools Repair and Maintenance

Carmarthenshire County Council

This public procurement record has 3 releases in its history.

Award

14 Sep 2026 at 11:19

UK7 - Contract Details Notice
Award

01 Sep 2026 at 14:48

UK6 - Contract Award Notice
Tender

03 Jul 2026 at 13:33

UK4 - Tender Notice
Summary of the contracting process

Carmarthenshire County Council procured repair and maintenance services for small plant and power tools, including ad hoc repairs. The requirement is part of a closed framework, with prices established through the tender and subject to annual review where supported by evidence. Services are delivered in Carmarthenshire, serving the council’s operational equipment needs. The procurement is categorised as services and covers machinery repair and maintenance and power tools. The framework is suitable for small and medium-sized enterprises. It has a maximum of five participants and operates without reopening competition, so the agreed tender prices form the basis for work placed through the framework. The council is the buyer and contracting authority, based in Carmarthen.

The procurement is complete and has been awarded through an open procedure. Two active awards and contracts were made to The Hire Zone and Cutting Edge Mechanics, both for the same requirement. The award date was 1 September 2026, the contracts were signed on 11 September 2026, and both contract periods run from 1 October 2026 to 30 September 2028, with renewal options extending them by up to two years to 30 September 2030. The Hire Zone’s contract is worth £300,000 net (£359,999.91 gross); Cutting Edge Mechanics’ is worth £299,999.96 net (£360,000 gross). Evaluation weighted technical quality at 30% and commercial price at 70%, including hourly rates for ad hoc repairs. Two bids were received.

This award demonstrates established demand from Carmarthenshire County Council for suppliers able to repair and maintain small plant, machinery and power tools, including responsive ad hoc work priced by the hour. The successful market profile is a specialist repair and maintenance business with practical workshop and field-service capability, competent technicians and the capacity to support council equipment reliably. Commercial readiness matters: bidders needed to provide competitive hourly repair rates alongside a broader schedule of rates, while meeting a scored technical quality requirement. Both successful suppliers were SMEs, showing that the requirement can be delivered by smaller specialist firms. A future competitor would need demonstrable technical competence, dependable service capacity, sound pricing and the ability to operate within a multi-supplier framework without reopening competition.

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Notice Information

Notice Title

Award of Small Plant and Tools Repair and Maintenance

Notice Description

Contract Details Notice following the award of the Small Plant and Tools Repair and Maintenance Framework

Lot Information

Lot 1

Renewal: Up to 2 years subject to satisfactory performance, continued demand and agreement by all parties

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c373
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086775-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

50 - Repair and maintenance services

CPV Codes

43830000 - Power tools

50000000 - Repair and maintenance services

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£300,000 £100K-£500K
Contracts Value
£599,999 £500K-£1M

Notice Dates

Publication Date
14 Sep 20262 days ago
Submission Deadline
7 Aug 2026Expired
Future Notice Date
Not specified
Award Date
1 Sep 20262 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
2030-06-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Carmarthenshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

Cutting Edge Mechanics

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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